List of All GLJEs

List of all General Ledger Journal Entries (GLJE) by Mask

The following is an alphabetical list of all GLJE masks (the first characters of the journal Id), the purpose of the transaction and contact information if you have any questions about a specific GLJE.

Please note: The use of “x” at the end of a mask (e.g. APx) denotes that the Accounts Payable (AP) module may generate more than one mask (e.g. APP, APV) to identify specific transactions within the module.  However, for user purposes (and this list) the only distinction of note is that these transactions are from the AP module.

Mask

Processing Unit

Purpose

Contact

ACR

FS Financial Services

GLJE Request for accrual of services or products.

fs.requests@ualberta.ca

 

AMx

FS Financial Services

Capital assets.

 fs.requests@ualberta.ca

APx

SMS Supply Management Services

Accounts payable (AP) payment of goods and services.

customerservice@sms.ualberta.ca

ARx

FS Financial Services

Accounts receivable (AR).

fsar@ualberta.ca

ASF

FO Ancillary Services

 

Rentals, common area, consulting, allocation of expense recoveries & revenue, asset/liability transactions, transfer to/from reserves.

charity.hellquist@ualberta.ca

BEN

 

FS Financial Services

Employee future benefit liabilities.

fs.requests@ualberta.ca

BIL

FS Financial Services

External billings to customers.

revenue.procedure@ualberta.ca

BNK

FS Financial Services

Point of sale fees, credit card merchant fees other banking related fees.

fsbanking@ualberta.ca

 

CAS

FS Financial Services

Capital project funding transfers, mortgage funding, amortization, in-kind donations, gain/loss on disposals.

fs.requests@ualberta.ca

CAx

RSO Research Services Office

Revenue for sponsored research projects.

rsoinfo@ualberta.ca

CFS

SMS Supply Management Services

Self-assessment and remittance of Workers Compensation Board (WCB) fees for all payments made to Contractors without an active WCB account.

customerservice@sms.ualberta.ca

CLS

RSO Research Services Office

Close research projects and other adjustments that cannot be processed in the PS Contracts module.

lorena.li@ualberta.ca

 

CRC

PROV Office of the Provost

To move a portion of the Canada Research Chairs (CRC) salary expense.To claw back (where applicable) grant funds where base budget was provided.

edith.finczak@ualberta.ca

CSH

FS Financial Services

Cashier department deposits.

fs.cashier@ualberta.ca

DON

Office of Advancement

Donations and bequests received.

recsec@ualberta.ca

DST

SMS Supply Management Services

Metered mail charges for off campus mail.

phil.webb@ualberta.ca

END

FS Financial Services

Endowment spending allocation, capitalize 1st year spending allocation (per Spending Policy), endowment fair value.

fs.requests@ualberta.ca

EXx

SMS Supply Management Services

Travel and expense claims.

customerservice@sms.ualberta.ca

FEE

FS Financial Services

Student tuition and fees that cannot be processed in PS Campus Solutions (CS).

cristine.gibson@ualberta.ca

FSK

FS Financial Services

GLJE Request for specific transactions.

fs.requests@ualberta.ca

 

GAS

FS Financial Services

Reclassifications between chart of accounts, GST self-assessment.

fs.requests@ualberta.ca

HRS

HRS Human Resource Services

Salary and benefit accounting entries that cannot be processed in PS HCM such as payroll deductions, over payment recoveries and transfers for TEEF and TABS.

pat.wood@ualberta.ca

ICR

RSO Research Services Office

Indirect cost recovery on research projects, including those that cannot be processed in the PS Grants module.

lorena.li@ualberta.ca

INT

FS Financial Services

Interest allocations as per university policies.

pam.connors@ualberta.ca

INV

FS Financial Services

Investment income.

fs.requests@ualberta.ca

JOB

FO Physical Plant

 

Charges for repairs and maintenance, contract services, etc. on campus.

charity.hellquist@ualberta.ca

KSR

KSR Athletics and Recreation

Facility rentals and program fees.

brian.esslinger@ualberta.ca

LTD

FS Financial Services

Debt repayments (principal and interest).

richard.allin@ualberta.ca

PYx

HRS Human Resource Services

Salary and benefits, salary and benefit adjustments.

 

General.Inquiries@ualberta.ca

RCL

 

RSO Research Services Office

 

Research project revenue corrections relating to incorrect coding of sponsor Id that cannot be corrected in PS Grants module. These transactions have net $0 impact to the research project.

lorena.li@ualberta.ca

 

RMS

RMS Risk Management Services

Distribution of insurance proceeds for repairs or replacement costs and recovery of insurance deductibles.

amy.stafford@ualberta.ca

RPB

Resource Planning

Allocation of base/temp/carryforward budget amounts (43xxxx).

jason.chu@ualberta.ca

 

RSK

 

RSO Research Services Office

GLJE Request for specific research transactions.

researchjv@ualberta.ca

RSO

RSO Research Services Office

Research project transactions that cannot be processed in the PS Contracts module and over expenditure chargebacks.

lorena.li@ualberta.ca

 

SALE
or SAL

Internal sales

Sales/purchases of services and products between University of Alberta units.

