Move Out Information

UAlberta students moving out of residence
UAlberta students moving out of residence
UAlberta students moving out of residence

SELECT THE TAB ABOVE THAT CORRESPONDS TO YOUR CONTRACT TYPE

8 OR 4 MONTH CONTRACT

If you live in:

  • Lister Residence
  • Peter Lougheed Hall
  • International House
  • Résidence Saint-Jean
  • HUB 2-bdrm or 4-bdrm
  • Aspen House or Maple House 2-bdrm or 4-bdrm

TERM CONTRACT

If you live in:

  • Graduate Residence
  • Michener Park or Newton Place
  • Nîpisîy House
  • Pinecrest House or Tamarack House
  • Linden House or Alder House 

MONTH TO MONTH

If you live in:

  • HUB Studio or 1-bdrm
  • Aspen House or Maple House 1-bdrm or house

Plan ahead! Make any necessary arrangements to ensure that your unit is cleaned, and that you and all of your belongings are out of the space before noon on your move out day.

CONTRACT END DATE

Your contract expires 24 hours after you have completed your last final exam or 12:00pm (noon) on May 1, whichever comes first.

Failure to move out by this time will result in an improper move-out penalty ($85), plus lock change ($125 per lock) and key replacement costs (see fees).

Once your keys are returned to Residence Services upon move out you are not permitted to return to your room/unit.

EXTENSIONS

Extensions will only be granted for academic reasons (field course, deferred exam, etc.). If you require a nightly extension, not to exceed May 6, 2019, you must complete and submit the Application for Extension form (available in March) and other required documents by March 29. All extensions must be approved by Residence Services. Applicants will receive approval or denial by email to their UAlberta email by April 10.

Please note that conference groups will be accommodated in Lister Centre beginning the first week of May, so if your extension request is approved, you may experience noise disruption.

For long term extensions, please review the Spring/Summer student housing information. Residents who have a confirmed space in residence for the spring housing term will be required to transfer to their spring room assignment on May 3, 2019.

SHARED UNITS

You must notify your roommate(s) of your move-out date if you are moving out separately. All occupants should work together to ensure the cleanliness of the common areas for a successful move-out.

CONTRACT END DATE

Your contract expires 24 hours after you have completed your last final exam or 12:00pm (noon) on December 22, 2019, whichever comes first.

Failure to move out by this time will result in an improper move-out penalty ($85), plus lock change ($125 per lock) and key replacement costs (see fees).

Once your keys are returned to Residence Services upon move out you are not permitted to return to your room/unit.

SHARED UNITS

You must notify your roommate(s) of your move-out date if you are moving out separately. All occupants should work together to ensure the cleanliness of the common areas for a successful move-out. 

CONTRACT END DATE

Your contract expires 24 hours after you have completed your last final exam or 12:00pm (noon) on May 1, whichever comes first.

Failure to move out by this time will result in an improper move-out penalty ($85), plus lock change ($125 per lock) and key replacement costs (see fees).

Once your keys are returned to Residence Services upon move out you are not permitted to return to your room/unit.

EXTENSIONS

Extensions will only be granted for academic reasons (field course, deferred exam, etc.). If you require a nightly extension, not to exceed May 6, 2019, you must complete and submit the Application for Extension form (available in March) and other required documents by March 29. All extensions must be approved by Residence Services. Applicants will receive approval or denial by email to their UAlberta email by April 10.

Please note that conference groups will be accommodated in Lister Centre beginning the first week of May, so if your extension request is approved, you may experience noise disruption.

For long term extensions, please review the Spring/Summer student housing information. Residents who have a confirmed space in residence for the spring housing term will be required to transfer to their spring room assignment on May 3, 2019.

SHARED UNITS

You must notify your roommate(s) of your move-out date if you are moving out separately. All occupants should work together to ensure the cleanliness of the common areas for a successful move-out. 

CONTRACT END DATE

Your contract expires no later than 12:00pm (noon) on July 31.

Failure to move out by this time will result in an improper move-out penalty ($85), plus lock change ($125 per lock) and key replacement costs (see fees).

Once your keys are returned to Residence Services upon move out you are not permitted to return to your room/unit.

