Forms

General Information about Our Forms

All service request forms are reviewed by Student Advisors and responded to via email. Service requests will only be processed once the appropriate request form and documentation (if required) are submitted to Education Student Services.

Registration Check

If you want a Student Advisor to check your registration to ensure that your course selections are accurate and you are on track with your program, submit a request for a Registration Check.

This request form is for those students who have a Program Sheet and need their registration reviewed, and their Program Sheet updated. 

Academic Requirements Check

Are you registered in a course to meet a specific requirement of your degree, and it is not fulfilling that requirement according to your Academic Requirement Report in Bear Tracks? Submit a request for an Academic Requirements Check.

This request is for those students who do not have a Program Sheet and use the Academic Requirements Report on Bear Tracks.

Change of Major/Minor

Please note that requests for a change of major and/or minor are reviewed by a committee considering the following: capacity in a particular major or minor, potential field experience capacity, and Grade Point Average. 

Committee review timelines: 
Change of Majors/Minors may take up to 15 business days to process

If you are submitting a request for permission to change your major and/or minor, make note of the following details:

* Secondary Education students are eligible for a change to major and/or minor once every 12 months. Forms will be reviewed after the add/delete deadline within the term you apply. For students approved for your change of major and/or minor it will come into effect in the term following your approval for the change.

* NEW STUDENTS: May only submit a change of major and/or minor on or AFTER October 1st of the year they were admitted, if you present a minimum of *9 credits of graded course work.

* Students who DO NOT PRESENT *9 OF GRADED COURSE WORK: may not change their major or minor until they have completed a minimum of *9 credits of graded course work.

Letter of Permission

If you want to take a course at another institution while in the Faculty of Education, you must obtain permission from Education Student Services prior to registration. Your request will be reviewed by a Student Advisor once you submit a request for a Letter of Permission.

Graduation Check

As soon as you have registered in your final degree requirements on Bear Tracks, submit a Graduation Check to confirm that you are on track to graduate. At the same time, apply for graduation on Bear Tracks. If you are not able to apply for graduation on Bear Tracks, a Student Advisor will apply on your behalf when you submit a Graduation Check. 

The deadlines for submitting a Graduation Check are as follows,

  • Fall term - January 1st (convocation ceremony in June)
  • Winter term - April 15th (convocation ceremony in June)
  • Spring term - July 1st (convocation ceremony in November)
  • Summer term - September 1st (convocation ceremony in November)
Course Overload

If you want to take more than *15 credits in the Fall or Winter terms, submit a request for a Fall/Winter Course Overload.

If you want to take more than *6 credits in the Spring or Summer terms, submit a request for a Spring/Summer Course Overload.

Credit Check

If you completed a course that fulfills a degree requirement and would like credit for the course, submit a Credit Check. Your request will be reviewed by a Student Advisor provided we have a copy of your transcript.

Pause Program

If you want to take a break from your program for a period of 12 months and reserve your spot in the program, submit a request to pause your program.

Pause Program forms can be submitted in person to Education Student Services. If you are not able to come in person, your form and documentation can be emailed to educ.info@ualberta.ca. You can print, fill out, and scan the form to attach to the email or, alternatively, you can save an electronic copy of the completed form to your computer and attach the saved copy to your email.

Deferred Final Exam

If you were not able to write your final exam as scheduled, submit a request for a deferred final exam. Excused absences are not granted automatically and will be considered on a case-by-case basis. You must provide adequate documentation to support your request. If you have any questions please email educ.info@ualberta.ca.

If you have missed a final exam due to incapacitating mental and/or physical illness, domestic affliction or other serious reasons, you may apply to Education Student Services to defer your final exam. Before applying, please make note of the following.

  • As stated above, applications are not automatically approved. Education Student Services reviews the reason for your absence to see if it falls within the guidelines for granting a deferred exam and contacts your instructor to check if there are any issues with attendance/participation or outstanding coursework. At any point in this process, your request may be denied.
  • Applications require supporting documentation related to the reason for your absence. We will not be able to process your request until the Deferred Final Exam form and supporting documentation is provided.
  • Applications are not approved in advance of your final exam. The deferred exam process is designed to address unforeseen circumstances, like incapacitating illness, that occur on the day of your exam and prevent you from being able to write.

This information applies to final exams only. If you are absent from midterm examinations, you must contact your instructor. 

Deferred Final Exam forms can be submitted in person to Education Student Services. If you are not able to come in person, your form and documentation can be emailed to educ.info@ualberta.ca. You can print, fill out, and scan the form to attach to the email or, alternatively, you can save an electronic copy of the completed form to your computer and attach the saved copy to your email.