Undergraduate Student Resources and Services

Health and Safety Document Requirements

The Faculty of Nursing is committed to meeting standards of practice in nursing by ensuring that students attain and maintain required certifications and meet recommended immunization standards.  This page provides detailed information about the health and safety requirements for all students who have received final admission to the Faculty of Nursing. These requirements are also referenced in the Academic Standing section of the University Calendar.
  • The Health and Safety Requirements do not need to be submitted as part of your application, although we encourage students to become familiar with the requirements as soon as possible to ensure completion by the deadline (especially for immunizations).
  • Please note that the Health and Safety Requirements will not be listed in your Bear Tracks To Do List because they are requirements for clinical practice, not admission requirements for entry to the program.
  • Students with disabilities should visit the Students with Disabilities section of our website for more information.
  • Students are required to check for new immunizations each year and are to resubmit new CPR and Mask Fitting to the faculty before expiry. 

Important Guidelines for Document Submission

  1. All forms are available on the Undergraduate Forms page, including a Health and Safety Checklist which should be checked off and included with your documents.
  2. Some requirements have an associated fee; students are responsible for any costs associated with these requirements.
  3. Submit photocopies rather than original documents.
  4. All documents are to be submitted on the Health & Safety e-Class site except for the Police Information Check. The Police Information Check (PIC) must be submitted in person to the faculty of Nursing so that the document can be verified. After verification you can upload it on e-class.

    Sandra Gibson 
    Undergraduate Programs Office, Faculty of Nursing
    4-143 ECHA, University of Alberta
    Edmonton, Alberta, Canada T6G 1C9

    Students in the BScN After Degree Camrose program submit their PIC to: 
    University of Alberta Faculty of Nursing
    Husfloen Building, 4316 38 Street
    Camrose, Alberta, Canada T4V 4B2

  5. Documents filled out by the University Health Centre will not be automatically submitted to the Faculty of Nursing, it is the responsibility of the student to obtain and submit these documents.
  6. Once you have submitted all required health and safety documents to the Faculty of Nursing, you will receive a "health passport" which is used to track these requirements throughout your program. You will need to present your health passport to your clinical instructor for each clinical course during your program.
  7. Failure to submit these documents will result in you not being able to participate in Clinical Courses. Please contact the Faculty of Nursing should you anticipate any difficulties meeting the deadline for your program.

Required Documents

  • Alberta Health Services Confidentiality & User Training

    Confidentiality is very important in health care. Alberta Health Services requires that ALL students complete Confidentiality Training and sign a confidentiality agreement prior to participating in a placement.

    Confidentiality training includes watching a video and then completing the online learning module.

  • Cardiopulmonary Resuscitation Certification (CPR)

    Students must provide evidence of CPR certification at the Basic Life Support Provider CPR. This course is designed for healthcare providers who have a duty to respond to medical emergencies. A BLS Provider certificate is valid for one year from the date of the course. No online course CPR course certifications will be accepted; students must attend an in person course.

    Evidence of annual re-certification must be submitted each year. Students who do not have current Basic Life Support Provider CPR certification cannot participate in clinical courses.

  • Child Intervention Check / Child Welfare Check

    Child Intervention Checks are not required for the first year of the program, therefore you do not need to complete this requirement by the Health and Safety Requirements deadline.  More information will be provided prior to starting clinical courses that require this check. 

    Students enrolled in NURS 310, NURS 406 and other clinical courses that involve working with minors will be required to obtain a Child Intervention Check (also known as a Child Welfare Check). The forms to obtain a Child Intervention Record are available at the Faculty of Nursing Undergraduate Services Office located at 4-141 ECHA building.

    Do not submit Child Intervention Checks to the Faculty of Nursing, keep the document and take it with you to the clinical placement site that requires this check.

  • Confidentiality Agreements

    As a nursing student you will be privy to healthcare information and are bound by legislation to keep the information that you access confidential. In order to be able to access this privileged information you must sign and submit the Faculty of Nursing Clinical Placement Confidentiality Agreement and Alberta Health Services Information Technology Confidentiality Agreement. Both documents are available on the Undergraduate Forms page.

  • HSPnet Consent Form

    The Health Sciences Placement Network (HSPnet) is a computer system used by the Faculty of Nursing to arrange all clinical placements for our students. Students should read the document Identified Purposes and Handling of Personal Information in HSPnet, and then sign and return the Consent Form for Use and Disclosure of Personal Information to the Faculty of Nursing. Both documents are available on the Undergraduate Forms page. 

    If you choose not to sign the consent form it may significantly delay the arrangements for a clinical placement as it will need to be done manually. If you have extenuating circumstances that prevent you from signing the consent form, please contact Linda Youell by email (linda.youell@ualberta.ca) or phone (780) 492-0435.