POST-DATED PAYMENTS

If you set up post-dated payments by cheque, please send a request to cancel them to housing@ualberta.ca.

SHARED UNITS

You must notify your roommate(s) of your move-out date if you are moving out separately. All occupants should work together to ensure the cleanliness of the common areas for a successful move-out. 

CONTRACT END DATE

Your contract expires no later than 12:00pm (noon) on on the date indicated on your Notice to Vacate form.

You must submit a Notice to Vacate form no later than the first day of the month to be effective the last day of that month. Failure to submit one full calendar month prior to your vacate date will result in an insufficient notice charge of one month's rent. The completed form can be dropped off at any Residence Services Office or emailed to housing@ualberta.ca.

Move out must occur no later than 12:00pm (noon) on your vacate date. Failure to move out by this time will result in an improper move-out penalty ($85), plus lock change ($125 per lock) and key replacement costs (see fees). Once your keys are returned to Residence Services upon move out you are not permitted to return to your room/unit.

POST-DATED PAYMENTS

If you set up post-dated payments by cheque, please send a request to cancel them to housing@ualberta.ca.

SHARED UNITS

You must notify your roommate(s) of your move-out date if you are moving out separately. All occupants should work together to ensure the cleanliness of the common areas for a successful move-out. 

Eco move out - Summer 2020

As you begin preparations to move out of residence, please be informed that the formal Eco Move Out for Summer 2020 has been cancelled because of our need to keep students and staff on campus and in residences safe during the COVID-19 pandemic.

That does not mean you cannot move out sustainably. Residence Services Eco Move Out community partners are open and willing to accept your donations.

What you can donate and recycle

Our community partners make sure anything you drop off is properly recycled, or given a new life as a donation.

  • Non-perishable food and toiletries
    Unopened & non-expired: canned foods, pasta, peanut butter, etc.
    Full or partially used: shampoo and conditioner, soaps, moisturizers and lotions, etc.
    Donate to Campus Food Bank, Youth Empowerment & Support Services, and the Mustard Seed
     
  • Electronics waste
    Broken and unusable: computers, laptops, televisions, keyboards, printers, mobile phones, batteries, etc.
    Donate to Shanked Computer Recycling
     
  • Clothing, furniture & household items (no glass)
    Clean & functional: kitchenware, small appliances and electronics, clothing, shoes, games, home decorations, furniture, etc.
    Donate to Goodwill Industries of Alberta and Habitat for Humanity’s ReStore

Community partners

  • Goodwill – Edmonton Whyte Avenue Goodwill Thrift Store & Donation Centre
    10110 82 Avenue Northwest, Unit 205, Edmonton, Alberta T6E 1Z4
    780-437-7156
  • Habitat for Humanity’s ReStore - Edmonton East ReStore
    6909 76 Avenue NW, Edmonton, AB T6B 0A9
    780-462-4909
  • Shanked Computer Recycling Inc.
    11602 257 Street, Acheson, Alberta T7X 6C3

Other recipients

  • Campus Food Bank
    SUB 1-81, 8900 114 Street, Edmonton, Alberta T6G 2J7
    780-492-8677
  • Mustard Seed
    10050 81 Avenue NW, Edmonton, Alberta T6E 1W8
    780-250-6840
  • Youth Empowerment & Support Services
    9310 82 Avenue NW, Edmonton, Alberta T6C 0Z6
    780-468-7070
  • Evergreen Recycling – Redemptive Developments
    12916 170 Street NW, Edmonton, Alberta T5V 0B4
    780-761-9636
Key return

Key Return/Move-Out Envelopes can be picked up at any Residence Services Office or the Student & Guest Services Desk in Lister Centre. Before you return your keys, make sure you clean your unit according to the cleaning guide for your unit type, remove all your belongings from the unit, close the windows, turn off the lights, and lock your door(s). Once your keys are returned, you will not be able to access your unit again.

When ready, deposit the following into your Move-Out Envelope:

  • Keys: entrance (if applicable), unit, bedroom, mailbox, and kitchen (for International House).
    **Remove all keys from key chains or lanyards before returning keys**
  • Temporary proximity card (if applicable)
    **Please tape or seal the envelope. Do NOT use staples**
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DO NOT deposit your ONEcard in your Move-Out Envelope! You must keep your ONEcard - it is your official UAlberta identification.

