Welcome to Summer Camp
We have compiled a list of 10 things you should know for an enjoyable week of camp.
1. Pick Up and Drop Off Locations & Times
Your child’s day begins at the location and times noted below. Children will be dropped off at their camp’s sign in table. A parent/guardian must accompany the child to this table to sign them in. On the first day of camp, the sign in process can take a few minutes as we confirm registration and emergency contact information, please be patient with the process.
Drop off will occur from 8:30am to 8:45am (unless noted otherwise in camp specific information). Pick up will occur from 4:15pm to 4:30pm (or 12:00pm to 12:15pm for half-day AM Tennis Camps). Each child must be signed out by the person indicated on their sign-in sheet, or by one authorized to do so at the time of registration with the personalized QR Code. If you would like your child to sign themselves out after camp, please print off the QR Code for your camper to present to the coach. If you indicated that your child would be able to sign themselves out at the time of registration, you will be asked to verify. Supervision will be provided until 4:45pm*. After 4:30pm coaches will begin to contact parents to confirm the pick-up details for their child if they are still at the camp.
Tennis Half DAY CAMPS
AM Tennis camps drop off times are 8:30am to 8:45am and pick up times are 12:00pm to 12:15pm
PM Tennis camps drop off times are 12:45pm to 1:00pm and pick up times are 4:15pm to 4:30pm
Need an earlier drop-off or later pick-up?
Our Play More Program offers supervised, flexible care before and after camp hours.
Available at North and South Campus locations (Ages 6-14).2. QR Codes - Personalized for Sign in and Sign out
Camp participants will begin their day at the Pick Up and Drop Off location associated with their camp location (see above). A parent or guardian must accompany camp participants to sign them in on the first day of camp. Drop off begins at 8:30am. All children need to be at the designated drop off area by 8:45am. On the first day of camp, please arrive early as there are a number of administrative steps to complete. (Tennis Half Day camps have different drop off/ pickup times).
Parents will receive a personalized QR Code for each camp participant, specific to that child and their registered camp from our sports@ualberta.ca account on each Thursday before camp starts. Parents will need to show this QR Code either on their phone in the email, saved as an image on their phone or printed.
Presenting the QR Code on your phone
Printed Paper copy (Colour or Black/White)
If you do not have the QR code you will need to provide Photo Identification for sign-in.
3. Late Drop-off or Early Pick-up procedures
If you are late arriving at camp, proceed to the Drop Off location associated with the camp location (see above). If your child’s group has already departed for their first activity in a different location, camp staff at the location will make arrangements to have your child join their group. If you cannot locate a camp staff member, proceed to the nearest Customer Service Desk. If possible, please call us at 780-492-7171 and leave a message on the voicemail or email us at sports@ualberta.ca to let us know if your child will be late or absent.
If a family does not inform a staff member of an absence by 9:00am on the day the camper is absent, the Green & Gold Summer Camps Administrative team will follow up with the family.
If you know you will be late or early on a future day of camp due to scheduling conflicts, let your camp coaches know at drop off or pick up and they can let you know where camp will be on the day you are arriving early or late.
4. Parking
Parking permits for Green & Gold Summer Camps are digital. A University of Alberta parking link will be included in the pre-camp email sent the Thursday before your camp begins.
Permit Details
- Redemption: Permits only need to be redeemed once at the start of the week for each vehicle that may be used for drop off or pick up.
- Duration: Permits allow for 30 minutes of parking during the designated times.
- Outside Hours: Families using lots outside of designated times are responsible for regular parking rates.
- Troubleshooting: If you receive and error message while selecting your permit, please contact Parking Services at 780-492-7275 for assistance.
- Please pay attention to the parking signage regarding paid and reserved spaces.
| Camp Location | Parking Options |
|---|---|
| South Campus Saville Community Sports Centre |
Saville Community Sports Centre parking lot ( Lot J) or Foote Field |
| North Campus Van Vliet Complex |
Education Car Park, Stadium Car Park, or Jubilee Surface Lot |
| Lister Lister Turf |
R Lot, T Lot, or Jubilee Surface Lot |
5. Forms
The camps information form will be completed at the time of registration on www.activityreg.ualberta.ca. Our Informed Consent Waiver form will be sent out in the spring after registration has been completed.
- REQUIRED - Camps Information Form (Emergency contacts, allergies, t-shirt size, etc, completed during the registration process)
- REQUIRED - Informed Consent Waiver Form (completed after the registration process and is required before participation)
- OPTIONAL - EpiPen (consent for staff to help administer EpiPen if required, hard copies of this form will be available at Monday morning drop off if your child requires the use of an EpiPen)
FORMS MUST BE COMPLETED PRIOR TO CHILDREN PARTICIPATING IN CAMP ACTIVITIES. THESE FORMS NEED TO BE COMPLETED ONLINE.
If you are unsure if your forms have been filled out, contact Green and Gold Summer Camp staff at sports@ualberta.ca to verify if your forms have been completed.
