Convocation

Packets and apparel

Convocation packets can be picked up at the University Bookstore in the Students' Union Building (Lower Level).

Photo identification, preferably a University of Alberta ONEcard, must be presented when you pick up your packet. Current government-issued photo identification (driver’s license or passport) will also be accepted. 

If you cannot pick up the packet yourself, it will only be released to an individual who presents a signed and printed Letter of Authorization (PDF) from you. Note the Letter of Authorization is accepted in original, faxed or scanned format; electronic versions are not acceptable.

Packet materials

The packet consists of the following items:

  • Parchment
    This is the official documentation of your academic credential.

  • Name Card with Seat Number
    At the ceremony, you will hand the Name Card to the official reader, who will announce your name as it is printed on this card. The name card also contains your seat number in the Jubilee Auditorium in the lower right hand corner. This is an assigned seat to place you in the order that graduates cross the stage.

    Carry your name card on stage so that the announcer can use it to present your name. Your legal name is written on the card; if you wish to have your preferred name announced on stage, please cross out your legal name and clearly write your preferred name on the card.

  • Procedures for Graduands
    This brochure describes your role and provides instructions to be followed during the ceremony.

  • Guest Tickets
    Guest tickets are reserved for each graduand who advises us of their intention to attend the ceremony.

 

Academic apparel

Academic apparel must be worn by all graduands participating in the ceremony and should be reserved in Bear Tracks at least three weeks prior to your Convocation date.

Your academic apparel consists of:

  • Gown
  • Hood (in the ceremonial colour for the student's degree)
  • Mortarboard / graduation hat (yours to keep)

To reserve your apparel, go to the Graduation Status page in Bear Tracks and click on the link for apparel reservation. Note that you must update your attendance prior to reserving apparel.

After the online apparel reservation site has closed (usually three weeks before the start of the ceremonies), academic apparel may still be rented from the University Bookstore during the time assigned to your Faculty as outlined in the Pick-Up Dates and Times table below.

The gown and hood must be returned to the University Bookstore during the times indicated in the Pick-Up Dates and Times table.

Academic apparel rental rates (includes 5% GST):

  • Undergraduates and Masters $39.50
  • Doctorates $43.00

For more information on the apparel requirements for each degree please visit Convocation Traditions.

Pick-up Dates and Times

Select your faculty below to view packet and apparel pick-up and drop-off times for Spring Convocation 2018. Convocation packets can be picked up and returned at the University Bookstore in the Students' Union Building (lower level). 

View convocation ceremony dates and times»

  • Agricultural, Life and Environmental Sciences

    Convocation packet and apparel pick-up:
    Wednesday, June 13
    2 – 7 p.m.

    Hood / apparel return:
    Thursday, June 14
    12:30 – 2 p.m.

  • Arts
    Convocation packet and apparel pick-up: Hood / apparel return:
    Arts (Depts A-L) Tuesday, June 5
    2 – 7 p.m.
    Wednesday, June 6
    12:30 – 2 p.m.
    Arts (Depts M-Z) Wednesday, June 6
    9 a.m. – 1 p.m.
    Wednesday, June 6
    5:30 – 7 p.m.
  • Business
    Convocation packet and apparel pick-up: Hood / apparel return:
    Business (undergraduate) Thursday, June 14
    9 a.m. – 1 p.m.
    Thursday, June 14
    5:30 – 7 p.m..
    Business (Masters, PhD) Wednesday, June 13
    2 – 7 p.m.
    Thursday, June 14
    12:30 – 2 p.m.
  • Education
    Convocation packet and apparel pick-up: Hood / apparel return:
    Elementary Education degrees only Monday, June 11
    2 – 7 p.m.
    Tuesday, June 12
    12:30 – 2 p.m.
    All departments except Elementary Education Tuesday, June 12
    9 a.m. – 1 p.m.
    Tuesday, June 12
    5:30 – 7 p.m.
  • Engineering
    Convocation packet and apparel pick-up: Hood / apparel return:
    Engineering (Chemical, Civil, Mining, Materials, Petroleum) Tuesday, June 12
    2 – 7 p.m.
    Wednesday, June 13
    12:30 – 2 p.m.
    Engineering (Computer, Electrical, Engineering Physics, Mechanical) Wednesday, June 13
    9 a.m. – 1 p.m.
    Wednesday, June 13
    5:30 – 7 p.m.
  • Extension

    Master of Arts in Communications and Technology

    Convocation packet and apparel pick-up:
    Tuesday, June 5
    2 – 7 p.m.

    Hood / apparel return:
    Wednesday, June 6
    5:30 – 7 p.m.

    For information on pick up and return times for the Faculty of Extension ceremony on June 8 for certificates and citations, please visit the Faculty of Extension Graduation webpage.

  • Faculté Saint-Jean

    Convocation packet and apparel pick-up:
    Tuesday, June 5
    2 – 7 p.m.

    Hood / apparel return:
    Wednesday, June 6
    12:30 – 2 p.m.

  • Graduate Studies and Research
    Please select the name of the faculty under which your department falls to view packet pick-up and return dates and times. 
  • Kinesiology, Sport, and Recreation

    Convocation packet and apparel pick-up:
    Wednesday, June 6
    9 a.m. – 1 p.m.

    Hood / apparel return:
    Wednesday, June 6
    5:30 – 7 p.m.

  • Law

    Convocation packet and apparel pick-up:
    Monday, June 11
    2 – 7 p.m.

    Hood / apparel return:
    Tuesday, June 12
    12:30 – 2 p.m.

  • Medicine & Dentistry

    Convocation packet and apparel pick-up:
    Thursday, June 7
    2 – 7 p.m.

    Hood / apparel return:
    Friday, June 8
    12:30 – 2 p.m.

  • Native Studies

    Convocation packet and apparel pick-up:
    Wednesday, June 13
    9 a.m. – 1 p.m.

    Hood / apparel return:
    Wednesday, June 13
    5:30 – 7 p.m.

  • Nursing

    Convocation packet and apparel pick-up:
    Tuesday, June 5
    9 a.m. – 1 p.m.

    Hood / apparel return:
    Tuesday, June 5
    5:30 – 7 p.m.

  • Pharmacy and Pharmaceutical Sciences

    Convocation packet and apparel pick-up:
    Thursday, June 7
    2 – 7 p.m.

    Hood / apparel return:
    Friday, June 8
    12:30 – 2 p.m.

  • Public Health

    Convocation packet and apparel pick-up:
    Thursday, June 7
    9 a.m. – 1 p.m.

    Hood / apparel return:
    Thursday, June 7
    5:30 – 7 p.m.

  • Rehabilitation Medicine

    Convocation packet and apparel pick-up:
    Tuesday, June 5
    9 a.m. – 1 p.m.

    Hood / apparel return:
    Tuesday, June 5
    5:30 – 7 p.m.

  • Science
    Convocation packet and apparel pick-up: Hood / apparel return:
    BSc General degrees only Wednesday, June 6
    2 – 7 p.m.
    Thursday, June 7
    12:30 – 2 p.m.
    Science (honors / specialization, Masters, PhD) Thursday, June 7
    9 a.m. – 1 p.m.
    Thursday, June 7
    5:30 – 7 p.m.