Invoices (Non-Purchase Order)

Preferred Supplier Agreement (PSA) direct order invoices:

Suppliers must submit a paper invoice to:

University of Alberta
Payment Services
3rd Floor, Materials Management Building
116 Street & 85 Avenue NW
Edmonton AB T6G 2R3

The ordering department’s speed code and account must be displayed on the invoice.

Low Dollar Purchase (LDP) invoices:

Suppliers must submit a paper invoice directly to the campus department or individual who placed the order. The department is responsible to authorize the invoice by affixing the applicable speed code and account and the associated budget owner’s printed name and original signature.

The paper invoice must then be forwarded by campus mail to:

Payment Services
3rd Floor, Materials Management Building

Other non-PO invoices:

Some transactions that do not typically warrant a Purchase Order and cannot be paid by PCard, may be paid upon approval of an invoice. Examples: Membership; Conference Registration; Permit/Licence Application Fee; Utility, Secondment Agreement; Sponsorship or Contribution.

Suppliers, organizations or external entities must submit a paper invoice directly to the campus department or individual who initiated the transaction. The department is responsible to authorize the invoice by affixing the applicable speed code and account and the associated budget owner’s printed name and original signature.

The paper invoice must then be forwarded by campus mail to:

Payment Services
3rd Floor, Materials Management Building