New Disclosure Report for Conflicts of Interest and Commitment

On July 1, 2019, the Code of Conduct: Employees’ Obligations Respecting Conflicts of Interest will take effect at the University of…

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On July 1, 2019, the Code of Conduct: Employees’ Obligations Respecting Conflicts of Interest Code of Conduct: Employees’ Obligations Respecting Conflicts of Interest will take effect at the University of Alberta. We developed our Code of Conduct to comply with the Government of Alberta’s Bill 27 (The Conflicts of Interest Amendment Act) that requires public agencies, including the University of Alberta, to have codes of conduct governing their employees.

Our Code of Conduct requires employees to report perceived or actual conflicts of interest or commitment. We have revised the Disclosure Report to reflect the Code of Conduct updates. Disclosure Report to reflect the Code of Conduct updates. This is a fillable PDF form. Please save the document to your computer, and ensure you are working in the saved document before filling out the form. If you have already submitted a Disclosure Report for this reporting year, a new report is not required unless requested by your Reporting Officer, there are changes in circumstances or a new concurrent activity is being considered.

Who needs to submit a Disclosure Report?

Employees who must complete an annual Disclosure Report include:

  • Academic Excluded Employees (Executive Members, Academic Administrators)
  • Management and Professional Staff (MAPS)
  • Faculty, Faculty Service Officers (FSOs), Librarians, Administrative and Professional Officers (APOs), Temporary Librarian, Administrative and Professional Staff (TLAPS) and Trust Research Academic Staff (TRAS)
  • Academic Teaching Staff (ATS) who are appointed with the Contract Status of Career, Term 12 and Term 8R
  • All other employees, including ATS Members other than those noted above, Postdoctoral Fellows, Support Staff, Graduate and Undergraduate Students when appointed as employees, and all other individuals (Clinical Academic Colleagues, Adjunct Appointees and Special Continuing Faculty) if they: make financial or hiring decisions, are employed in a unit which has as its primary function the creation of legal relationships with individuals or entities that are not part of the university, or may have a conflict arising out of their research activities or out of an existing Concurrent Activity.

Reporting Period

The annual reporting period is July 1 to June 30 for most Faculties/Administrative Units; please consult with your Reporting Officer if you are uncertain about your reporting period. Submit your Disclosure Report to your Reporting Officer. Reporting Officers should retain Disclosure Reports for three years. (A Reporting Officer is the holder of the office to whom you report or who has supervisory responsibility over you. Typically it will be the Dean of a Faculty or their delegate, Department Chair or Manager.)

Learn More

To learn more about the Code of Conduct, visit: https://www.ualberta.ca/faculty-and-staff/my-employment/code-of-conduct

Questions

If you have any questions or concerns about ethical conduct, please reach out to employees.conduct@ualberta.ca.