Postdoctoral Office

Appointing and Re-appointing

How to Appoint/Reappoint a Postdoc

Appointing/Reappointing a postdoctoral fellow

If you would like to newly appoint or reappoint a postdoctoral fellow who is a foreign national, a UAlberta staff member in the host department should complete the following steps.

Step 1: Complete the Foreign Visitor Category Assessment

International Mobility Program

The International Mobility Program applies to foreign nationals who fall into the “LMIA-exempt” category, and include (but are not limited to): Post-Doctoral Fellows

To invite foreign postdocs, access the U of A Immigration Services website at:

For details on how to use this new IMMIGRATION MANAGEMENT SYSTEM, refer to the Foreign Visitor Category Assessment User Guide and Tips sheet.

Immigration Services will assess the information and if required, create and submit the required forms and payment to Immigration, Refugees and Citizenship Canada. Once a response is received from IRCC, Immigration Services will contact the department with further instructions. For further information about inviting a foreign national under the International Mobility Program, please visit the frequently asked questions.

This online form gathers information about the postdoctoral fellow. UAlberta's Immigration Services will determine the appropriate immigration category, and will provide hosts with appropriate appointment letter and advise if additional documentation (e.g., work permit, etc.) is required.

Any questions pertaining to immigration related matters should be directed to The staff in the PDF Office are not Regulated Canadian Immigration Consultants and are not able to address immigration concerns.

NOTE: THE OFFER OF EMPLOYMENT NUMBER MAY ONLY BE USED ONE TIME. Once a work permit has been issued (that is, printed) based on the offer of employment, the offer of employment number cannot be reused to support any additional work permits (for example, reappointments).

Step 2: Complete the required documents as directed by UAlberta Immigration Services and send to your postdoctoral fellow. Keep a copy for your records.

Once approved, use the template letters below for Foreign Nationals.

New Appointment - conditional with valid work permit

Reappointment - conditional with valid work permit 

If the postdoc is a Canadian Citizen or Permanent Resident, please use the template letters below.

New Appointment - applicable to both Canadian citizen and permanent resident

Reappointment - applicable to both Canadian citizen and permanent resident