APRIL 2018

April 2018
The university's North, South, Saint-Jean and Augustana campuses have the good fortune to be served by city emergency responders (fire, police, ambulance) and University of Alberta Protective Services (UAPS). Some people are confused by whom to call in different situations, however, so here's the answer:
If it's an EMERGENCY call 911. In other words:
  • If you need police because there's a crime happening right now call 911.
  • If something is on fire call 911.
  • If someone needsmedical attention right nowcall 911.
This gets the emergency service rolling toward the scene.
Now that you've done that, call UAPS at 780-492-5050 (at Augustana 708-608-2905). UAPS will come to the scene to assist, including making sure the emergency responders can get to the location as quickly as possible.
If you see something suspicious or you need to report a non-emergency event, call UAPS any time.
We will be reinforcing this message across the university in the months ahead. Write to us at risk@ualberta.ca if you have any questions.

Abele Memorial Award goes to Agri Food Discovery Place

We were happy to present this year’s Suzanne Elizabeth Abele Memorial Team Safety Leadership Award to the staff of Agri-Food Discovery Place in the Faculty of ALES. Among their many important safety activities, they start meetings with “safety moments,” extensive training for all staff, and stress safety through teamwork.
We were honoured to welcome Suzanne's parents to the presentation.

From left to right: Laurie Heidebrecht, Ross Lowe, Karen Sochatsky (EHS), Rob Munro (EHS), Bob Rimes, Dr. Randall Abele, Roseanne Abele, Jiancheng Qi

Lots Happening in University Policy

Competitive Bid and Competitive Bid Exception Procedure

The new Canadian Free Trade Agreement has had a significant impact on the way the University can competitively bid, or apply exceptions to competitive bidding, for goods and services.
All goods and services over $75,000 — and construction services over $200,000 — must be competitively bid. The agreement now requires the University to publicly post contract awards, including the name of the supplier and the value of the contract for all competitive bids and sole sourced agreements, and a new bid protest mechanism allows suppliers to challenge procurement activities.
To reflect these changes, the Competitive Bid Procedure and the Competitive Bid Exception Procedure have been revised and bundled into the Competitive Bid and Competitive Bid Exception Procedure.

Major Updates:

The procedures were updated to note the changes required under the Canadian Free Trade Agreement (which replaced the Agreement on Internal Trade on1 Julyof this year). Those changes are:
  1. the procurement valuation for determining bid thresholds must include all contract extensions
  2. the University must publicly post contract awards, including the name of the supplier and the value of the contract a) for all competitive bids and b) for all sole sourced agreements
  3. a new bid protest mechanism allows suppliers to challenge procurement activities
  • The thresholds were added to the procedure
  • The procedure was updated to reflect the use of SupplyNet
  • A listing of reasonable bid exception justifications, along with a listing of circumstances where competitive bids are not required, was drafted and will be linked to the procedure
  • The competitive bid exception form was revised. This form was available online effective July 1, 2017,when the trade agreement changes were effective

Contract for Services and Purchase Order Procedures

Updates to existing procedures included three separate contract for services procedures being bundled into a single new Contracting for Services Procedure. The information within was updated to reflect process changes that were made under SupplyNet, and to clarify the impact of the Competitive Bid thresholds on contracts for services.
In addition, the SMS web pages are being updated to reflect these changes and provide additional information on purchasing and customs requirements and options.

Use of university seals

There is a new procedure residing under theUniversity's Visual Identity Policy-- theUniversity Operational and Academic Seal Procedure. This procedure was developed to document current practice.

Coming Soon

The Expense Reimbursement - Goods and Services Procedure and the Payment Procedure (Accounts Payable) are currently under review. Revised versions should be completed by May.
NIOSH Week featuring fun and educational activities across North Campus
North American Occupational Safety and Health Week is a big deal for safety professionals. Visit EHS's website to see what what the university's safety experts have planned for this year.
They'll be dropping in to several locations across North Campus with a variety of activities, including pop-ups and The Hard Hat Cup! (Click here to read all about it.)
Counting chemicals
In 2016/2017 EHS worked with the Department of Chemistry to create an inventory of every chemical in the department. Grant funded, this enormous task was part of a unit-wide initiative to identify, assess, and control chemical hazards through proper labeling, storage, and disposal. Together, EHS and Chemistry recorded about 58,000 chemicals in 300 storage areas, disposing of many old and outdated chemicals along the way.

Want to take stock of your chemicals? Here’s how:

  • Do a hazard assessment before you begin. Be sure to:
  • Verify that ventilation is turned on and ignition sources are turned off
  • Wear appropriate personal protective equipment
  • Understand incompatibilities: review our reference guide
  • Refer to the CCOHS fact sheet for conducting a chemical inventory and to access a template.
  • Discuss your findings with laboratory personnel & dispose of excess or outdated chemicals
    Legal cannabis is getting closer
    Nearly 200 people showed up March 16 to share views on how the university should respond to the legalization of cannabis.
    Read all about what was said and see the results of the community wide survey, which was completed by more than 2,600 staff and students.
    EHS: Compliance cops or relationship builders?

    Got 12 minutes? Have a listen to EHS Director Rob Munro on the No Harm Health and Safety Podcast as he discusses what it takes to support safe, healthy, and environmentally responsible research and learning at the university.
    It was well done and is worth a listen.

    Take a course

    Enroll in one of EHS's new courses-- they're self-paced and free of charge to anyone with a ccid. Some of the courses available include:
    • Supervisory EHS Professional Development
    • Graduate Student Safety Certificate Program
    • Laser Safety