Disclosure + Assessment of Conflicts of Interest + Conflicts of Commitment
The university will be vigilant and pro-active concerning conflict. A person engaging in an activity or a situation that involves either existing (actual or perceived) or potential (actual or perceived) conflict shall report the conflict so that it may be assessed and, where appropriate, managed in accordance with the associated procedures. A person shall not engage in, or continue, the activity or situation until the university has assessed whether the conflict is permitted and, if so, how the conflict will be managed.
The university determines whether or not a situation or activity involves conflict. Therefore, all existing or potential conflict must be reported.
Definition of Conflict at the University
The Code defines conflict of interest as a situation in which there is or may be perceived to be a divergence between the private financial benefit or financial interest or personal benefit of a person, family member, or an outside party, and that person's obligations to the university, such that an impartial observer might reasonably question whether related actions to be taken or decisions made by the person would be influenced by consideration of the person's own interests.
The Code defines conflict of commitment as a situation whereby the external or personal activities, undertakings or relationships of a person are so demanding or organized in such a manner or are otherwise such that they may interfere with the person's obligations to the university or to others or institutions that are separate from the university but to whom the person owes an obligation because of their relationship to the university.
If you have questions about what constitutes an actual or perceived conflict contact your Reporting Officer in your faculty or unit.
Report a Conflict
Spring 2026 System Update
In spring 2026 the university is transitioning from PDF forms to automated online forms in the synchronous acknowledgements app. Employees will begin receiving automated reminders in late June 2026 when the new system launches. The default Due Date in the new system will be one month from system launch, however teams are welcome to take longer if required to allow ample time for completion. Weekly email reminders will continue until the report is complete in the new system. All disclosure reports will automatically expire on June 30, 2027.
Annual Reporting
Conflicts are reported annually at the university on a 12-month-in-the-future, July 1 to June 30 reporting period. Annual reports can be submitted between April 1 and June 30 for the upcoming year and will automatically expire on June 30 of each year. Employees who are required to report will receive automated reminders beginning on April 1 each year.
Check your status / Complete your annual disclosure report
Off-Cycle Reporting
Employees are required to report on an ongoing basis should their situation/circumstances change during the reporting period. Off-cycle reports can be submitted at any time.
Submit an off-cycle disclosure report
Who is Required to Report
Those who must complete an Annual Disclosure Report and are automatically opted into the annual synchronous acknowledgements application:
- Academic Excluded Employees; Academic Administrators;
- Continuing and temporary non-union employees (formerly MAPS);
- Faculty, FSOs, Librarians, APOs and TRAS Staff Members;
- ATS Staff Members who are appointed with the contract status of Career, Term 12 and Term 8R.
All other employees must complete an Annual Disclosure Report if they meet the following criteria, and may need to be manually opted into the annual synchronous acknowledgements application:
- make financial or hiring decisions;
- are employed in a unit that has as its primary function the creation of legal relationships with individuals or entities that are not part of the university;
- may have a conflict arising out of their research activities or out of existing concurrent activity;
- are considering new concurrent activity.