Timelines for setting up oral examinations

PhD candidacy

MSc final

PhD final

~   ~   ~   by at least 8 weeks before the exam   ~   ~   ~




  the Faculty of Science must approve and invite the External Examiner: supervisor should talk to Sarah Derr for more information

~   ~   ~   by at least 4 weeks before the exam   ~   ~   ~




  supervisory committee members sign the Preliminary Acceptance of Thesis form (PDF, 12.8k) and give the signed form to Sarah Derr; student then sends/gives the thesis can to the arm's-length examiners

student gives each examiner a copy of the thesis, the version that will be defended
student gives each examiner a copy of the thesis, the version that will be defended

Supervisor gives exam information to Sarah Derr:

  • date and time of the exam
  • names of examiners
  • name of exam committee chair
  • Sarah will write up the exam committee form and send it to the Faculty office for approval

    Supervisor gives exam information to Sarah Derr:

  • date and time of the exam
  • names of examiners
  • name of exam committee chair
  • Sarah will write up the exam committee form and send it to the Faculty office for approval

    Supervisor gives exam information to Sarah Derr:

  • date and time of the exam
  • names of examiners
  • whether the External Examiner will be a Reader or will attend the exam in person or by teleconference
  • name of exam committee chair
  • Sarah will write up the exam committee form and send it to the Faculty office for approval

    ~   ~   ~   by at least 1 week before the exam   ~   ~   ~

    Student prepares a 10-20 page document (talk to one's supervisor about this) addressing one's proposed research area and project. Student gives a copy of the document to each examiner no less than one week before the exam Student emails the thesis/seminar title and abstract to Sarah, to be posted online in the department's Events calendar Student emails the thesis/seminar title and abstract to Sarah, to be posted online in the department's Events calendar