Getting Started in REMO

Ethics applications at the University of Alberta are prepared and submitted using the Research Ethics & Management Online (REMO) system.

To use the system, you will require a valid University CCID and password, which you will use to log in.  All current University Faculty and staff are given a CCID (same as for your ualberta email). Detailed instructions are provided below.

University Faculty and Staff:

  • Animal Use Applicants

    Evidence of Part 1 Institutional Animal Training is required to use the online system.  

    If you have NOT taken Part 1 Animal Training, you will need to complete and submit a registration request form for Part 1 Animal Training. Instructions will be emailed to you once your request for Part 1 registration is received.

    If you have completed your Part 1 training elsewhere, you will need to forward your certificates, course syllabus, etc. to the Research Ethics Office by email (reoffice@ualberta.ca). The University Veterinarian will assess the external training and someone will be in touch with you as to what to do next.

    All Animal Use Applicants: Detailed Instructions for accessing REMO

  • Human Research Applicants

    Faculty members - you will automatically be given the Human Research - Principal Investigator and Supervisor role within the system but you will need to update your Profile.

    University staff - you will automatically be given a study coordinator/research assistant role in the system, but you will need to update your Profile.  

    If you are not University staff, but will be working with a PI who is University Faculty, request a Guest CCID from the home Department of your PI.  Guest CCID expires annually and must be renewed via the home Department of your PI.  It may take 1-2 business days after you change the temporary password assigned to your CCID before you can log in to the online system (this process is not under the control of REO or the online system).  If you are not able to log in to the online system after 7 business days, please contact us. 

    Human Research Applicants: Detailed instructions for accessing REMO

Note:  If you are working as a study coordinator for a University Faculty, but not employed by the University, please see the Human Research Applicants section above. 

University Students:

  • Student Researchers

    University of Alberta students can be named as the Principal Investigator on applications to REB 1 or REB 2.  However, students (including medical residents, post-doctoral fellows or any post-graduate students) cannot be named as the Principal Investigator on applications to REB 3 or REB 4.  

    How to Apply

    All University students will have a CCID, which you will use to log in to the online system.  Follow these steps to access the system

External Applicants:

  • AHS and Covenant Health

    In 1997, Capital Health, Caritas Health (now Covenant Health) and the University of Alberta collapsed all their hospital and health sciences REBs and through a formal agreement established the Health Research Ethics Board (HREB). AHS continued that agreement when the health regions were merged in 2008. Since its establishment, HREB has been the conjoint ethics review board for all University of Alberta health researchers (faculty and trainees) as well as researchers from, or studies involving the resources of, Alberta Health Services and Covenant Health.

    HREB is administered by the University of Alberta but it is comprised of researchers from all three institutions. The US Federal-wide Assurances (FWAs) maintained by the University, Alberta Health Services and Covenant Health all name HREB, which is in turn registered with the US Office of Human Research Protections. HREB acts concurrently and simultaneously for all three institutions.

    As of 2017, AHS and Covenant Health have designated HREB as their review board for all human research, excluding cancer-related studies, conducted under their auspices by researchers not affiliated with either University of Alberta or the University of Calgary.  By formal agreement, AHS, Covenant Health, the University of Calgary and the University of Alberta have delegated review of all cancer-related studies to the Cancer Committee of the Health Research Ethics Board of Alberta, administered by Alberta Innovates.  

    How to Apply

    Researchers from Alberta Health Services and Covenant Health (without a University of Alberta affiliation) will need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Guest CCIDs must be renewed every twelve months. 

    After obtaining your Guest CCID, follow these steps to access the system:

       –  AHS
       –  Covenant Health

  • Athabasca University

    In 2018, Athabasca University formally designated the Health Research Ethics Board (REB 3 and REB 4) as the board of review for all human health research involving Athabasca University researchers, facilities or resources.

    How to Apply

    Applicants will need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Guest CCIDs must be renewed every twelve months. 

    After obtaining your Guest CCID, follow these steps to access the system

     

  • University of Lethbridge

    In 2014, the University of Lethbridge formally designated the Health Research Ethics Board (REB 3 and REB 4) as the board of review for all health research involving University of Lethbridge researchers, facilities or resources. 

    How to Apply

    Applicants will need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Guest CCIDs must be renewed every twelve months. 

    After obtaining your Guest CCID, follow these steps to access the online system

  • MacEwan University

    In 2017, MacEwan University formally designated the Health Research Ethics Board (REB 3 or REB 4) as the board of review for all health research involving MacEwan University researchers, facilities or resources. 

    How to Apply

    Applicants will need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Guest CCIDs must be renewed every twelve months. 

    After obtaining your Guest CCID, follow these steps to access the system

  • Royal Roads University

    REB 3 (HREB - Health Panel) is the Research Ethics Board (REB) designated to review applications from researchers enrolled at Royal Roads University who plan to conduct research involving patients, staff (and/or their data) or resources of the University of Alberta, Alberta Health Services or Covenant Health as part of the research.

    Notes:
    1)  Ethics approval from Royal Roads should be obtained BEFORE submitting to REB 3;

    2)  The following documents should be included in your application submission:  
          - Royal Roads ethics application;
          - Royal Roads REB Approval Letter;
          - Approved consent documents (if applicable);
          - Any other documentation that formed part of the Royal Roads ethics application.

    How to Apply

    Royal Roads University applicants need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Guest CCIDs must be renewed every twelve months. 

    After obtaining your Guest CCID, follow these steps to access the system

  • St. Stephen's College

    In 2019, St. Stephen's Collect formally designated review of all human participant research conducted by its staff and students to the Research Ethics Boards administered by the University of Alberta.

    How to Apply

    Follow these steps to access the system.

  • Other External Researchers

    External researchers not affiliated with any of the institutions listed above (e.g. visiting researchers, etc.) will need to request a Guest CCID from the Research Ethics Office (reoffice@ualberta.ca).  Applicants will need to provide a current CV and a short explanation of your reasons for applying to a University REB.  Guest CCIDs must be renewed every twelve months.  

    After obtaining your Guest CCID, follow these steps to access the system