Testing and Vaccination Requirements on the St. Stephen's College Campus

Issued on September 3, 2021; rev. September 20, 2021, and applicable to all faculty, staff, students, volunteers, and visitors who access the St. Stephen’s College campus. The following measures relate only to the campus of St. Stephen's College. For policies and protocol governing the University of Alberta campus, please see the University's COVID-19 Information page.

Anyone who comes to St. Stephen’s College is required to do the following:

  • Self-declare their vaccination status using a confidential Vaccination Declaration questionnaire before coming to campus (or, in the case of visitors, check-in at the Registrar's office immediately upon arriving on campus), and 
  • Present proof of either vaccination or a negative COVID-19 test result (not older than 72 hours) by email or in person to the St. Stephen’s College Registrar’s Office.

SSC Vaccination Declaration

These requirements are part of our Campus Access Policy, which seeks to foster safe work and educational spaces by minimizing the risk of COVID-19 virus transmission on the St. Stephen’s College campus. The Campus Access Policy states that anyone who comes to the St. Stephen’s campus—including faculty, staff, students, volunteers, and visitors—is  required to provide proof of either vaccination status or a negative COVID-19 rapid test result. Exemptions to this requirement can be sought based on a medical, religious, or other protected ground recognized by the Alberta Human Rights Act.

The St. Stephen’s Campus Access Policy complies with the Province of Alberta’s Restrictions Exemption Program. These testing and vaccination requirements are part of the College’s ongoing response to the global pandemic and will be reviewed every two months to determine whether they continue to effectively balance safety and privacy with the College’s objective of providing safe work and educational spaces.

Any questions regarding this policy and its implementation should be directed either to the Registrar’s Office or to the Principal and Dean.

faqs for ssc community Members

How do I let the College know that I am Vaccinated?
Prior to coming to campus, all faculty, staff, students, volunteers, and visitors are required to complete the confidential Vaccination Declaration questionnaire. Participants who indicate “Yes I am Vaccinated” are required to provide proof of vaccination either by email or in person at the College. Vaccinated individuals only need to present proof of vaccination once.
What if I am not Vaccinated or Prefer not to Disclose my Vaccination Status?
Prior to coming to campus, all faculty, staff, students, volunteers, and visitors are required to complete the confidential Vaccination Declaration questionnaire. Participants who indicate “No I am not Vaccinated” or “Prefer not to Say” are required to undergo COVID-19 testing and receive a negative COVID-19 test result before coming to campus. This is an ongoing requirement for the duration of this policy. Test results must not be older than 72 hours prior to coming to the St. Stephen’s campus.
Is Proof of Vaccination and/or a Negative Test Result Required?
Yes, St. Stephen’s College faculty, staff, students, volunteers, and visitors will need to present proof of either vaccination status or a recent (<72 hours) negative COVID-19 test result to the Registrar’s Office either by email or in person. Vaccinated individuals only need to present proof of vaccination once. Those who are not vaccinated or who prefer not to disclose their vaccination status will need to present proof of a negative COVID-19 test each time they come to campus.
How do I submit Proof of Vaccination or a Negative Test Result?
Proof of vaccination or negative COVID-19 test result can be presented either by email or in person to the Registrar’s Office (that is, to either the Registrar or Assistant Registrar).
What is Acceptable Proof of Vaccination Status or Negative Test Result?
Proof of vaccination and/or a negative COVID-19 test result must include (a) your name, (b) date of vaccination or test, and (c) indication of full vaccination status or negative test result. Acceptable documents include (but are not limited to) vaccination cards issued by a provincial government, vaccination confirmations received when an individual was vaccinated, negative test results received directly from an approved COVID-19 testing facility, or immunization/testing records from MyHealthAlberta.
What does “Vaccinated” Mean?
A “Vaccinated” individual is someone who has received all government recommended doses of a Health Canada approved COVID-19 Vaccine, which may include boosters, and is two weeks past the individual’s second dose of a Vaccine. In accordance with the Province of Alberta’s Restrictions Exemption Program, from 20 September to 25 October 2021, proof of a single dose is considered acceptable as long as the dose was given more than two weeks before coming to the College campus.
How old can my Negative Test Result Be?
Test results must not be older than 72 hours prior to coming to the St. Stephen’s campus.
How do Visitors to Campus Provide Proof of Vaccination or Negative Test Result?
While visitors to campus are encouraged to register their vaccination status with the College using the confidential Vaccination Declaration questionnaire, the College recognizes that many campus visitors simply drop by casually. In such instances, the College will permit visitors to provide proof of vaccination status, a recent (<72 hours) negative COVID-19 test result, or evidence of exemption based on a protected ground without need to complete the Vaccination Declaration questionnaire. Visitors should check-in and present their documentation in person to the Registrar’s Office immediately upon their arriving on campus
Where can I Access Rapid Testing?

