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Collection of Equity and Diversity Data

Collecting and Protecting Data on FDGs

The University of Alberta has processes and strategies for collecting and protecting data on FDGs. FDG data is collected both on applicants to chair positions as well as successful candidates.  Applications to chair positions are initiated by hiring units and managed by Human Resource Services (HRS). Data regarding successful nominees is collected and protected by the Research Services Office (RSO).

Recruitment is a decentralized function at the University of Alberta. Therefore, hiring departments manage the entire recruitment process themselves. It is only their job advertisements that must come to Human Resource Services (HRS) in order to be posted. These advertisements are posted at minimum on the UAlberta Careers Website. They are frequently posted elsewhere depending on the scope of the recruitment, and adhere to federal requirements. HRS ensures that all job postings meet institutional standards. 

Departments collecting applications by email will be required to provide Human Resource Services with the email addresses of the applicants in the competition pool. HRS will send a direct email to the applicant as part of the final steps in the application process. This email will include a link to our Self Identification Form that the applicant can complete.  If departments are posting on the UAlberta Careers Website, HRS will include a link to the form to complete on the posting as part of the steps to apply. HRS, as an independent third party, will collect and protect these data. The email request contains the university’s commitment to equity, diversity, and inclusion, the advantages of self-identification, the assurance of confidentiality, contact information (should the applicant have any questions), and a form (see below) that can be completed. The long-term goal is an automated survey system, operated by HRS, that will automatically and securely survey applicants to CRC-related positions.

The RSO collects and protects all completed nominations. The RSO works with nominees to complete the entire nomination process according to CRCP guidelines. Once the nomination is completed, RSO stores these applications electronically. These nominations contain the CRC self-identification form that is part of the CRC CV Form. This form, once completed, contains FDG data on successful candidates. 


Self-Identification

The University of Alberta has strategies for encouraging individuals to self-identify as a member of the FDGs. As mentioned above, the University of Alberta has developed an interim process to collect FDG data. HRS will contact individual applicants to job postings via email. The email request contains the University’s commitment (to equity, diversity, and inclusion), the advantages of self-identification, the assurance of confidentiality, that responses will be held in HRS, that only numerical statistics will be reported to the CRCP, contact information (should the applicant have any questions), and a form (see below) that can be completed.


Self-Identification Form

Click here for an example of the University of Alberta’s self-identification form.