New Process for Adding a New Supplier and Updating Supplier Records

30 August 2023

Starting September 1, new suppliers in SupplyNet or suppliers that will be paid through Direct Pay or Payment Request in PeopleSoft Financials will need to complete a New Supplier Request Form. Existing suppliers who have changes to their information (name, address, banking) will need to complete a Supplier Change Request form

A complete and accurate supplier record must be created in PeopleSoft Financials before a purchase order can be issued or an invoice can be paid. Ensuring that the university has all pertinent details from the supplier helps with the validation process and protects both the supplier and University from fraudulent activities. It can also reduce payment delays to the supplier. 

The following types of transactions DO NOT require a supplier record: 

  • Corporate Purchasing Credit Card (PCard)
  • Non-Employee Reimbursements
  • Refunds (Payment Request)
  • Indigenous Honorarium forms and Foreign Honoraria Reporting & Payment forms

Note: The Electronic Funds Transfer and Electronic Payments US Currency forms have both been removed from the Forms Cabinet. New suppliers can provide their banking details using the New Supplier Request Form. Current suppliers can change their payment method from cheque to EFT or can change banking details using the Supplier Change Request form.

For more information about this process, visit the Supplier Record (Vendor) Management page.

If you require additional information, please contact the Staff Service Centre.