In short, every time you run a new program or event.
The Assumption of Risks section of an informed consent needs to be different depending on the activity. This means that an informed consent should be tailored as much as possible to each event, program, or trip, in order to cover all of the risks associated with a specific combination of activities.
An informed consent has a maximum “usage” of one year. For example, if you have an informed consent for a drop-in activity that goes throughout the year, you are required to set up a system to ensure that each participant signs a new form at least once a year.
If you change any activities in the drop-in program or add activities that were not originally considered when the informed consent was built, you must contact Insurance & Risk Assessment or use the request form to request an updated informed consent. Once completed, all participants must sign the new form.
If your faculty, department, or administrative unit has your own templates for use, you must contact Insurance & Risk Assessment to have your informed consent updated any time you change the type of activity, location, or type of participants in your program. The only information you should ever change on an informed consent template is the activity date and name.