Sponsorship or Third Party Billing

Any student whose fees are paid by an institution, organization or government entity is considered a third party sponsored student.

Third Party Sponsors will be expected to adhere to university policies with respect to payment deadlines, late payment penalties, withdrawals and so forth. Individual listing or group listings of sponsorship should be forwarded to University of Alberta, Billing and Collections, Student Receivables well in advance of the tuition deposit deadlines. Students are responsible for advising the third party of any changes to the financial record after the initial billing.

If you are a sponsored student, Student Receivables can process tuition and student fee payments directly from your sponsor. It is important that you understand what steps a sponsor must take to ensure your fees are paid on your behalf. It is also important that you are aware of what happens if your sponsor changes or withdraws their support.

It is mandatory for all sponsors to submit a signed Informed Consent for Disclosure of Personal Information form in addition to individual sponsorship letters. Without the sponsorship letter, you will not be considered a sponsored student, and your tuition will not be invoiced to your sponsor.

How it works:

  1. Your sponsor must have you complete the Informed Consent for Disclosure of Personal Information form. The sponsor must send this form along with an individual sponsorship letter to Student Receivables, Billing and Collections, before the tuition deposit deadline each year.
  2. When Student Receivables, Billing and Collections receives your form, we will update your student account advising that you are a sponsored student.
  3. Once your account is updated, Student Receivables, Billing and Collections will defer (i.e., put on hold) the need for you to pay your registration deposit as well as any tuition and student fees that your sponsor has agreed to pay on your behalf.
  4. If your sponsor is only covering a portion of your tuition and student fees, you are responsible for the remaining balance and must pay it by the tuition fee payment deadline.
  5. Student Receivables, Billing and Collections will send your sponsor an invoice each term. Your sponsor has one month to pay the invoice without penalty.
  6. If your sponsor does not pay the invoice by the deadline, or if there is an outstanding balance on the portion for which you are responsible, your student file will be placed on financial hold.

If you have questions regarding your sponsorship, contact your sponsor directly.

If you have questions regarding billings and payments, please submit a request through the Student Service Portal.