Forms

GENERAL INFORMATION ABOUT OUR FORMS

All service request forms are reviewed by Student Advisors and responded to via email. Service requests will only be processed once the appropriate request form and documentation (if required) are submitted to Education Student Services.

If you would like a Student Advisor to review your registration and confirm that your course selections are accurate and you are on track with your program, submit a request for a Registration Check.

If you are registered in your final courses to complete your degree, please submit a Graduation Check instead.

This form is intended for students with a Program Sheet who require a review of their registration and an update to their Program Sheet.

Registration Check Form

If you have registered  in your final coursework to complete your degree requirements, please submit a Graduation Check to confirm that you are on track to graduate. You should also apply for graduation through Bear Tracks. If you are not able to apply for graduation through Bear Tracks, a Student Advisor will apply on your behalf once your Graduation Check is processed. 

If you are not yet registered in your final courses to complete your degree, please submit a Registration Check instead.

Graduation Check deadlines:

  • Fall term: December 15 (March convocation)
  • Winter term: April 15 (June convocation)
  • Spring term: July 1 (November convocation)
  • Summer term: September 1 (November convocation)

Graduation Check Form

For Faculty of Education Courses Only

If you get a restriction notification while trying to register for a course, carefully review the course/class notes to confirm what restrictions are placed on the class. 

  • Check if there are any course restrictions by viewing the course details, select the drop-down arrow next to the course title. Restriction information may be found in the ‘Description,’ ‘Requirements,’ ‘Subject Notes’ and/or ‘Class Remarks,’ so read the information carefully.
  • Check to see if there are prerequisites and/or corequisites, as per the Course Listing in the University Calendar, and ensure you have completed them or have them in registration.

Please also refer to the Registration section of our website for instructions on how to resolve the most common registration issues faced by Education students.

If you are still not able to resolve the registration issue, then please submit a registration request below.

Registration Request

Need help understanding your online Academic Advisement Report? Or planning to map out your courses for your degree?

The Faculty of Education has developed Academic Requirements Planning Guides to help you interpret your Academic Advisement Report and organize your course planning more effectively.

Please note that these guides are intended as supplementary tools and should be used alongside your official Academic Advisement Report, which remains the definitive source for your degree requirements.

For a list of eligible Education programs that use the Academic Advisement Report, as well as additional resources including 'how-to' videos, please visit the Guide to Academic Advisement Report.

For students admitted Fall 2026 or later

Note: A Google account—either UAlberta or personal Gmail—is required to access the planning guides.

For students admitted Fall 2025 or earlier

Note that if the PDF guide does not display in the browser, you may need to download the file and view it using Adobe Reader.

If you would like a Student Advisor to review your registration, or if there is an issue with your Academic Advisement Report, such as a course not fulfilling the requirement you intended, please submit a request for an Academic Requirements Check.

For a list of eligible Education programs that use the Academic Advisement Report, along with information including 'how-to' videos, please visit Guide to Academic Advisement Report.

This request is intended for students enrolled in an eligible program that uses the Academic Advisement Report on Bear Tracks.

Academic Requirements Check

If you have completed a course that fulfills a degree requirement and would like it assessed for credit, submit a Credit Check. Your request will be reviewed by a Student Advisor provided we have a copy of your official transcript.

Credit Check Form

If you want to take more than *15 credits in the Fall or Winter terms, submit a request for a Fall/Winter Course Overload.

If you want to take more than *6 credits in the Spring or Summer terms, submit a request for a Spring/Summer Course Overload.

Please note that requests for a change of major and/or minor are reviewed by a committee considering the following: capacity in a particular major or minor, potential field experience capacity, and Grade Point Average. 

Committee review timelines: 

Change of Majors/Minors may take up to 15 business days to process

If you are submitting a request to change your major and/or minor, please note the following:

  • Education students are eligible for an approved change to major and/or minor once every 12 months. If approved, the change will take effect in the term following approval. 
  • Elementary students are only eligible to submit a minor change.
  • New students may submit a request to change their major and/or minor on or after October 1 of the year they were admitted, provided they have completed a minimum of *9 credits of graded coursework.
    • Students who have not completed *9 credits of graded coursework are not eligible to request a change of major or minor until this requirement has been met.

Change of Major/Minor Form

If you want to take a course for your degree program at another institution, you must first request permission from the Faculty of Education Student Services office. Your request will be reviewed by a Student Advisor once you submit a Letter of Permission request.

Please submit the Letter of Permission form, available in the Student Services Catalogue. You will be required to identify the institution you wish to attend, the course you plan to take, the UofA course equivalent, and the degree requirement it will fulfill.

Letter of Permission Form

If you would like to take a break from your program for a period of 12 months while reserving your spot in the program, submit a request to pause your program.

Pause Program Form

If you have missed a final exam due to unforeseen circumstances, bereavement, incapacitating mental and/or physical illness, severe domestic affliction, or for circumstances as described in the University's Discrimination, Harassment and Duty to Accommodate Policy, you may apply to Education Student Services to defer your final exam. Excused absences are not granted automatically and will be considered on a case-by-case basis. Before applying, please make note of the following.

