Off Campus Equipment Asset Guidelines

Deans, Directors and Chairs are responsible for the care, custody and control of equipment assets within their respective units. The purpose of these guidelines is to set out the terms and conditions under which University equipment may be taken off campus.

For the purposes of these guidelines, "campus" is defined as the University's main campus, south campus, Augustana, Campus Saint-Jean, and all University farms and research stations.

All equipment leaving campus that is greater than $5000 or deemed desirable to track must have a U of A property tag. If the asset does not have an asset tag, contact your Unit Equipment Coordinator.

When a unit uses the Off Campus Equipment Authorization form, this form must be filled out prior to the asset leaving campus and updated on an annual basis (usually during the unit's equipment asset annual check). When the equipment is returned, the individual must notify the Unit Equipment Coordinator.


For information regarding insurance coverage of equipment assets off campus, please contact Insurance and Risk Assessment at 780-492-8887.


If equipment assets are stolen while off-campus, please contact University of Alberta Protective Services at 780-492-5252 to report the theft and copy the Security Report to your Unit Equipment Coordinator.