PhD Graduate Program Requirements Checklist

Follow the guidelines below for exams and convocation.  Students must complete all steps before the graduate student convocation deadlines in order to convocate.

  1. Appointment of Supervisor
    1. Form completed by KSR Graduate Programs Office and submitted to GPS shortly after new students' program start date.
  2. Appointment of Supervisory Committee (at end of first year of program)
    1. Complete the GPS's Appointment of Supervisor(s) and Supervisory Committee form.
    2. Refer to the GPS's Examining Committees Checklist for committee membership requirements.
  3. Report of Supervisory Committee Meeting
    1. Annual supervisory committee meetings are to be held, and the meetings are to be documented using the Report of Supervisory Committee Meeting or Thesis Proposal Meeting form.
  4. Candidacy examination (by end of third year of program)
    1. Complete GPS's Notice of Examining Committee and Examination Date form (four weeks prior to oral examination) and submit to KSR Graduate Programs Office.
    2. Complete GPS's Report of Completion of Candidacy Examination form. Notify KSR Associate Dean (Graduate) if exam is a conditional pass.
    3. Following Proposal Meeting complete the Report of Supervisory Committee Meeting or Thesis Proposal Meeting form.
  5. Graduate Student Ethics and Professional development requirement
    1. Ensure you have completed INT D 710 and INT D 720. These will show on your transcript.
    2. Ensure GPS's Individual Development Plan & Professional Development Completion Form is on file with the KSR Graduate Programs Office (mandatory for students admitted September 2016 and onwards).
  6. Final Doctoral Oral Examination (by the end of year six)
    1. At least three months prior to the expected final examination, complete GPS's Approve External Reader or Examiner for Final Doctoral Oral Exam form.
    2. At least five weeks prior to the intended date of the final oral examination, complete the Preliminary Approval of PhD Thesis for Examination form.
    3. At least four weeks prior to the intended date of the final examination, complete GPS's Notice of Examining Committee & Examination Date form.
    4. At least three weeks prior to the final examination, the KSR Graduate Programs Coordinator sends the Notice of Examining Committee & Examination Date form to GPS.
    5. Bring GPS's Thesis Approval/Program Completion form to the final oral and secure signatures (withholding supervisor's signature until required changes are completed).
  7. Thesis Requirements and Preparation
    1. Check GPS's thesis submission and registration deadlines. Students are to follow their thesis formatting guidelines and other information for finalizing a thesis. The absences of page numbers as well as an incorrect degree name are common reasons for a thesis to be rejected from the university's thesis repository, ERA. Please read GPS's Thesis Requirement and Preparation for more information. 

NOTE: The only applicable degree specialization is "Recreation and Leisure Studies" for the MA degree. KSR's areas of research are not to be listed as a specialization (e.g., Adapted Physical Activity, Behavioural Medicine, Sport Psychology, etc.)

Please refer to Resources for Supervisors for additional information.

Note: All forms should be submitted to the KSR Graduate Programs Office.