The University of Alberta has processes and criteria for approving the renewal of Tier 1 or Tier 2 Canada Research Chairs (CRCs). The renewal of a chair, on completion of the term, is not automatic. The decision by the university to submit a renewal nomination is also not automatic.
The initial decision whether to submit a renewal nomination begins at the Faculty level. The faculty will review the research contribution of the renewal candidate in comparison with other researchers in the faculty. The faculty will consider the renewal in light of CRC requirements such as equity and the glass ceiling effect. The faculty must update its equity plan including the renewal. The faculty must document this review process and complete a UAlberta Renewal Requirements Form (available from the CRC coordinator and advisor). The faculty renewal process should be fair, open, and transparent (as per CRCP) and documentation should address the following: excellence of the chairholder, the strategic goals of the university and the faculty, institutional equity targets, Faculty equity plan, the glass ceiling effect, names of senior officials involved in renewal process, names of individuals involved in the decision-making process, decision criteria used, description of equity and anti-bias training for those involved in process, and roles of equity officer. A memo should be sent to the deputy provost, with an electronic copy to the CRC coordinator and advisor, expressing how the renewal strengthens research on campus in the context of faculty and university CRC research and equity plans.
Should a faculty decide not to recommend renewal of a chair, that allocation may be retained by the faculty. The dean's office should provide a memo informing the CRC coordinator and advisor of the decision not to renew and an appropriate timeline for submission of other possible nominations. Prior to advertising or moving to fill the vacated position, the dean should seek approval for reallocation from the CRC Allocation Committee as outlined above. A memo should be sent to the deputy provost, with an electronic copy to the CRC coordinator and advisor, expressing how the re-allocation will be used and justifying the re-allocation in the context of faculty and university CRC research and equity plans.
The final decision whether to submit a renewal nomination is made by the CRC Allocation Committee. There is input from referees and the President’s Advisory Committee for Senior Academic Appointments (PACSAA). The decision is made in light of the quality of the nomination package, the overall aims of the CRC Program, the desirability of using the Canada Research Chairs as a recruitment incentive to further the strategic goals of the university and to be consistent with our efforts to meet the goals of the CRC program such as equity targets.
The CRC website has a description of factors that are of primary importance in a successful renewal, and CRC incumbents preparing a renewal should spend time reviewing those criteria. The renewal nomination package is the same as a new nomination with the addition of a performance report intended to demonstrate clearly how the incumbent has achieved the objectives set out in the original nomination, confirming that the standards of excellence of the program have been upheld, and the added value of having held the CRC. Renewal nominations should highlight research leadership and, for Tier 2 renewal candidates, the development of international stature. See Nominating a Canada Research Chair for detailed guidance in filling out the nomination form and in preparing the attachment to the form. Deadlines are the same for new and renewal nominations.
If the CRC Allocation Committee does not approve the submission of a renewal nomination, or if a nomination submitted to the CRC Secretariat is unsuccessful, the allocation may be redeployed by the CRC Allocation Committee. If this situation arises, the dean should submit a memo requesting re-allocation of the position. Such a request should justify the re-allocation of the chair position in the context of equity and faculty and university strategic research plans. The CRC Allocation Committee will review each re-allocation request in light of the university's strategic priorities, considering the level of research funding to the faculty from the appropriate federal granting agency, and equity considerations. Re-allocation requests involving recruitment will be given priority. Re-allocation request memos intended for the CRC Allocation Committee should be sent to the Deputy Provost with an electronic copy to the CRC coordinator and advisor.