Return your Move-Out Envelope to your Residence Services Office. After-hours move-out envelopes may be deposited in the drop box outside your Residence Services office or handed in at Student & Guest Services at Lister Centre.

Cleaning

Be sure to remove all of your possessions from your unit, including the storage and common areas. Residence Services does not offer a lost and found service. We will dispose of any items left behind in rooms or common/shared spaces. If you are leaving any furniture behind in a unit with roommates, your roommates must accept responsibility for these items in writing to the East Campus Residence Services Office or you will be responsible for the cost of their removal.

In addition to cleaning your room, you must contribute to cleaning common areas. Talk to your RA, roommates and floormates about how you will each contribute to cleaning the common areas.

If you require cleaning assistance, there are many third party cleaning businesses in Edmonton. If you choose to hire a third party, the cleaning standards outlined by Residence Services must be met.

Avoid cleaning charges by following the appropriate cleaning guide for your residence:

Before you complete your move-out, be sure to remove all garbage from your room and unit shared space and place it in the containers in the designated disposal area to avoid any unnecessary charges.

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Security deposit

Your room and the common areas will be inspected for damages and cleaning once you have moved out. All cleaning and damage charges will be billed to your account and deducted from your security deposit. If the charges on your account exceed the amount of your security deposit, you must pay the outstanding balance immediately or a hold will be placed on your University account. You will not be able to access your University transcripts or register for any classes until your balance is paid in full.

Please be advised that damage and vandalism charges may have been assessed on a continuous basis throughout the year. If we are unable to identify those responsible through our investigations, charges are divided equally within a wing, floor or entire building, depending on the type and location of the damage. As such, your account may have incurred numerous small charges that have added up to a large charge over the year.

Residence Services accounts will be updated as charges are assessed so regularly check your account.

Due to the volume of residents moving out at the end of April, it may take up to six weeks to receive all Residence Services refunds for which you are eligible. Please note that your refund may be processed to the credit card used to submit your residence application.

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Meal plan (Lister Hall & Peter Lougheed Hall residents only)

Access to the Lister Dining Hall and Peter Lougheed Hall meal plan and dining locations will terminate at the end of your residence contract. There are no refunds for the meal plan. Any leftover meal plan flex funds from the academic year will be deposited into your ONEcard cash account May 1. You can view this balance on your ONEcard account.

 
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Parking
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Parking regulations must be followed while moving out. Do not park on the grass or in other NO PARKING areas.

If you park your vehicle in a designated parking space, you must purchase a permit from the dispensers.

If you stop your vehicle in an emergency access lane, the driver must remain in the vehicle, in the event that emergency response professionals require access, or you risk being ticketed and/or towed.

Please be courteous and move your vehicle as soon as it is loaded to allow others to load their vehicles.

For more information about parking, contact Parking Services at www.parking.ualberta.ca.

Mail and monthly services

Residence Services is unable to forward mail that arrives after move out. All mail that arrives after you move out will be returned to the sender.

You must contact your bank, phone company, etc. to change your address before move-out.

You may visit Canada Post for information about redirecting mail, but please note that Canada Post will not forward or redirect mail from a dormitory or shared delivery address (Lister Residence).

For residence-related correspondence, remember to update the forwarding address on your Residence Account.

You must personally notify any outside internet, cable or telephone providers of service cancellation, and return any equipment provided to you by Shaw or Telus. Leaving equipment in your unit will result in charges.

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Tenant references

If you are planning to move off campus, your prospective landlord may ask permission to do a tenant reference check before offering you accommodation, which includes account and behavioural information.

Due to the Freedom of Information and Protection of Privacy Act, Residence Services cannot release any information about any of our residents, past or present, without written permission from the resident.

To release your information, we require completion of the Residence Services Tenant Reference form, available online at bit.ly/ResAccount.

Please note, once a resident has given us permission to release their information, Residence Services will only release information over the phone to your prospective landlord as the volume of these requests does not allow time for us to complete questionnaires.

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