Borrowing Equipment for Working Remotely
03 April 2020
This update was posted more than one month ago. Directions, policies, and safety measures may have changed during this time. To find the latest information, please consult the COVID-19 site or try searching the U of A website.
Posted: April 3, 4:00 p.m.
Working from home may not be easy for everyone, but in having the right tools around you can make things much easier. For those employees who are working remotely and who need to borrow university equipment to do so, arrangements to borrow items, including laptops, desktops, computer screens, office chairs, etc. can be made. Please ensure that you do the following:
- Before taking any items, speak with your supervisor first. Supervisors are required to provide approval before items can be borrowed.
- Once approved by your supervisor, record the borrowed item(s) in your unit’s inventory tracking tool. If your unit does not have its own tracking tool in place, please use the Equipment Asset Loan Form.
- When moving borrowed equipment, be sure to follow health & safety best practices. You can always visit the Environment, Health & Safety website for advice and procedures.
- Speak with your IT support team to find out how your borrowed equipment will work in your remote work space. For example, they’ll be able to let you know if you will need items such as an ethernet cable.
- Keep your computer equipment secure by following IST’s recommended and required best practices and policies for remote work.
As a reminder, items borrowed must be appropriate for use in a residential location. For examples, lab equipment that could pose a risk if moved or stored outside a lab environment should not be borrowed.