  • As stated above, applications are not automatically approved. Education Student Services reviews the reason for your absence to see if it falls within the guidelines for granting a deferred exam and will contact your instructor to check if there are any issues with attendance/participation or outstanding coursework. 
  • Applications may require supporting documentation related to the reason for your absence. We may not be able to process your request until the Deferred Final Exam form and supporting documentation is provided.
  • Applications are not approved in advance of your final exam. The deferred exam process is designed to address unforeseen circumstances, like incapacitating illness, that occur on the day of your exam and prevent you from being able to write.

This information applies to final exams only. If you are absent from midterm examinations or have questions regarding a deadline extension for a final assignment,  you must contact your instructor.

Deferred Final Exam Form

This document outlines the appeals policy and procedures for undergraduate students in the Faculty of Education. Graduate students in the Faculty of Education should consult the Office of the Dean for information related to appeals policy and procedures.

Refer to the above-linked document for important details and the proper order of procedure, but please be aware of the important deadlines noted below for an appeal to the Associate Dean or delegate.

Informal Appeals Procedures

Students who have concerns about their final grades should meet with the course instructor first. In many cases, students are not concerned about how the grade was determined, but rather how the grade will affect their academic standing. If this is the case, instructors should not consider altering the grade because of the consequences it might have. Instead, encourage the student to meet with the Office of the Student Ombuds to discuss possible options. If the concern is with regards to grades received on a final exam, students may apply for a reappraisal or re-examination of the final examination.

If the student is concerned about how the final grade was determined, that is, they have evidence of bias, unfair treatment, or an error in calculation, the student should first follow the process for informal grade appeals as outlined by the Faculty of Education. The process for informal grade appeal in the Faculty of Education is as follows:

  1. The student must first meet with the course instructor or if the instructor is unavailable, the Subject/Program Area Coordinator.
  2. If, after students have made a reasonable effort to resolve the matter with the instructor, the matter cannot be resolved, students shall then discuss their concerns with the Undergraduate Coordinator, Dr. Lydia Menna (menna@ualberta.ca).
  3. The Undergraduate Coordinator will investigate the concern further and may meet with both the student and instructor to mediate the issue. The Undergraduate Coordinator may also consult with the corresponding Vice Dean if the situation warrants escalation.
  4. If the matter is not resolved, students may request a formal appeal to the Associate Dean, Academic & Student Experience. Formal grade appeals, with supporting documentation must be submitted to the Associate Dean, Academic & Student Experience by:
    • February 15 for Fall term courses
    • June 15 for full-year and Winter term courses
    • July 15 for Spring term courses
    • September 15 for Summer term courses

In the event of an adverse decision, students may initiate a formal appeal to the Faculty of Education Academic Appeals Committee (FEAAC). A copy of the Faculty Appeal Policy is available online: Academic Appeals - Undergraduate Policies & Procedures. 

Formal Appeals Procedure

In the event of an adverse decision, students may initiate a formal appeal after the student has exhausted potential remedies available through informal procedures, and if the student believes there has been an error or unfair treatment, a formal appeal may be initiated. Formal appeals are to be submitted to the Faculty of Education Academic Appeals Committee (FEAAC). A copy of the Faculty of Education Academic Appeals Undergraduate Policies and Procedures is available online.

Exchange Transfer Credit Assessment Process

Step A: Meet with a Faculty of Education Undergraduate Program Advisor to determine eligibility, transfer credit availability and academic implications.  If you are unable to meet with an advisor prior to any application deadline, apply and then request a meeting.  If there are no meetings available, submit a Registration Check and indicate in the comment field that you hope to go on exchange.

Step B: Contact the Go Abroad Office to determine which exchange experience is best for you.

Students going on exchange via the Education Abroad program need to complete the Education Abroad online application. Consult Go Abroad Office website for information. https://www.ualberta.ca/international/go-abroad/index.html.  

Step C: Submit a Transfer Credit Request Form (see guidelines below). This step should not be initiated until after you have been nominated to the host institution by International Education + Enrolment and can see the courses that you will have registration access to.

Exchange Transfer Credit Request Form Guidelines

To ensure that exchange courses will transfer back to the U of A; students need to email a completed transfer credit request form to the Education Student Services Office at educ.info@ualberta.ca. This form should be accompanied by separate PDF attachments of all the syllabi to be evaluated. This form should only be submitted after you have been officially accepted by the host institution and can see what courses you have registration access to.

  • List 2 or 3 more courses than you plan on taking. This will give you some alternatives and allow flexibility if a course is cancelled or if you change your mind about your original selections. For example, if you plan to take 15 credits worth on exchange then submit 21 credits for assessment. The maximum number of credits/units that can be evaluated is 30 credits/units for a fall or a winter term exchange.
  • Read all the syllabi you are submitting for assessment to ensure you are not trying to take a class with content that overlaps with coursework you have already completed.
  • Review the Course Catalogue to find a preferred U of A course equivalent.
  • NOTE: ECTS credits are only applicable for European Institutions. Institutions outside of Europe do not list ECTS credits.

Syllabi Guidelines

  • Attach all course syllabi as separate individual PDFs (i.e. one PDF per course)
    • Syllabi will be available from the host institution and should, ideally, contain the following information:
      • Course name
      • Professor name
      • Number of hours the class meets per week per term
      • Course description
      • Required materials (textbook, cases, course packs)
      • Information on assignments, exams
      • Evaluation/Grading framework in the course (percentage of the total grade of each assignment, project, exam)
      • Course schedule or topics the instructor will cover

Transfer Credit Request Form