Space Management

Each space on campus is specifically designed to meet various purposes from faculties and departments to advance teaching and research, support the students’ academic mission and enable staff to function effectively.

Space is a university asset and managed centrally through Facilities & Operations. The Space Planning and Stewardship team works with faculties and departments to understand the vision or objective behind a space request, analyze opportunities and quantify space requirements. We also produce conceptual plans, obtain estimates and create scope-of-work documents so clients can make informed decisions.

Space on campus is managed to align with the priorities laid out in the University Strategic Plan as well as those that accompany government funding.

Proposed Project Intake Form

Department work requisitions are now incorporated as part of the process for completing a request.

Please allow at least two weeks for a response. 

Submit a request

Technical support: Submit a ticket
General inquiries: intaker@ualberta.ca

Our team

The space planning team includes three groups:

  • Strategic Planners develop big-picture, long-term plans, master plans, capital planning, domino plans and conduct big-picture feasibility studies. They assess and strategize overall university space needs.
  • Space Planners create renovation plans; develop space programs; and conduct feasibility studies and space reports for each U of A campus. They assess feasibility, develop project level programming and develop concepts to allocate space.
  • Facility Analyst maintains the space inventory, which is the recognized data source for university space. The system stores floor plans and houses information about space assignment, occupancy and area.

FREQUENTLY ASKED QUESTIONS

Where is the Department Work Requisition form?
The Department Work Requisition has been integrated into and is now located under the Proposed Project Intake Form. The Department Work Requisition is available as a request type that can be selected when filling out the Proposed Project Intake Form.
Do I have to fill out a Department Work Requisition after submitting a Proposed Project Intake Form?
No, the Department Work Requisition is still available as a separate type of request in the Proposed Project Intake Form.
Do I have to fill out a Proposed Project Intake Form even if it is a small change (eg. ordering a new desk chair)?
Yes.
How can I submit a request which doesn’t belong to any service category icon showing on the main page?
The development of this form is an iterative process. We are working on ensuring every request has an appropriate icon, if you have a request that doesn’t fit anywhere let us know using the ‘Need Help?’ icon.
How long will I have to wait for a response once I have filled out the Intake Form?
Please allow up to a two week turn around period from the time you submit. To make this process as fast as possible, please ensure you have all appropriate approvals and information required prior to making your submission.
What do I need to do if I experience any technical difficulties when I am on this self service portal site?
On the homepage, look for our ‘Need Help?’ icon and complete the request. We will be in touch with you soon!
I can’t find the building in the building list, what do I need to do to submit the request?
We understand that our University has many buildings with many different names! On the homepage, look for our ‘Need Help?’ icon and complete the request with the name of the building, we will contact you with the correct building name.
Can I cancel the request?
Yes! If you’ve sent in a request but want to cancel it, please navigate to the request and scroll down to the Comments section to let us know you would like it canceled and preferably why.
If my request is canceled, can I know the reason for cancellation?
Knowledge is a powerful thing and of course we will share it with you! To access notes or comments regarding your request, navigate to the request and scroll down to check for comments left in the Comments section or in the Approval History section.
How do I access my requests?

There are a couple of ways to access your requests:

  • If you are receiving notification emails, you can access the hyperlink from your email to access the request regardless of its current status.
  • If you have not been receiving notifications, log into your account and go to the “Process” tab and search for your request.
  • Log into your account and using the Notifications tab, search for and click the hyperlinked request title.
How do I change what emails I get?
Too many emails can be a pain! You will always receive confirmation or cancellation emails, but other types can be changed. To change your notification settings, go to your User Profile from the Settings menu at the top of the page, and go to the Notifications section, click Edit and check/uncheck what notifications are most relevant to you.
Do I need to submit a request even if I know who to contact?
Yes, a Proposed Project Intake Form submission is required.

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