Student Requirements

Requirements for Participation in Experiential Education

There are a number of requirements for students in order to participate in the Experiential Education components of the Pharmacy Program. Please note the deadlines for each item.

Police Information Check

Under the Protection for Persons in Care Act, all students attending placement sites within Alberta are required to complete a Police Information Check. The Faculty requires this check prior to the start of the first experiential learning course, scheduled for the Spring of 2021.

Please note that there is a fee for PICs in Alberta, and that a vulnerable sector check is also required. EPS has made some changes to help speed up the PIC process. Please visit their website to learn more. You can apply for a Police Information Check (PIC - also called Criminal Record Check or security clearance check) with Edmonton City Police, Calgary City Police, RCMP, or a local law enforcement agency in your city or town. Please anticipate at least 4 weeks for the PIC to be processed. If you are an Edmonton resident, you can apply online for your Police Information Check and Vulnerable Sector Search. Please check your local jurisdiction for application procedures.

The original PIC with Vulnerable Sector Search must be emailed to and presented to the Student Services Office when you are advised back on campus. Please note that you require an original PIC as part of your ACP Licence Application, so make sure to request two original copies. If you are unable to do this, then ACP will accept a photocopy that is notarized, or signed off by your guarantor confirming what you are submitting is a true copy of the original PIC. 

On an annual basis, students will be required to declare that no charges or convictions have been incurred since the issuance of the students' original Criminal Record Check.  This declaration will be distributed to the class during experiential course orientation sessions by way of a RxPreceptor survey.  Questions regarding this declaration process can be directed to


Up-to-date immunization is a program requirement for students in all Health Sciences faculties. Refer to the Practicum Policies and Requirements in the University of Alberta Calendar, for more detailed information. In order to protect yourself and the patients you will be interacting with during your placement(s), you are required to have your immunization records reviewed and updated by a health care professional. 

We encourage you to visit the University Health Centre to ensure that your immunization requirements are met. For more information on how to arrange an appointment, location, associated costs and where to find your current immunization records, please visit the UHC’s Health Faculty Immunizations webpage.

Regardless of whether you visit the UHC to complete your immunization review, ALL STUDENTS will need to have a health care professional review your immunization history and complete the Faculty Immunization Clearance Form as proof this requirement has been met.  Your completed form is due to the Student Services Office by: January 8, 2021. The form must be signed and stamped by the healthcare provider once you’re received all of your immunizations.

Note - If you have not had the pertussis (dTap) vaccine since turning 18, you will need to obtain another dose of the vaccine immediately. Only those individuals who have been vaccinated against pertussis after turning 18 are exempt from requiring another dose.

ACP Registration

All students must register with the Alberta College of Pharmacy (ACP). The deadline to register as a student pharmacist with ACP is Friday November 27, 2020. You can find all necessary information on their website, including the registration form application requirements and fees here. ACP will provide a list of student registrants to the Faculty; students do not need to bring in a copy of their certificate.

CPR Certificate

Students must complete the Standard or Emergency First-Aid and Level C CPR course and submit a copy of their certificate to Student Services by March 26, 2021. This is a requirement and students will not be permitted to enter into the site selection contest for their rotations without a certificate. Students must maintain a valid certificate throughout the program; certificates generally expire every 3 years.

N95 Respirator Fit Testing

N95 Respirator Fit-testing will be organized by the Faculty for students in their second year in the program. N95 Respirator Fit-testing generally happens in late March/early April, costs approximately $30 per student, and is valid for two years. Fit-testing is the fitting of your N95 mask, which is an AHS/Covenant Health requirement in case of outbreaks. Students are required to be fit tested every two years and even more frequently if there are changes to facial features due to weight loss or gain.  Students must have a valid N95 certificate in order to go on their institutional rotations in both their second and fourth years.

N-95 Respirator Fit Testing is coordinated through the Office of Experiential Education during the second year of training.  Should you have questions regarding the process or upcoming dates for Fit Testing, please contact Student Services at

AHS Information & Compliance Training Modules

Students going to AHS placement sites must watch the Information & Privacy and IT Security & Awareness video, complete the online learning module and watch the AHS orientation video prior to starting PHARM 454 (Year 2) and PHARM 428 (Year 4) (must be done before EACH course). A signed Confidentiality and User Agreement and Certificate of Completion at the end of the modules must be completed and uploaded to CoreElms as instructed by Student Services.

If you have any questions regarding any of the requirements listed above, please contact the Office of Experiential Education at