The JELF proposal consists of three separate modules. Further information for applicants about how to register for access to the CFI Award Management System (CAMS) and complete these modules on CAMS can be found in this presentation.
1. Project module: Information about the proposed project and how it meets the criteria of the funding program. It consists of the following sections:
- Project information: Contains basic information about the project such as the title, applicant institution and keywords that is generated automatically once the appropriate fields are populated in the CFI Award Management System (CAMS) and a Plain Language Summary (max. 1500 characters) that provides a short summary in plain language of what is being researched, how it is being done and why it is important.
- Researchers: Up to three candidates (applicants) may be listed on the proposal when there is a demonstrated need to share infrastructure. When more than one candidate is listed, the CFI requires that the justification for the need for the infrastructure be articulated for each candidate. The curricula vitae of the candidate(s) will be appended to the proposal through CAMS.
- Assessment criteria: This document fully describes how the proposal meets the assessment criteria for this program.
The number of criteria to address and the page limits for this PDF document depend on the amount requested from the CFI in the proposal.
Universities can submit proposals requesting up to $800,000 from the CFI, with a maximum total eligible cost of $2 million. The CFI will allow the submission of proposals requesting less than or equal to $75,000 from the CFI from the social sciences, humanities and arts, and those universities that have access to the Small Institution Fund.
Total CFI request ($)
Assessment criteria to address
Maximum number of pages
Research, researchers, infrastructure
>$75,000 to $800,000
- Research or Technology Development. A description of the proposed research/ technology development, its innovative aspect(s), timeliness and fit within the institutional priority.
- Researchers. A description of the applicant(s) expertise and ability to lead the project and the collaborators’ and partners’ contributions essential to the success of the proposed activities.
- Infrastructure. A description of why each item requested is necessary and appropriate to conduct the proposed research plan. Explain why existing infrastructure within the institution and the region cannot be used to conduct the proposed activities.
- Institutional Commitment and Sustainability. Present a management plan that addresses the optimal use (e.g. user access and level of use), and the operation and maintenance (O&M) of the infrastructure. Provide detailed information on O&M costs and revenue sources, including institutional commitment.
- Benefits to Canadians. How the research project will lead (or has the potential to lead) to tangible benefits for society, health, economy and/or environment. A description of how the requested infrastructure will attract and enhance the training of HQP.
RSO has developed a Microsoft Word template to help you organize this section in the manner CFI requests. The use of this tool is not mandatory, but it is highly suggested.
- Financial resources for operation and maintenance. This page of the project module - explained in detail in Institutional Commitment and Sustainability - captures the annual costs and sources of committed support to ensure the effective operation and maintenance of the infrastructure for the first five years of its useful life.
- Past CFI investments. This section of the project module is to be completed by the institution for statistical purposes only and is not part of the review process.
2. Finance module: This module contains information pertaining to the budgetary details of the proposal, and consists of the following sections:
- Cost of individual items. A list containing the cost of individual budget items.
- Construction or renovation plans Floor plans for renovations (if applicable, provided as a separate attachment that should not exceed 20 MB).
- Contributions from eligible partners. This section lists all secured and expected contributions to the project from eligible partners (Provincial Government, institutions, trust funds, foundations and in-kind contributions from vendors.
- Infrastructure utilization table. This section presents the use of the requested infrastructure for CFI eligible and non-CFI-eligible purposes and any applicable prorating of costs.
- Overview of infrastructure project funding (generated automatically).
3. Suggested reviewers module: Recommendation of at least six Suggested Reviewers for the proposal.
SUBMISSION of FIRST DRAFT to RSO for REVIEW
For all JELF Application intakes, approved project leaders must ensure that at least 45 days prior to submission deadline, contracts specialist is provided with a full first application draft consisting of:
- A complete first draft of their CFI-JELF proposal.
- A completed budget spreadsheet, accompanied by all vendor quotes. Information on how to develop your budget, prepare the spreadsheet as well as information regarding quotes format is available here.
- A complete first draft of the Alberta Alignment module.
- Appropriate progress must also have been made on any renovation planning. Consultations from other University of Alberta units may be necessary to discuss construction/renovation, requests for high-performance computing infrastructure and digital data management planning.
RSO and the project leader will develop the proposal as a collaborative Google Doc.
Applicants should review the following documents as they prepare their application:
- CFI Policy and Program Guide
- CFI John R Evans Leaders Fund Guidelines
Government of Alberta Documents
- Research Capacity Program Guidelines
- Alberta Alignment Module Template
- Government of Alberta Climate Leadership Plan
- Alberta Research and Innovation Framework (ARIF)
Internal University of Alberta Documents
- University of Alberta Strategic Research Plan for CFI, CRC & CERC Projects
- University of Alberta Comprehensive Institutional Plan
- For the Public Good, the University of Alberta’s new institutional Strategic Plan