Instructor Remote Delivery Accommodations - Summer 2020

Updated May 7, 2020

As the University moves to remote delivery to support physical distancing benefits with regard to the spread of COVID-19, the Academic Success centre is working with instructors to set up students' accommodations. Accommodations will be managed either by our office or the course instructor. In other cases, accommodations may no longer be necessary as a result of remote delivery. You can review the Remote Delivery Exam Accommodations page for details here: https://www.ualberta.ca/current-students/accessibility-resources/exam/remote-exam-document.pdf

PLEASE NOTE: No exams will be conducted in person on U of A campuses; all exams will be remote/online via eClass or other online exam systems.

Please review the information below for details about the accommodation process, responsibilities for instructors and students, and important deadlines. If you have questions or require assistance, please contact our office at arrec@ualberta.ca as soon as possible. Thank you for supporting your students’ learning.

Accommodations Process for Course Participation & Term Work
  • At the start of the term, students activate their accommodations and generate Letters of Accommodation for instructors that list the accommodations students require in their courses. To view Letters of Accommodations for your students,
    • go to the Instructor Services portal
    • Select the Accommodation Letter tab. Then, select the Accommodation Letter option for the course.
    • Review and confirm receipt of each letter. Download the letters if you want copies for your records.
  • Contact your students with accommodations early to discuss how you will manage accommodations in your course.
  • Students may contact you to discuss assignments and other assessments. If students require accommodations for their exams and assignments, they will email you to discuss modifications that align with their accommodations. Depending on the functional impacts of students’ conditions in remote learning environments, some students may require specific accommodations in order to remove barriers to their participation.
  • Our office will work with students and instructors throughout the term to coordinate approved accommodations (e.g., alternate formats, adaptive technologies, accommodation strategies and services) and determine accommodation solutions. 
    • Please note that, while coordinating accommodation details to align with course environments and assessments is expected, instructors cannot change existing accommodations or approve new accommodations for students. If you have questions about how specific accommodations might work in your course, our staff can assist in identifying options and solutions.
  • If you require assistance with your students’ accommodations, please contact arrec@ualberta.ca as soon as possible.
Accommodations Process for Exams
  • Students must book accommodated exams by July 12, 2020. You will receive exam booking notifications by email. PLEASE NOTE: exams scheduled between July 6-14, exams in ‘second half’ 3-week courses, and exams for which students require complex accommodations will be manually booked by our office; and, staff will email you booking confirmations. 
  • Review the exam bookings for your course(s).To view these exam bookings,
  • Finalize the details of the exams booked for your course(s):
    • Select Confirm/edit. Then, update or confirm the exam date and time, and review the students registered for exams.
    • Enter exam details (e.g., time window, submission time, technology options, proctoring systems, permitted materials, exam contact information).
    • Upload your exam (if applicable). PLEASE NOTE: For remote exam delivery, instructors only need to upload course exams if our office needs to convert the exams to alternate formats (e.g., audio files, electronic braille, e-text accessible formats, hardcopy formats). If conversion to alternate formats is required, please upload the exam a minimum of three full business days before the exam date to allow sufficient time for exam conversion.
  • Review the additional exam time notifications emailed by our office. You will receive
    • additional exam time only (in minutes) to be entered in the online exam settings. 
    • additional exam time + breaks (in minutes) to be entered in the online exam settings.
  • Enter the additional exam times in the online exam settings for your course(s).
  • Notify your students of the exam details, including start time, log in details, remote proctoring, and exam contact information (as applicable).
Special Instructions for Remote Accommodation Delivery & Technical Support
  • Please notify your students of their online accommodated exam details (e.g., start time, log in details, remote proctoring, and exam contact information).
  • If an exam(s) has been cancelled or exam details have changed, notify us right away at arrec@ualberta.ca; include the course name/number (e.g., ENG 100) and section (e.g., B1) of the accommodated exam booking that needs to be cancelled or modified.
  • For assistance with online course design, exam settings, and technical issues,
  • PLEASE NOTE: For remote exam delivery, instructors only need to upload course exams to the Instructor Services portal if our office needs to convert the exams to alternate formats (e.g., audio files, electronic braille, e-text accessible formats, hardcopy formats). If conversion to alternate formats is required, please upload the exam a minimum of three full business days before the exam date to allow sufficient time for exam conversion.
If you have questions or require assistance, please contact our office at arrec@ualberta.ca as soon as possible.