  • Immunization Requirements

    It is highly recommended that you have your immunization requirements completed by the University Health Centre. After the form is reviewed, the University Wellness Services Centre will release a completion form to you to provide to the Faculty of Nursing with your documents. If it causes you undue hardship due to living outside of the province of Alberta or Canada you may have the immunization records completed by a health care professional in your area.

    Appointments to complete your immunizations at the University Health Centre should be made as soon as you receive your admission letter. The Health Centre has a limited number of appointments and they are difficult to secure in August and September due to the demands of a large number of students.

    Contact the University Wellness Services Centre at (780) 492-2612 to make an appointment as soon as you receive your letter of admission. For further information please consult the University Health Center webpage.

    According to the Public Health Act Communicable Disease Regulation (1985): "All staff of day care facilities and persons with face to face contact with patients in a health care facility shall ensure that they are immunized against Rubella."

    If you are referred to TB services you must provide the Faculty with a letter stating is it safe for you to continue in the program.

    It is the responsibility of the student to ensure that all immunizations remain current while in the Nursing program. Clinical experiences may be delayed if requirements are not met. If you choose not to proceed with immunizations, you need to be aware that clinical agencies may decide that you cannot participate in clinical experiences at their site.

    Students are responsible for ensuring that they keep a copy of their immunization documents. Should a clinical agency require these documents you will be required to provide them.

  • Informed Consent for Disclosure of Personal Information
    As a nursing student doing clinical placements you will need to meet the requirements of the student placement agreement. As part of this agreement, audits are conducted on your health and safety requirements.
  • Police Information Check with Vulnerable Sector Clearance

    Students must obtain a Police Information Check with vulnerable sector clearance (PIC) to participate in clinical courses. You must bring your original PIC and a copy to the Faculty of Nursing; a staff member will verify the PIC.

    If your PIC is unclear, clinical agencies will review your documents to determine if you can participate in clinical experiences at their site. If your PIC is unclear you must notify the Clinical Placement Coordinator immediately so that the review process can be started (780-492-8645). Please refer to the AHS Student Placement Agreement Process and Procedure Outline for Alberta Health Services if your PIC is unclear. Covenant Health also has a review process. You will be required to have your documents reviewed according to their process as well. 

    After Degree Program students entering the program in the September 2017 term must submit a Police Information Check dated after June 16, 2017

    Collaborative Students entering the program in the September 2016 term must submit a Police Information Check dated after January 1, 2017.

    Clinical placement sites that are a part of Alberta Health Services/Covenant Health will honour a student's initial Police Information Check for the duration of your program. Clinical placements with other organizations may require a new PIC, dated within 90 days of the start of your clinical course.

    If a student is not continuous in their nursing program they will need to submit a new Police Information Check with Vulnerable Sector clearance prior to restarting your nursing program.

    Police Information Checks can be obtained through the Edmonton Police Service, a community police station, or any RCMP detachment. Students in the Camrose After Degree Program may contact the Camrose Police Service. Students from outside of the Edmonton area are advised to obtain this requirement prior to relocating to Edmonton if possible. 

    Ensure you familiarize yourself with the requirements and process, including fees, identification to bring, and processing times in order to meet this requirement in an expedient manner. Fees are the responsibility of the student and processing times vary depending on the volume of requests.

    Students who are under the age of 18 are not able to obtain a PIC and should wait until they turn 18 to complete this requirement. 
  • Requisite Skills and Abilities / Personal Declarations

    These documents are intended to assist individuals considering entry into a Nursing Program at the University of Alberta to determine if they have the physical and mental health attributes that will support success in a nursing education program. During a nursing program students must participate in clinical practice courses which require performance of physically and mentally challenging activities similar to those skills required of a practicing Registered Nurse (RN). 

    Students should read the document Requisite Skills and Abilities for Registered Nurses, and then sign and return the Personal Declarations for Undergraduate Nursing Students to the Faculty of Nursing. Both documents are available on the Undergraduate Forms page. 

  • Respiratory Mask Fit Testing

    Students are responsible for finding their own mask fit testing company. You can view a list of providers on the Health and Safety e-Class page. You do not need to complete this requirement by the Health and Safety Requirements deadline

    Prior to acute care clinical practice courses, all students must be fitted for N95 Respiratory Masks in accordance with the contractual agreement with Alberta Health Services. These masks are worn when caring for patients with highly infectious diseases. 

    Mask fit testing is valid for two years. If you lose or gain a significant amount of weight or have dental/facial surgery, you will need to have your mask fit test redone. Please note that mask fit testing is done only in the fall and spring; if you require mask fit testing outside of this timeframe it is your responsibility to independently obtain mask fit testing. If you had mask fit testing done at your place of work, it will only be accepted if it was for a 3M mask - contact the Faculty of Nursing for more information.

  • Standard First Aid Certificate

    Students must provide a copy of a current standard first aid certificate. This does not need to be renewed throughout the program. 

    Note: Students in the RPN to BScN Program do not require this certification.