Academic Visitor Office

After Arrival

On campus registration

Before a visitor can register, they should check in with the host department.

The department must create a guest identification number and UAlberta email address for their visitor, and provide this number on the Academic Visitors Registration form.

Academic visitors must register with the Academic Visitors Office after arriving on campus and checking in with the department.

Academic visitors coming to register with UAlberta’s Academic Visitors Office must bring the following with them:
Or, departments can email the complete registration package to

1. Completed, signed Academic Visitors Registration form  

2. Copy of the Invitation Letter sent by the host department

3. Signed Liability Waiver

4. Copy of their immigration documents, such as a Work Permit (if applicable)

5. Letter from home institution or other source stating liability coverage (if obtained)

6. Letter from funding source (if categorized as a research award recipient)

7. Confirmation of International Experience Canada or Student Work Abroad Program approval (if applicable)


After registration is complete with the Academic Visitor’s Office, the AVO will contact the visitor via email to confirm they can obtain a ONEcard—the University of Alberta's official ID card for staff, students and faculty.

The ONEcard gives Academic Visitors access to various campus privileges, including University of Alberta libraries.

Visit the ONEcard Office online at or in person in 9104 HUB Mall.