See table below

See table below

SAO

RO Student Awards Office

Process top up allocations of scholarship, awards, medal and prizes for undergraduate students.

kdphilli@ualberta.ca

SAS

RO Office of the Registrar

Tuition and fee revenue.

cristine.gibson@ualberta.ca

 

SRT

RO Office of the Registrar

Special Sessions transfer of funds to offset costs incurred in faculties.

ruma@ualberta.ca

SSF

FO Shared Services Facilities

 

Insurance premiums, parking charges, repairs and maintenance parking facilities, departmental admin fee and safety allocations.

charity.hellquist@ualberta.ca

UT2

FO Utilities

 

Process adjustment to cost of goods sold (COGS) relating to Off-Campus Utilities (e.g. power, gas electrical and Steam Turbine Generator gas to power utility).

debbie.thierman@ualberta.ca

VPA

PROV Office of the Provost

Allocate funds for International fee differential and revenue from Coursera.

theresa.curry@ualberta.ca

 


Internal Sales

Sales/purchases of services and products between University of Alberta units

Journal ID is comprised of: SALE or SAL plus a unit ID plus a number.

Example: SALEAFD052

If you need to contact the processing unit, you would look up the unit ID in the list below – in this example “AFD

Unit ID

Selling Unit

Purpose

Contact

ADC

VP University Relations

Advertising, printing costs.

fatima.jaffer@ualberta.ca

ADI

MED AB Diabetes Research Inst

Supplies, sample analysis, shared facilities and equipment fees, lab support services.

barnett1@ualberta.ca

ADV

VP Advancement

Ticket sales, ad sales, frames sales.

sharon.chan@ualberta.ca

AFD

ALES Agri-Food Discovery Place

Small animal and products, supplies, shared usage of facilities and equipment.

dtopinka@ualberta.ca

AFM

ALES Finance

Various products and services, printing costs, AFNS Stores.

mcorriga@ualberta.ca

ART

ART Dean of Arts

Arts Resource Centre, Timms Centre, Art Store, Arts units.

wilanows@ualberta.ca

ATH

KSR Athletics and Recreation

Medical supplies, training services, fitness testing.

marinal@ualberta.ca

AUG

AUG Administration General

Rentals, leases.

 

karen.bossmann@ualberta.ca

 

BCH

MED Biochemistry

Biochemistry Stores, DNA Synthesis Fees, NANUC Facility Fees.

christina.pelletier@ualberta.ca

BKS

LS Bookstore

Bookstore (books, merchandise).

tannie.wong@ualberta.ca

BSC

SCI Biological Sciences

BIOSCI stores, MBSU facility, BIOTRON, fabrication/ instrumentation workshops, printing, photocopying.

dean.wilson@ualberta.ca

BUS

BUS Alumni and Events

Business store, room rental, printing, photocopy, telephone charges.

laurie.anhorn@ualberta.ca

CHE

SC Chemistry

Chemistry Shops, Labs and Stores supplies and services.

esther.moibi@ualberta.ca

CME

ENG Chemical and Materials Eng

Sample analysis, lab services, IT services, shared facility and equipment usage.

cmefin@ualberta.ca

DEN

MED Dentistry

Dental lab supplies, services and analysis; Dentistry store; office supplies.

suzanne.roy@ualberta.ca

DOM

MED Dept of Medicine

Lab supplies, biological specimens, sample analysis, office supplies, services.

margo.desmarais@ualberta.ca

EAS

SCI Earth and Atmospheric Sciences

Sample analysis services, photocopy, office supplies.

Lisa.krezanowski@ualberta.ca

ECE

ENG Electrical and Computer Eng

NANO FAB lab usage, machine shop services, lab supplies, license fees, computing support and IT services, ECE store sales, printing, photocopy.

ecefin@ualberta.ca

EDU

EDU Education Tech Services

Education technology services, rentals.

chantelle.demartin@ualberta.ca

EXT

EXTN Faculty of Extension

ELS instruction services, photocopy, rentals.

olea.anderson@ualberta.ca

 

FDC

AUG Conference Services

Food and catering services, accommodations, meeting rooms.

karen.bossmann@ualberta.ca

FOM

MED Dean Administration

Lab supplies, services, analysis, biological specimens, shared facilities and equipment, office supplies.

jbernard@ualberta.ca

FWS

MED FOMD Cores & Workshop

Billings for the FoMD Cores and Faculty workshop.

wmagee@ualberta.ca

HRS

HRS Human Resource Services

HRS programs such as staff learning and development opportunities and Interim Staffing Solutions.

carmen.grant@ualberta.ca

HSC

HSC Health Sciences Council

Services provided by Health Sciences Education Research Commons (HSERC), administration of the Edmonton Clinic Health Academy (ECHA), photocopy, supplies, materials.

szafar@ualberta.ca

IST

IST Client Services

IST services and products.

jennifer.dollman@ualberta.ca

LAS

MED Health Sciences Lab Animal Services

Various products and services provided by Health Sciences Lab Animal Service (HSLAS).

