Accommodations Based on Non-medical Protected Grounds

Students who wish to request accommodations based on non-medical protected grounds must complete the Application for Accommodations Based on Non-medical Protected Grounds. We recommend that students review the Application for Accommodations Based on Non-medical Protected Grounds process carefully in advance in order to prepare for and complete the application process successfully.

 If you have questions or require assistance, please email arrec@ualberta.ca.

STEP 1: Complete and collect your supporting documentation

In preparation, review the criteria for required documentation for non-medical accommodation applications. 

For Applications for Accommodations Based on Non-medical Protected Grounds, you need to complete and/or collect two types of documentation:

  • Complete the Non-medical Accommodation Application PDF. 
    • Download the Non-medical Accommodation Application fillable PDF.
    • Follow the instructions on page 1 of the Non-medical Accommodation Application PDF to complete this document. 
    • PLEASE NOTE: You must complete part 2 (the Statutory Declaration) in person with a Commissioner of Oaths/Notary Public. You can obtain Commissioner of Oath services at the University's Student Service Centre (in the Administration Building on North Campus) or with any other Commissioner of Oaths/Notary Public in your community. 
  • Collect your supporting documentation. 

PLEASE NOTE:

  • If required, convert your documents to PDFs before you complete the application form. Title your PDFs in the following format: last name_first initial_yyyymmdd (e.g., Smith_J_20220125); and, use the date on which the documentation was completed (as listed on the documentation) in the file name.
  • Remember to retain copies of your original supporting documentation for your records.
STEP 2: Complete Your Application for Accommodations Based on Non-medical Protected Grounds

To complete your Application for Accommodations Based on Non-medical Protected Grounds,

  • locate your University of Alberta Campus Computing ID (CCID) and Student Number.
  • locate the PDF versions of your supporting documentation.
  • log into your University of Alberta email before selecting the application hyperlink below.
  • plan to spend about 5-10 minutes completing the form.
  • provide comprehensive, detailed responses in order that we can fully understand your circumstances and better assist you.

Access the Application for Accommodations Based on Non-medical Protected Grounds.

PLEASE NOTE: You are not approved for accommodations until you receive email notification of accommodation approval via your University of Alberta email account.

STEP 3: Check your University of Alberta email frequently for communication from our office
Within one week of submitting your form, we will contact you regarding any questions about the information you submitted and, if required, to book an appointment with an advisor.
STEP 4: Book your appointment with an advisor (if required)
If required, book your appointment with your advisor.
STEP 5: Attend appointment with an advisor (if required)

At this meeting, the advisor will

  • discuss your accommodation needs.
  • provide information about accommodation services.
  • review your responsibilities.
  • discuss how to access online tools and resources for students.
  • discuss when you should contact an advisor for assistance.
  • review online accommodation tools and information. 
  • answer any questions you have about accommodations.
STEP 6: Complete any follow-up appointments with service providers

If your approved accommodations include adaptive technologies, alternate formats, CART/real-time transcribing, sign language interpretation, or other specialist services, you must book appointments to meet with service providers in order to finalize accommodation details, complete training, and/or arrange other accommodation details.

Email doshelp@ualberta.ca to book your appointment.

STEP 7: Activate your accommodations at the beginning of each term or course block

At the beginning of each academic term or course block, you must activate your accommodations in the Online Student Portal, generate Letters of Accommodation for your instructors, schedule exam accommodations, and request other accommodation-related services. 

PLEASE NOTE: If you enroll in additional courses or change course sections after activating your accommodations, you must also activate your accommodations for each new course or course section added to your schedule.
STEP 8: Contact your advisor

Contact your assigned advisor 

  • as soon as you have questions or encounter problems.
  • if the impacts of your non-medical restrictions change.
in advance of significant changes to your academic activities that will impact your accommodations, including experiential learning placements (e.g., co-op placements, internships, education or clinical practica, field placements, community service-learning placements).