6. Lunch & Snack Information
We ask that lunches and snacks are nut-free to keep our camps safe for those potential camp participants with severe food allergies. Green & Gold Summer Camp Staff cannot guarantee that the environments will be nut-free. Parents, please make sure coaches are aware of any allergies your child may have at the start of camp.
The campers are very active during the day at camp, we encourage parents to over-pack snacks and lunches at the beginning of the week and then make adjustments during the week. This helps keep campers fueled and energized for their activities during the entire day.
The facilities we use do have some vending machines and merchants, however, we ask that you do not send money for kids to purchase snacks during camp. We do not have the supervision in place to deal with potential issues with lost money, broken machines, long lines, stuck product, etc. If you have any questions please email sports@ualberta.ca.
Movies may be shown during lunch breaks. Alternative spaces are available for those participants who would prefer a screen-free environment.
7. What to bring?
Essential Items to have for each camp day
- QR Code for Sign in and Sign out, Digital or Printed. This will be sent out in a separate email from sports@ualberta.ca.
- Please treat your QR code like an Official Camp ID. This helps our coaches and staff keep our camps safe and secure. If you need to have someone else pick up or drop off your child, you can share that QR code with them.
- Bag or backpack - big enough to hold all of the items listed below.
- Appropriate athletic clothing and shoes for both indoor and outdoor activities. Please take note of the weather for the day.
- Outdoor Camps - Soccer, Football, Track & Field/Run, Jump, Throw participants need to have indoor shoes.
- Water bottle(s)
- Sunscreen
- Bug spray
- Nut-free lunch and snacks for AM & PM breaks
- Emergency supplies like inhalers, EpiPens, etc. PLEASE notify our staff and coaches where these are located so they can help find the item if necessary.
- Please label everything you are bringing to camp with your child’s name.
Curling
- Ages 11 and Under must have a CSA Approved Helmet (Bike, Hockey, Snowboard, etc)
- All participants must have clean indoor shoes for the curling ice
Aquatics, Water Sports
- Please bring appropriate swimwear
- Minimum of 2 towels
- Plastic bag for wet clothing
- Additional/optional items include:
- Goggles
- Swim cap
- Water shoes
Soccer
Recommended but not necessary equipment:
- Cleats
- Soccer shin pads and socks
Football
Recommended but not necessary equipment:
- Cleats
Hockey
- Skates
- Gloves
- Helmet with cage
- Jock or Jill
- Shin pads
- Hockey socks
- Hockey pants
- Shoulder pads
- Elbow pads
- Neck guard
- Stick
8. Illness Policies
If your child becomes ill while at camp, you will be notified as soon as possible. We do not have a registered nurse on staff. We may ask you to remove your child from the program for the day.
Daily Wellness Screening: Children must not attend camp if they are sick. Children need to be screened by parents each day before attending camp. To keep everyone at camp safe and healthy, please do not send your child to camp if they are exhibiting any symptoms.
Please refer to our Terms & Conditions for our cancellation policy.
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Contacts
If you have questions or your child is going to be missing or late for camp, please use the following information to contact camp staff.
- Email: sports@ualberta.ca
- VOICEMAIL: 780-492-7171
- NORTH CAMPUS PHONE CONTACT: 780-492-2231
- If you need to contact camp administration staff or coaches during the camp day for north campus camps.
- SOUTH CAMPUS PHONE CONTACT: 780-492-1000
- If you need to contact camp administration staff or coaches during the camp day for south campus camps.
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Weather
All Green & Gold Summer Camps take place outdoors either exclusively or periodically and may be affected by weather conditions. Camp participants should be prepared to play in all weather conditions, particularly for camps that are based outdoors (Soccer, Football, Track & Field). Camps will be moved indoors at the discretion of our staff when necessary to manage the risk of extreme weather and every effort will be made to provide a fun camp experience during these instances. Drop off and pick up will take place at the stated location except in cases of extreme weather.
Location Change Process
When a location change has been deemed necessary by camp administrative staff, parents will be contacted via email with the location change and further details.
Extreme Heat Policy
High temperatures can impact outdoor based camps (track and field, soccer, flag football, flag rugby) and mitigating efforts will be enacted during periods of extreme heat to protect the health and safety of camp participants. When outdoor temperatures register between 30-39 degrees celsius according to Environment Canada (https://weather.gc.ca/city/pages/ab-50_metric_e.html), outdoor camp participants will be monitored closely by camp staff. Camp activities will be modified to limit exertion levels and more frequent breaks will be provided. Camps will also be brought indoors at more frequent intervals to allow participants to cool down. When outdoor temperatures reach 40 degrees celsius and above, camp activities will be brought indoors. If adequate indoor space is not available to provide a comparable experience for participants, the camp may be cancelled and pro-rated refunds will be issued.
Air Quality Policy
Once air quality risk reaches level 7 on the Government of Canada Air Quality Health Index ( https://weather.gc.ca/airquality/pages/index_e.html), all activities will be moved indoors and programming will be adjusted accordingly. Coaches will use their discretion at levels 4-6 as to whether or not activities should be moved indoors.