Faculty of Graduate Studies and Research

Resources for Faculty and Staff

Forms Cabinet

The Forms Cabinet is a repository of forms, guidelines, and other resources for students and departments. You will need Acrobat Reader in order to fill out a PDF form. If you do not have this software, it is available free from Adobe:

Admissions

Form Name	Graduate Program Manual Reference	University Calendar Reference
Admitting a Student from Another Doctoral Program	-	-
Application for Readmission	-	View Page
Application for Visiting Graduate Student	-	-
CV (Curriculum Vitae)	-	-
Department Admission Decision	View Page	-
Incoming Graduate Exchange Permission to Participate Form	-	-
Individualized Interdisciplinary Graduate Program Proposal	-	-
Manual Registration	-	-
Name Change	-	-
Reference Letter	-	-
Shared Credential Application Form	-	-
Shared Credential Initial Approval Form
Western Dean's Agreement - see Western Canadian Deans of Graduate Studies website	-	-

Assistantships (Teaching and Research)

Form Name	Graduate Program Manual Reference	University Calendar Reference
Intellectual Property Agreement	-	-
Intellectual Property Guidelines	-	-
Memorandum of Understanding on Research Guidelines	-	-

Awards

Form Name	Graduate Program Manual Reference	University Calendar Reference
Scholarships & Awards Manual 2022-2023	-	-
Scholarships & Awards Manual 2021-2022	-	-

Awards Management

Form Name	Graduate Program Manual Reference	University Calendar Reference
Graduate Award Acceptance Form	-	-
Graduate Award Interruption Request	-	-
Killam-Notley Postdoctoral Acceptance/Decline Form	-	-
Killam-Notley Postdoctoral Renewal Report	-	-
Tri-Agency Doctoral/Postdoctoral Awards Progress Report	-	-

Department/Faculty Resources

Nomination Forms

Form Name	Graduate Program Manual Reference	University Calendar Reference
Graduate Student Teaching Award Form
University of Alberta Graduate Recruitment Scholarship Nomination Form
Killam-Notley Postdoctoral Department Nomination Form	-	-
Killam-Notley Postdoctoral Supervisor Biographical Sketch Form	-	-
Banting Postdoctoral Fellowship Faculty Nomination Form	-	-

Other Resources

Form Name	Graduate Program Manual Reference	University Calendar Reference
FGSR Vanier Preliminary Nominee Ranking Form	-	-
FGSR Referee's Assessment Form (for Vanier Preliminary Competition ONLY)	-	-
Graduate Student Tuition Remission	-	-
Killam-Notley Postdoctoral Research Allowance Guidelines	-	-
Letter of Reference to Support Application for Graduate Awards Form	-	-

Award Application Forms

Form Name	Graduate Program Manual Reference	University Calendar Reference
Alberta Graduate Excellence Scholarship Student Declaration Form	-	-
Alberta Innovates Graduate Student Scholarship Application Form	-	-
Alberta Innovates Postdoctoral Recruitment Fellowship Application Form	-	-
Alberta Innovates Postdoctoral Fellowship in Health Innovation & Enhancement Application Form
Andrew Stewart Memorial Graduate Prize	-	-
Banting Postdoctoral Fellowship Application Form
Graduate Student Engagement Scholarship Application Form	-	-
Graduate Travel Awards Application	-	-
Inter-Departmental Awards Application Form	-	-
Izaak Walton Killam Application Form	-	-
Killam-Notley Postdoctoral Application Form	-	-
Open Competition Application Form	-	-
University of Alberta Centenary Graduate Award	-	-
Vanier CGS Preliminary Assessment Form	-	-

Records

Registration

Form Name		Graduate Program Manual Reference	University Calendar Reference
Doctoral Program Three-Year Progress Requirements Extension		-	-
Note: Use this form when a student requires additional time to complete requirement(s) related to their Doctoral program only. This should not be used for Program Extension requests.
Application for Leave of Absence (Regular)		-	-
Application for Leave of Absence (Maternity and/or Parental Exceptional and Professional Leaves)		-	-
Course Audit		-	-
Courses to be Added/Deleted		-	-
Course Extra to Degree		-	-
Deferred Final Examination		-	-
Part Time Registration Status for Thesis Based Programs		-	-
Program Extension		View Page	View Page
Note: Use this form when a Master's or Doctoral student requires additional time to complete their program.
Recommendation for Change of Category or Academic Probation		-	View Page
Shared Credential Participation Form [Outgoing UAlberta Student]		View Page	-
Transfer Credit		-	View Page
Transfer of Department		View Page	-
Withdrawal Form		-	-

Supervisory Committees

Form Name	Graduate Program Manual Reference	University Calendar Reference
Appointment of Supervisor(s) and Supervisory Committee	-	View Page
UofA/UofC Agreement for the Provision of Graduate Student Supervisory Committee Member	-	-

Examining Committee

Form Name	Graduate Program Manual Reference	University Calendar Reference
Report of Completion of Candidacy Examination	-	View Page
Approve External Examiner for Final Doctoral Oral Exam	-
Notice Of Examining Committee & Examination Date (Doctoral Final Oral Exam)	-
Notice Of Examining Committee & Examination Date (Masters Final)	-
Notice Of Examining Committee & Examination Date (Candidacy Exam)	-

Degree/Certificate Completion

Form Name	Graduate Program Manual Reference	University Calendar Reference
Report of Completion of Course-Based Master's Degree	-	View Page
Report of Completion for Graduate Embedded Certificate	-	View Page
Report of Completion for Graduate Certificate/Graduate Diploma	View Page	View Page
Restrict Thesis Access	-	View Page
Thesis Approval/Program Completion	-	View Page
University of Alberta Thesis/Dissertation Non-Exclusive License	-	-

Professional Development

Professional Development

Form Name	Graduate Program Manual Reference	University Calendar Reference
Individual Development Plan and Professional Development Requirement Form	-	-

Departments

Department Signing Authority & FGSR Council Representation

Form Name	Graduate Program Manual Reference	University Calendar Reference
Departmental and Faculty Signing Authority Changes	-	-
FGSR Council Representative	-	-

Student Groups

Form Name	Graduate Program Manual Reference	University Calendar Reference
FGSR Dean's Support Fund for Student-led Conferences (Application Details)	-	-