In accordance with the Restrictions Exemption Program, Impacted Individuals aged 12 and older can show proof of a negative test result that complies with the following:

  • Tests must be privately-paid COVID-19 PCR or rapid tests,
  • Tests must not be from Alberta Health Services or Alberta Precision Laboratories.
What if I my Vaccination Status Changes?
If your vaccination status changes, please reach out to the St. Stephen’s Registrar and we will update our file. Those who are fully vaccinated are exempt from the testing requirement.
What if I test Positive before coming to Campus?
Individuals who test positive for COVID-19 are not permitted on the College’s campus for 14 days.
What if I am Experiencing COVID-19 Symptoms?
Regardless of vaccination status, anyone experiencing COVID-19 symptoms and/or anyone who is a confirmed close contact of a positive COVID-19 case must not attend at campus and should not visit the University’s rapid testing stations. Individuals feeling unwell should contact 811 Health Link obtain information about AHS testing options.
What if I am Participating in a Week-Long Intensive Course and I cannot come to campus because of either COVID Symptoms or a Positive Test Result?

If you are unable to participate in a week-long intensive course because of COVID-19 symptoms or a positive test result, special permission will be granted for late withdrawal with full refund of course tuition. Documentation in the form of a positive test result, or a note from a medical physician, will be required. 

What if I Cannot be Vaccinated or Tested on Protected Grounds?
Where an individual provides a reason based on a medical, religious, or other protected ground recognized by the Alberta Human Rights Act for not being able to be vaccinated or undergo a rapid COVID-19 test, the College will work with the individual to develop and implement an appropriate accommodation. Requests for accommodation should be directed to your supervisor, in the case of employees, or to the Dean, in the case of students and volunteers.
How will my Information be Protected, and who will have Access to It?

Information collected through the Campus Access Policy will be limited to the Registrar’s Office (which includes the Registrar and the Assistant Registrar) and the Principal and Dean. Proof of vaccination status and/or negative COVID-19 test result is for verification purposes only. The College will not keep proof of vaccination and/or negative test results on file, though the College will maintain a password protected spreadsheet that records whether or not vaccination status or negative test results have been verified.

The requirement to disclose and supply proof of vaccination status and/or negative COVID-19 test results is a component of the College’s ongoing response to the global pandemic. In collecting the information required by this policy, the College assumes the responsibility to protect, keep confidential and only use such information for the purpose for which it was collected or as required or authorized by law. All information collected through this policy is governed by the “Ethical Conduct” and the “Student Records: Contents, Access, Use, and Protection” policies as articulated in the St. Stephen’s College Academic Calendar. For more information, please consult the Campus Access Policy.

What if Someone does not Comply with this Policy?
Those who do not comply with this policy, either by not undergoing testing before coming to campus or by not declaring their vaccination status, will not be permitted onto the St. Stephen’s campus. Failure to comply with this policy can be considered an infraction of the College’s Ethical Conduct Policy and/or the Code of Student Behaviour. Visitors not adhering to the Policy will be asked to leave campus.