Campuses and Facilities Safety and Security Working Group

Terms of Reference

May 2018

1.  Background

Through the winter and spring of 2018 the university responded to an increasing number of safety and security incidents on our campuses and within some university buildings. The incidents included assaults, thefts and break-ins, and unaffiliated persons loitering or using drugs in university buildings. The university community has expressed concern about these occurrences and has asked administration to take action.

2.  Purpose

The purpose of the Campuses and Facilities Safety and Security Working Group (CFSS) is to undertake a comprehensive review of safety and security across university campuses and within university facilities and to develop a report with short and long-term (5 plus year) strategies for addressing the issues. The review will consider such things as electronic monitoring and building access, safety and security education, response processes, and Crime Prevention through Environmental Design (CPTED).

3.  Working Group Mandate

In fulfilling its purpose the CFSS will:

  1. Examine existing physical infrastructure systems and processes, including building access technologies, monitoring systems, university community safety and security education and awareness and community linkages and supports.
  2. Collect safety and security data across buildings and campuses to understand the nature and trends of safety and security incidents.
  3. Obtain feedback from stakeholders regarding concerns and issues around building safety and security.
  4. Assess level of understanding among students and staff regarding processes to obtain emergency assistance from first responders and emergency services.
  5. Review current building security systems (i.e. card access, alarms and cameras) to assess how and where these systems are being used and how the university may be able to better leverage these technologies to enhance safety and security.
  6. Assess best practices in building security systems for large universities.
  7. Assess UAPS staffing levels and training processes as compared to similar sized and geographically located institutions.
  8. Recommend tools and processes to educate the university community about personal safety and security best practices.
  9. Identify change management strategies to achieve an enhanced safety and security culture.
  10. Recommend how to best deploy technologies/tools, supports and resources (dollars and people) for a safer community.
  11. Prepare and submit, to the Vice-President of Finance & Administration and the Vice-President of Facilities & Operations, a safety and security plan. The plan will identify issues and trends along with gaps in practices and equipment, and it will outline recommendations and resource needs for the short and long term.

4.  Working Group Composition

The Working Group shall consist of the following members

Co-Chairs    

        James Allen, AVP (Operations and Maintenance)

        Rob Munro, Acting AVP (Risk Management Services)

 

Members

        Andrew Leitch, Director ERM Programs

        Beth Richardson, GSA VP Labour Representative, Graduate Students' Association

        Elizabeth Johannson, NASA Representative

        Jillian Pearse, CPHR, Representative Human Resource

        Neil Purkess, University of Alberta Protective Services

        Randa Kachkar, Ancillary Services Rob Frank, Facilities Services Manager

        Rob Pawliuk, Associate Director Operations

        Rob Washburn, Dean of Students

        Robyn Paches, SU Representative

        Rose Yu, Representative Faculties

        Sharon Murphy, Associate University Librarian for Public Services

        Representative AASUA

        Representative Post Doc Association


Resource Members

As required.

Standing members may send alternates to the meetings.

5.  Working Group Meetings

The working group will meet bi-weekly.

6.  Reporting

The final report will be submitted to the vice-presidents no later than September 1, 2018. The outcomes from the working group will be reported to the President’s Executive Committee (Operational), GFC and the Board Safety Health and Environment Committee (BSHEC). The vice-presidents will determine the format to report to these respective committees.

7.  Administrative Assistance

The Office of Risk Management Services will provide administrative support to the working group.