Proximity ONEcards

We get a lot of questions about Proximity ONEcards at our office. So here's everything you didn't know you needed to know about Proximity ONEcards!

What's a proximity ONEcard?

Traditional ONEcards hold all of your account information on the magnetic stripe on the back. However, over the past few years we have also started issuing proximity ONEcards to select groups on campus for door access.

Why use proximity ONEcards?

The University is upgrading the access control system (ACS) to a centrally managed system that will use only proximity readers for doors. New University buildings that require card access, like ECHA and CCIS, have had the new system installed during construction. A number of other buildings including Lister Centre and International House are also using proximity door access. There is also a plan to replace card access systems on existing buildings over a number of years. Rather than issuing generic cards or keys, we have implemented proximity technology into the official campus ID card (ONEcard) for increased security and convenience.

If you require after-hours or secure-area access in a building that has proximity door readers, you will require a proximity ONEcard in order to have your information entered into the access control system.

How do I get ONE?

Beginning August 1, 2017, all new ONEcards will be proximity cards. Cards issued prior to August 1, 2017 may be either proximity cards or traditional magnetic stripe only cards. If you need to upgrade an older version of your ONEcard, there is a $15 fee for a re-issue. If your department is paying for the new card, there is a form that can be completed on our website.

How do I know if I have a proximity ONEcard or not?

Proximity ONEcards and traditional Magnetic Stripe ONEcards look almost identical, but proximity cards have one visual signifier that is not on the traditional card. There is a logo and number printed underneath the magnetic stripe on a prox card. If you have this number, you have a prox card!

OK, I have one, now what?

While anyone who is eligible for a ONEcard may upgrade to a proximity card, having the card does not automatically grant access to a secure area. Access is provided by a select group of Faculty Access Control Administrators (FACA) as well as the Central System Administrator in Facilities and Operations. Your ONEcard account (including your ID information, photo, any funds deposited and access to certain University services) and your proximity ONEcard are integrated in the ONEcard database at the time of card issuance, however, the Access Control System and the ONEcard database are not directly linked. The ONEcard Office shares information with administrators by request, but they may also ask you for your card info directly. This also means that you will have to contact your FACA if you lose your ONEcard so they can remove the access.

Pay With ONEprox!

All Aramark food vending locations on campus are equipped with Point of Sale Terminals that accept ONEcard Cash payments via proximity reader. Look for the little black box with the red light and pay by holding your ONEcard close to the reader (until it beeps). How does the cashier know the card belongs to you without looking at it? Your ONEcard photo pops up on their screen!
Paying with ONEcard is faster than debit, credit or cash and you don't have to deal with change or transaction fees!

What else should I know?

Since Proximity ONEcards communicate with devices via a radio frequency, if you have more than one proximity device you may experience communication issues. Keep this in mind if you also carry a non-ONEcard proximity card for access to your office or home. The cards will not damage each other, but you will need to keep them separate in order to use them properly.

Please do not punch a hole through your Proximity ONEcard. You run the risk of damaging the antenna coil that's inside. There is a $15 fee to replace a damaged Proximity ONEcard.

Still have questions? Contact us!