Timelines for setting up oral examinations

Timelines for PhD candidacy, MSc final, and PhD final exams

PhD candidacy

MSc final

PhD final

~ ~ ~ by at least 8 weeks before the exam ~ ~ ~



the Faculty of Science must approve and invite the External Examiner: supervisor should talk to Kailey Robertson for more information

~ ~ ~ by at least 4 weeks before the exam ~ ~ ~



supervisory committee members sign the Preliminary Acceptance of Thesis form (PDF, 12.8k) and give the signed form to Kailey Robertson; student then sends/gives the thesis can to the arm's-length examiners
student gives each examiner a copy of the thesis, the version that will be defended student gives each examiner a copy of the thesis, the version that will be defended

Supervisor gives exam information to Kailey Robertson:

  • date and time of the exam
  • names of examiners
  • name of exam committee chair

Kailey will write up the exam committee form and send it to the Faculty office for approval

Supervisor gives exam information to Kailey Robertson:

  • date and time of the exam
  • names of examiners
  • name of exam committee chair

Kailey will write up the exam committee form and send it to the Faculty office for approval

Supervisor gives exam information to Kailey Robertson:

  • date and time of the exam
  • names of examiners
  • whether the External Examiner will be a Reader or will attend the exam in person or by teleconference
  • name of exam committee chair

Kailey will write up the exam committee form and send it to the Faculty office for approval

~ ~ ~ by at least 1 week before the exam ~ ~ ~

Student prepares a 10-20 page document (talk to one's supervisor about this) addressing one's proposed research area and project. Student gives a copy of the document to each examiner no less than one week before the exam Student emails the thesis/seminar title and abstract to Kailey, to be posted online in the department's Events calendar Student emails the thesis/seminar title and abstract to Kailey, to be posted online in the department's Events calendar