Permanent Medical Accommodations for Employees

COVID-19 vaccination exemption for employees working on campus

If you are unable to be vaccinated due to your own medical condition, you may seek a medical accommodation by following the steps below.

If you are not vaccinated on the basis of a non-medical protected ground and wish to seek an accommodation to vaccination requirements, complete and submit the Employee Vaccination and/or Rapid Testing Exemption Application (Non-Medical) as soon as possible. Contact your HR Service Partner for guidance.

Accommodations for working on campus

If you have a medical condition that impacts your ability to work on campus, or require alternate work arrangements due to personal health conditions, you may seek temporary medical accommodations or permanent medical accommodations.

If you require alternate work arrangements for reasons other than your own health, including residing with a person who may be at risk for health complications, speak with your supervisor. Your supervisor will work with your HR Service Partner to explore options.

If you experience a health related physical or mental disability (due to an illness, injury or birth defect) you may require medical accommodation as defined under the Alberta Human Rights Act. The disability must be permanent in nature, and be supported by objective medical evidence.

If assessed as meeting this criteria, Health Recovery and Return to Work Services will facilitate the development of a written accommodation agreement in collaboration with your department/unit and other stakeholders as required.

To initiate a request for a permanent accommodation:

  • Review your accommodation needs with your supervisor. You do not need to discuss your medical condition with your supervisor/manager - they will need to understand your work related restrictions/limitations in order to consider how to address the need.
  • Contact Health Recovery and Return to Work Services at recovery@ualberta.ca or 780-492-0636 for a review of your request and to discuss the criteria for an accommodation.
  • Your supervisor will submit an Online Notification form to Homewood Health Inc. (HHI).
  • You will need to submit supporting medical documentation to HHI.
  • HHI will assess the medical information provided and gather any additional objective medical information required in order to assess if the restrictions/limitations are permanent in nature.
  • HHI will advise Health Recovery and Return to Work Services on their findings.
  • Health Recovery and Return to Work Services will follow-up with you and your department on the outcome and next steps.

If you require accommodation for reasons other than your own health, including residing with a person who may be at risk for health complications, you can apply through the university’s standard non-medical accommodation process. Speak with your manager or supervisor.