Vice President Facilities & Operations

Rental Policies and Driver Regulations

  • Crossing the Border

    If drivers will be crossing the Canada/US border with a university vehicle, Customs and Border Protection (CBP) might ask for documentation that the driver of a vehicle is either the lawful owner or authorized driver of that vehicle. CBP can turn the driver back if they fail to provide such documentation.

    There is a $25 admin fee for this service.

  • Driver Log Books

    Certain UAlberta vehicles require drivers to complete a daily log book (according to Transport Canada’s regulations):

    • Vehicles that weigh more than 4,500 kilograms
    • Vans and buses designed to carry ten or more people (including the driver)

    However, there are some exceptions:

    • Vehicles rented from an outside vehicle rental company for 30 days or less
    • Rentals that meet each of the following conditions:
      • The entire trip (there and back) is less than 160 km
      • The driver returns to his or her departure location within 13 hours
      • The driver maintains daily records of his or her start and end times (work times) including days off
      • The driver is not under a permit or other restriction from Transport Canada (or another commercial vehicle regulation)
  • Passengers in UAlberta Vehicles

    Vehicles rented through UAlberta for university business must only be used for this purpose. Passengers working on other business are not permitted to ride in the vehicle.

  • Personal Vehicles

    You may use your personal vehicle (or a vehicle you’ve personally rented) for university business if:

    UAlberta does not reimburse personal auto insurance costs or vehicle registration costs for personal vehicles (even if they are being used for university business). UAlberta also does not respond to claims against any personal auto insurance policy.

  • Vehicle Inspections

    According to Transport Canada's regulations, vehicles that weigh more than 4,500 kilograms (such as 3/4-ton pick-up trucks with heavy cargo, most one-ton trucks and trucks rated three-ton or more) require daily driver inspections.

  • Your Reponsibility

    When you are driving a UAlberta vehicle, you represent the university. It is your responsibility to demonstrate professionalism when operating the vehicle and to obey all traffic laws.