Entry-to-Practice programs in Pharmacy (BSc(Pharm) and PharmD)

Student Requirements

Requirements for Participation in Experiential Education

There are a number of requirements for students in order to participate in the Experiential Education component of the BSc in Pharmacy Program. Please note the deadlines for each item.

These include providing:

Letters of Reference

You will require two ORIGINAL letters of reference (not copies) attesting to your good character and suitability for professional responsibilities. Your referees cannot be family members and must have known you for at least 12 months. Each reference must have been written within the last 12 months and indicate how long the referee has known you. 

Police Information Check

You can apply for a Police Information Check (PIC - also called Criminal Record Check or security clearance check) with Edmonton City Police, Calgary City Police, RCMP, or a local law enforcement agency in your city or town. You must allow at least 4 weeks for the PIC to be completed.

Service learning program sites generally require that the clearance be dated within 45 days before your start date for volunteer service; therefore, a PIC obtained for summer employment will not be valid. Please note that there is a fee for PICs in Alberta, and that a vulnerable sector check is also required.

EPS has made some changes to help speed up the PIC process. Please visit their website to learn more.

The original PIC needs to be presented to the Student Services Office in September during the first year of your program. Your original PIC will be copied and the original returned to you. You must then submit your PIC with your letters of reference to your service learning site at the time of your interview. Please note, that you will not be able to start your direct patient care activities until these items have been received by the site.

On an annual basis, students will be required to declare that no charges or convictions have been incurred since the issuance of the students' original Criminal Record Check.  This declaration will be distributed to the class during experiential course orientation sessions, by way of a RxPreceptor survey.  Questions regarding this declaration process can be directed to phexed@ualberta.ca.

Read more about the University of Alberta's requirement for Police Information Checks here.


Up-to-date immunization is a program requirement for students in all Health Sciences faculties. Refer to the Practicum Policies and Requirements in the University of Alberta Calendar, for more detailed information. Please download the Immunization Letter for information about this requirement. Fees associated with Health Faculty Immunization Records will be charged based on services deemed necessary by the University Health Centre.  More information, including estimated costs associated with obtaining complete immunization records can be found on the University Health Centre (UHC) website. Your https://cloudfront.ualberta.ca/-/media/pharm/programs/documents/bsc-in-pharmacy/2016-faculty-immunization-clearance-form.pdf must be completed at the UHC and returned to the Office of Experiential Education (ECHA 3-170) by October 31

Note - If you have not had the pertussis (dTap) vaccine since turning 18, you will need to obtain another dose of the vaccine immediately. Only those individuals who have been vaccinated against pertussis after turning 18 are exempt from requiring another dose.


All students must register with the Alberta College of Pharmacists.  Your student ACP number is due to the Office of Experiential Education by October 31.  Please note, that this process can take up to two weeks, so please start your registration process well in advance of that date.

You can find all necessary information on their website, including the registration form application requirements and fees here

ACP will provide a list of student registrants to the Faculty; students do not need to bring in a copy of their certificate.

CPR Certificate

Students must complete the Standard or Emergency First-Aid and Level C CPR course and submit a copy of their certificate to Student Services by March 31, 2018. This is a requirement and students will not be permitted to enter into the site selection contest for their rotations without a certificate. Students must maintain a valid certificate throughout the program; certificates generally expire every 3 years.

N95 Respirator Fit Testing

N95 Respirator Fit-testing will be organized by the Faculty for students in their second year in the program. N95 Respirator Fit-testing generally happens in late March/early April, costs approximately $25 per student, and is valid for two years. Fit-testing is the fitting of your N95 mask, which is an AHS/Covenant Health requirement in case of outbreaks. Students are required to be fit tested every two years and even more frequently if there are changes to facial features due to weight loss or gain.  Students must have a valid N95 certificate in order to go on their institutional rotations in both their second and fourth years.

N-95 Respirator Fit Testing is coordinated through the Office of Experiential Education during the second year of training.  Should you have questions regarding the process or upcoming dates for Fit Testing, please contact Student Services at studentservices-pharmacy@ualberta.ca.

AHS Information & Compliance Training Modules

Students going to AHS placement sites must complete the AHS Information & Privacy and General Student Orientation modules, prior to starting PHARM 316 and PHARM 428 (must be done before EACH course). A certificate of completion will be issued at the conclusion of each completed module, which must be handed in to the Student Services Office. All forms will be collected during the course orientation during the first week of April 2018. Failure to submit a form within 48 hours of the orientation will result in placement cancellation.

AHS General Student Orientation Module (may work best using Firefox web browser)

AHS Information & Privacy Training Module 

Informed Consent for Disclosure of Personal Information

According to the AHS student placement agreement, the University of Alberta health science units are now required to collect and store additional documentation from students. The Faculty of Pharmacy and Pharmaceutical Sciences requires that all students complete the Informed Consent for Disclosure of Personal Information form, which is valid for the duration of the program. This form is due on the day of your orientation during the first week of September 2017.

Alberta Netcare Registration Instructions


If you have any questions regarding any of the requirements listed above, please contact the Office of Experiential Education at phexed@ualberta.ca.