Appeals Procedure

Faculty of Native Studies Appeals Procedures and Regulations

This document provides the procedures and regulations for Academic Appeals and Appeals for charges related to the Code of Student Behaviour (Inappropriate Academic Behaviour).

Academic Appeals Policy

See: U. of A. University Governance website, Academic Appeals Policy

Standing in a Course

Students who wish to appeal a ruling that affects academic standing are advised to follow Informal levels of appeal, as well as to review the University procedures that are outlined in the University Calendar.

The following procedures are those set forth for the Faculty of Native Studies. Frequently, the issue can be resolved informally. First, the student should direct an appeal to the instructor concerned. If the issue is not resolved in this way, the student is then advised to speak informally with the Associate Dean (Academic). The Associate Dean may, in consultation with the instructor, select an impartial reader to reassess the final major paper/project. If the student is still not satisfied (or if the informal process is still on-going), the student can make a formal appeal to the Faculty of Native Studies Appeals Committee (FNSAC). Appeals must be made no later than the following deadlines: Feb. 15 for the fall term; May 31 for the winter term; July 31 for Spring Session; Oct. 15 for Summer Session. The student may use the services of the Student Advisor or Student Ombudservice at any step in this process, including informal appeals. Course grades cannot be appealed beyond the faculty level.

Code of Student Behaviour

Required to Withdraw (Academic Standing)

If a student is Required to Withdraw, formal notification will be sent in two ways: by email to the email address contained on the class list and by mail to the address provided by the student to the University. It is the responsibility of the student to ensure that these two different forms of contact are up-to-date on BearTracks or that alternate contact information has been provided to the Faculty. The student can also arrange in advance to pick up any materials or decisions.

A student can appeal a “Required to Withdraw” within fifteen Working Days of notification having been deemed to have been received by submitting a written request to appeal the faculty decision to the Chair of the FNSAC. This written request should include a description of the reasons for the appeal, and the student is encouraged to provide relevant documentation. The student is advised to consult with the University Ombudservice in preparing the letter of appeal. The Chair of the FNSAC will set a date for the hearing.

If the student is not satisfied with the outcome of the hearing, s/he has fifteen Working Days from when the adverse decision was reached and notification was sent to the student to make a formal appeal to the GFC Academic Appeals Committee. This Committee will only hear appeals that are based on a miscarriage of justice.

Code of Student Behaviour

The Faculty of Native Studies Appeals Committee (FNSAC)

The Associate Dean (Academic) is normally the chair of this committee. However, if the student has been involved in informal discussions with the Associate Dean (Academic) it creates the potential for a conflict of interest, and the Dean will select an alternate chair. Its members will include two other faculty members, one of whom must be from the Faculty of Native Studies and the second from among the faculty members who serve on the Faculty of Native Studies Council. The committee will also include a student preferably from the Faculty of Native Studies Student Association. The Executive Committee will normally select the members of the committee.

Violation of the Code of Student Behaviour (Inappropriate Academic Behaviour)

See: U. of A. University Governance website, Codes of Conduct, Code of Student Behaviour

If an instructor suspects a student of Inappropriate Academic Behavior, s/he must first speak to the student directly. Sometimes this discussion will clear up what may be simply a misunderstanding. If the instructor still believes there has been a breach of the Code of Student Behavior, a written report must be submitted to the Dean of the Faculty, and an investigation will follow. The Dean will provide a written report. If there is a possibility for a Severe Sanction, the Dean must also refer this situation to the University Discipline Officer, who is appointed by the Provost. The student is strongly encouraged to consult with the Student Ombudservice during this process.

The Discipline Officer will meet with the student to hear the student’s version of events, conduct an investigation, and provide a written decision, including details of the investigation and reasons for the decision.

The student can appeal the decision by the Dean or by the Discipline Officer to the University Appeal Board by submitting a written request to the University Appeal Board within fifteen days from the student will be deemed to have received notification of the decision of the Dean or Discipline Officer.

Students will normally be notified of decisions in two ways: by email to the email address contained on the class list and by mail or courier to the address provided by the student to the university. It is the responsibility of the student to ensure that these two different forms of contact are up-to-date or that alternate contact information has been provided to the Faculty. The student can also arrange in advance to pick up any materials or decisions

Useful Contact Information: 

  • Student Ombudservice: 780-492-4689 (5-02 SUB)
    www.ombudservice.ualberta.ca
    ombuds@ualberta.ca
  • Graduate Student Ombudsperson: gradomb@ualberta.ca
  • Student Legal Services: 780-492-2226
  • Appeals Coordinator/University Governance: 780-492-2655