|
Type of Transaction
|
Value
|
Payment Process
|
Invoice Required
|
Purchase Order:
|
A. SupplyNet PO
|
< $25,000
|
Invoice must be received online by the Requester; then
Invoice matching the PO is automatically approved for payment.
|
Yes
|
=/> $25,000
|
Invoice must be received online by the Requester; then
Invoice matching the PO is routed online to Budget owner for approval.
|
Yes
|
Non-Purchase Order:
|
A. Preferred Supplier Agreement (Direct Order)
|
< $10,000
|
Invoice with Contract # and Speed Code/Account is automatically approved for payment.
|
Yes
|
=/> $10,000
|
Budget owner must approve the paper invoice with Contract # and Speed Code/Account (via printed name and signature)
|
Yes
|
B. Low Dollar Purchase (LDP)
|
< $5,000*
|
Budget owner must approve paper invoice (printed name and signature).
|
Yes
|
C. Other transactions that do not typically warrant a Purchase Order and cannot be paid by PCard.
Examples: Membership; Conference Registration; Permit/Licence Application Fee; Utility, Secondment Agreement; Sponsorship or Contribution.
|
Any value
|
Budget owner must approve paper invoice (printed name and signature).
|
Yes
|
Payment Request:
|
- Transactions where an invoice is not typically issued to the University.
Examples: Donation, Grant or Royalty.
- Copyright Fee, Refund, Shared Project Cost/ External Transfer or those examples listed under section ”C” above.
|
Any value
|
Any Donation, Grant or Royalty transaction with or without an invoice, requires a Payment Request Form to be completed and approved by the Budget owner.
Any other type of payment without an invoice requires a Payment Request Form to be completed and approved.
Appropriate supporting documentation (i.e. agreement) is attached.
Additional authorizing signatures may be required.
|
No
|
Non-Employee Travel Expense:
|
Travel expenses incurred by visitors, guests or students.
|
Any value
|
Non-Employee Travel Expense Payment Form is approved by the Budget owner (and Independent Review if applicable). Receipts are attached.
|
No
|