dana.mcharg@ualberta.ca

LIB

LS Library Financial Systems and Analysis

Used books.

tannie.wong@ualberta.ca

LSV

LS Learning Services

Staff training and development, and copyright permissions for course packs.

tannie.wong@ualberta.ca

MEC

ENG Mechanical Shop Billing

Shop supplies, lab supplies, computing support services.

mecfin@ualberta.ca

MIT

MED MEDIT

IT support, supplies including hardware and software.

jbernard@ualberta.ca

MMI

MED Medical Microbiology and Immunology

Multi-level services provided to researchers including cell imaging services and data analysis.

michelle.zadunayski@ualberta.ca

NSC

NU Nursing

Registration workshops, HRDR services, library services, computer services.

vtian@ualberta.ca

ONC

MED Oncology

Multi-level services provided to researchers such as access to specialized equipment and data analysis.

sldutchi@ualberta.ca

ONE

 

FO AS ONEcardPrint

Departmental cards, access cards, meal plan commissions and rentals, print revenue, laundry revenue for H&FS, repairs and maintenance.

charity.hellquist@ualberta.ca

PDO

KSR Faculty Affairs

Merchandise, services, maintenance and repairs, facility rental. Lab Fitness testing, fees, supplies, VVC membership fees.

brian.esslinger@ualberta.ca

PHY

SCI Physics

Machine Shop charges, Transmission Electronic Microscope (TEM) session time, tech support charge, miscellaneous lab/conference/workshop charges.

amachura@ualberta.ca

PRK

 

FO AS Parking Services

Parking permits-staff, students, visitors, special events; Kiosk sales, parking coupons, fines (indents), allocation of external revenue.

emily.ellis@ualberta.ca

PSC

PHAR Pharmacy and Pharmaceutical Sciences

Nuclear Magnetic Resonance (NMR) and other sales.

skuzmak@ualberta.ca

PSS

SCI Psychology Science

Psychology Shop charges, printing supplies, office and photocopy supplies, computing supplies (hardware and software).

dbeaver@ualberta.ca

PVI

FO Vehicle Pool Division

Vehicle rental, fuel and maintenance charges.

charity.hellquist@ualberta.ca

REM

REHAB Rehabilitation Medicine

Professional services, physio treatment, public speaking workshops, lecture services, consulting services, screening appraisals.

jodi.lopetinsky@ualberta.ca

RMS

 

RMS Risk Management Services

To process internal sales for Risk Management Services, including security services, environmental service charges, liquor license applications and field research office.

celeste.talastas@ualberta.ca

RSC

KSR CCR Programming

Facility rental, supplies and services provided to various CCR units. CREF allocations/transfers, supplies and services also provided to units and/or faculties external to KSR.

sheila.pelz@ualberta.ca

SSS

SCI Animal Support Services

Services provided by Animal Support Service for disposal, care and maintenance of animals.

kanoelani.crowfoot@ualberta.ca

STC

SS Dean of Students

Fees for student support services, such as workshops, consultations, registration, and other. Medical form fees, such as driver’s license and physical exam.

jill.kappel@ualberta.ca

STR

SMS Distribution Operations

Storage rental fees.

 

dispatcher@ualberta.ca

TLS

AUG Tech and Learning Services

Technology and Learning Services (TLS), printing, photocopy, phone charges and equipment rental, electronic supplies & services, audio visual aids & services, computing site licenses, equipment <$5000.

karen.bossmann@ualberta.ca

TMS

IST Telephones

Current month rent and prior month long distance charges.

jennifer.dollman@ualberta.ca

TOS

SMS Distribution Operations

Delivery and messenger service charges.

dispatcher@ualberta.ca

UTL

FO UT Off-campus Utilities

Charges for domestic water, gas, electricity, steam and chilled water.

thomas.gryba@ualberta.ca

VEH

AUG Administration General

Vehicle rentals and leases.

karen.bossmann@ualberta.ca

WCH

MED Women and Children's Health Research Institute (WCHRI)

Multi-level multidisciplinary professional services provided to researchers, consulting services, data analysis.

jacky7@ualberta.ca

Legend of selling units:

ALES – Agricultural, Life and Environmental Sciences         SCI – Science
ART – Arts                                                                             HSC – Health Sciences Council (Provost)
AUG – Augustana                                                                  IST – Information Services and Technology (Provost)
BUS – Business                                                                     LS – Learning Services (Provost)                         
EDU – Education                                                                   SS – Student Services (Provost)               
ENG – Engineering                                                                FO – Facilities and Operations (VP-Facilities & Operations)
EXT – Extension                                                                    HRS – Human Resource Services (VP-Finance & Administration)
KSR – Kinesiology, Sport and Recreation                             RMS – Risk Management Services (VP-Finance & Administration) 
MED – Medicine and Dentistry                                              SMS – Supply Management Services (VP-Finance & Administration)
NU – Nursing                                                                         VP University Relations
PHAR - Pharmacy and Pharmaceutical Sciences                 VP Advancement
REHAB – Rehabilitation Medicine