Winter Closure 2018

Securing Your Workspace for the 2018 Winter Closure

A message from Risk Management Services, Facilities and Operations, and Museums and Collections Services.

Before you leave for your winter holidays we need your help to ensure the university is secure and free of preventable problems during winter closure. By powering down during winter closure you will also help reduce energy costs and reduce greenhouse gas emissions in support of campus sustainability.

1. Precautions

  • Secure or take home personal items
  • Remove food items from personal space and refrigerators and place into trash containers in the hallways
  • Unplug portable space heaters, humidifiers, air cleaners etc.
  • Shut down all laboratory experiments (except where it is essential they continue) and lower fume hood sashes as far as possible. (Where experiments must continue, ensure that all connections (e.g. condensing water supply) are secure; clearly label the experiment and post name(s) and contact information in case of emergency)
  • If your department has access control systems, correctly set the door lock/unlock schedules and ensure computers controlling these systems are left ON to enable the Control Centre to perform remote operations if necessary
  • Make sure the contact information on lab hazard signs is up to date
  • Make sure low temperature research freezers are in working order
  • If you will be working during the closure, keep your university ID, access cards and keys with you at all times. Employ protocols for working alone if you will be alone

2. Protect your space

  • Turn gas valves in labs to the OFF position. 
  • Close and lock doors
  • Close and lock windows where appropriate
  • Store hazardous products in a secure location
  • Remove or properly store laboratory waste that is not removed prior to the break
  • To report a security concern or theft call Protective Services at 780-492-5050

3. Check-in over the break

  • If you think it's necessary, have a plan to check server rooms or other critical areas that are not monitored by the Control Centre to check on temperature conditions etc.
  • If you have freezer or cold room containing critical material, consider conducting physical checks during the closure in case of remote alarm failure
  • Check museum and research collections periodically for water damage, etc. Refer here for more.

4. Conserve energy and water

  • Turn off all equipment, such as computers (including laptops) and photocopiers and secure where possible. Make sure you unplug personal appliances too, such as coffeemakers
  • Turn off or completely shut down all water (such as distilled water systems that are not required to run continuously)
  • Turn off lights and close lab fumehoods
  • Properly sort your recycling and waste
  • Set fridges and freezers to their warmest settings if they are being left empty
  • If you have any outstanding maintenance requests (e.g. leaky faucets, uncooperative thermostat), this is a good time to file a request with the maintenance desk

Make sure you do a final walk through of your area before leaving.

The University will be closed from Tuesday, December 25, 2018 to Tuesday, January 1, 2019, inclusive.

Remember to call 911 for Police/Fire/Medical emergencies, then call Protective Services at 780-492-5050. To report a security concern or theft call Protective Services any time, 24/7.

We wish you, your families and friends a safe and wonderful holiday season.

James Allen, Operations and Maintenance
Janine Andrews, Museums & Collections Services
Andrew Cooper, Environment, Health & Safety
Cathy Myles, Insurance & Risk Assessment
Marcel Roth, Protective Services