Accommodations Based on Medical Protected Grounds
Students who wish to request academic accommodations based on physical or mental disability protected grounds (i.e., medical conditions) must complete the Application for Accommodations Based on Medical Protected Grounds. We recommend that students review the steps listed below carefully in order to prepare for and complete the application process.
If you have questions or require assistance, please connect with us at augar@ualberta.ca or through the Student Service Portal.
Please review the criteria for required documentation and, if needed, download the University of Alberta Verification of Disability (VOD) form.
If you do not have documentation or need it updated, contact the appropriate specialist(s) so they can complete the VOD for you. Interim accommodations may be available in limited circumstances for those experiencing delays in receiving their documentation.
Please note:
- Title your documents in the following format: last name_first initial_mmddyyyy (e.g., Smith_J_01252024). Use the date on which the documentation was completed (as listed on the documentation) in the file name.
- Remember to keep copies of your original medical documentation for your own records.
Register Early: Access to some accommodations can take time to arrange. We recommend registering for accommodations as early as possible.
- Log into Accommodate.
- Read and acknowledge the Privacy Statement> click Submit.
- Go to Accommodation> Registration> enter the Accommodations Registration Form.
- Review the criteria for required documentation and convert your documents to PDF.
- Format: Last name_first initial_yyyymmdd (e.g., Smith_J_20220125).
- Use the date on which the documentation was completed.
- Go to Documents> click Add New Document> Upload your document.
- Select Submit.
- Repeat until all of your documents have been submitted.
It may take up to a week for the PASS office to review your application, but please feel free to proceed to STEP 3 and book the next available appointment through Waitwell.
NOTE: You are not approved for accommodations until you receive your official Letter of Accommodation.
At this meeting, the advisor will:
- ask questions to clarify how your diagnoses impact your life as a student,
- determine what academic accommodations are reasonable,
- provide information about your accommodation service providers (if applicable),
- review your responsibilities,
- review the online accommodation tools and information, and
- answer any questions you have about your accommodations.
Email arrec@ualberta.ca to book your appointment.
- Log in to Accommodate.
- Go to Accommodation> Term Activation> click Add New> filter by term.
- Select Submit For All Accommodations to activate all of your accommodations for all of your courses.
- Select Review the Renewal to select which accommodations you would like to activate for each course.
- Click Submit.
- Your advisor will approve your activation.
- Repeat the steps above if you enrol in new courses.
The official Letter of Accommodation outlines the accommodations you have activated in your courses. An additional copy of the letter is provided to your instructors, which only contains information about your academic accommodations in their course. You will receive an email notification when your letter is available for review.
- Log in to Accommodate.
- Go to Accommodation> Communications> click on the letter.
- New letters will also appear on your Home screen.
- Carefully read through your letter and sign it.
If you have activated any exam accommodations, you will need to register your exams. It is strongly recommended that you register all your exams in Accommodate as early as possible—ideally when you receive your course outlines.
Remember to register for all quizzes, tests, midterms and final exams.
- Log in to Accommodate.
- Go to Exam Registrations> click New Exam Registration> select your Class.
- Select an Exam from the drop-down menu
- If an exam is not listed, you will be prompted to enter in the exam title on the Confirm Exam Registration form.
- Select Date and Class Location> click Check Availability.
- Select the time of your exam as indicated on your course outline.
- Complete the Confirm Exam Registration form> click Submit Request.
- Your registration will appear under Pending Exam Registrations and you will receive an email confirmation.
- When staff review your exam registration request, it will move to Acknowledged Exam Registrations.
- You will receive an email 2 days before your exam letting you know the specific location (building and room).
- If you do not receive a specific location, it means your instructor has opted to proctor the exam themselves. Contact your instructor for details.
- Your exam location will appear under Acknowledged Exam Registrations.
Deadlines
You need to register at least 1 week in advance, but it’s easiest to think of this as 8 full days before your exam.
Example: If your exam is on Monday, October 27, at 9:00 a.m., you must register by Monday, October 20, at 8:59 a.m.
NOTE: In addition to the 1 week deadline, a hard deadline is set near the end of the term every Fall and Winter. This deadline applies to all exams—including finals, midterms, quizzes and lab exams. These dates fluctuate every year, but these deadlines are typically set for roughly 3 weeks prior to the start of the final exam period. If you need help, please book an appointment and we will assist you.