Welcome to Spring Break Camp
We have compiled a list of 10 things you should know for an enjoyable week of camp.
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Pick Up and Drop Off Locations & Times
Your child’s day begins at the location and times noted below. Children will be dropped off at their camp’s QR Code sign in table. A parent/guardian must accompany the child to this table to sign them in. On the first day of camp, the sign in process can take a few minutes as we confirm registration and emergency contact information, please be patient with the process.
Pick up will occur from 4:00pm to 4:30pm. Each child must be signed out by the person indicated on their sign-in sheet, or by one authorized to do so at the time of registration with the personalized QR Code. If you would like your child to sign themselves out after camp, please print off the QR Code for your camper to present to the coach. If you indicated that your child would be able to sign themselves out at the time of registration, you will be asked to verify. Supervision will be provided until 4:45pm. After 4:30 pm coaches will begin to contact parents to confirm the pick-up details for their child if they are still at the camp.
Location: (SOUTH) Saville Community Sports Centre (SCSC) – West entrance – 11610 65 Avenue – North Gymnasiums
Time: Camp Drop off between 8:15am to 8:30am. Camp Pick up between 4:00pm to 4:15pm
CAMP MAPS: Google Map with drop off locations and the closest designated parking lots
Closest Designated Parking: Foote Field Parking Lot
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QR Codes - Personalized for Sign in and Sign out
Camp participants will begin their day at the Pick Up and Drop Off location associated with their camp location (see above). A parent or guardian must accompany camp participants to sign them in on the first day of camp. Drop off begins at 8:15am. All children need to be at the designated drop off area by 8:30am. On the first day of camp, please arrive early as there are a few administrative steps to complete.
Parents will receive a personalized QR Code for each camp participant, specific to that child and their registered camp from our sports@ualberta.ca account on each Friday before camp starts. Parents will need to show this QR Code either on their phone in the email, saved as an image on their phone, or printed.
Presenting the QR Code on your phone
Printed Paper copy (Colour or Black/White)
If you do not have the QR code you will need to provide Photo Identification for sign-in.
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Late Drop-off or Early Pick-up procedures
If you are late arriving at camp, proceed to the Drop Off location associated with the camp location (see above). If your child’s group has already departed for their first activity in a different location, camp staff will make arrangements to have your child join their group. If you cannot locate a camp staff member, proceed to the nearest Customer Service Desk. If possible, please call us at 780-492-7171 and leave a message on the voicemail or email us at sports@ualberta.ca to let us know if your child will be late or absent.
If a family does not inform a staff member of an absence by 9:00am on the day the camper is absent, the Green & Gold Summer Camps Administrative team will follow up with the family.
If you know you will be late or early on a future day of camp due to scheduling conflicts, let your camp coaches know at drop off or pick up and they can let you know where camp will be on the day you are arriving early or late.
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Parking
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Forms
Important forms needed for the summer
- REQUIRED - Informed Consent Waiver Form (required)
- REQUIRED - 2024 Camps Information Form (Emergency contacts, allergies, t-shirt size, etc)
- Visual Rights Consent Form, these will be distributed if your child's camp will have a photographer or videographer present.
- EpiPen (consent for staff to help the child if required, please email sports@ualberta.ca for a copy of this form if your child requires the use of an EpiPen) or please fill out a paper copy on the first day of camp.
FORMS MUST BE COMPLETED PRIOR TO CHILDREN PARTICIPATING IN CAMP ACTIVITIES. THESE FORMS NEED TO BE COMPLETED ONLINE. PARENTS WILL NOT BE ABLE TO COMPLETE THE FORMS (except for EpiPens Form which will be provided on Day 1) DURING DROP OFF ON THE FIRST DAY OF CAMP.
If you are unsure if your forms have been filled out, you can check your account on https://www.activityreg.ualberta.ca, and look for any outstanding forms in the forms section. You can also contact the Customer Service Centre in the Van Vliet Complex, activityreg@ualberta.ca or Green & Gold Summer Camp staff at sports@ualberta.ca to verify if your forms have been completed.
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Lunch & Snack Information
We ask that lunches and snacks are nut-free to keep our camps safe for those potential camp participants with severe food allergies. GGSC Staff cannot guarantee that the environments will be nut-free. Parents, please make sure coaches are aware of any allergies your child may have at the start of camp.
The campers are very active during the day at camp, we encourage parents to over-pack snacks and lunches at the beginning of the week and then make adjustments during the week. This helps keep campers fueled and energized for their activities during the entire day.
The facilities we use do have some vending machines and merchants, however, we ask that you do not send money for kids to purchase from the machines or places during camp. We do not have the supervision in place to deal with potential issues with lost money, broken machines, stuck product, long lines, etc. If you have any questions please email sports@ualberta.ca.
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What to bring?
Essential Items to have for each camp day
- QR Code for Sign in and Sign out, Digital or Printed. This will be sent out in a separate email from sports@ualberta.ca.
- Please treat your QR code like an Official Camp ID. This helps our coaches and staff keep our camps safe and secure. If you need to have someone else pick up or drop off your child, you can share that QR code with them.
- Bag or backpack - big enough to hold all of the items listed below.
- Appropriate athletic clothing and shoes for both indoor Turf and Gymnasium activities. Please take note of the weather for the day, there may be some movement between Foote Field Dome and Saville Community Sport Centre (5 min walk approximately).
- Water bottle
- Nut-free lunch and snacks for AM & PM breaks
- Emergency supplies like inhalers, EpiPens, etc. PLEASE notify our staff and coaches where these are located so they can help find the item if necessary.
- Please label everything you are bringing to camp with your child’s name.
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Illness Policies
If your child becomes ill while at camp, you will be notified as soon as possible. We do not have a registered nurse on staff. We may ask you to remove your child from the program for the day.
Daily Wellness Screening: Parents/guardians and children must not attend camp if they are sick, or a member of their household is sick, even if symptoms resemble a mild cold. Symptoms to look for include fever, cough, shortness of breath, sore throat, runny nose, nasal congestion, headache, and a general feeling of being unwell. Children need to be screened by parents each day before attending camp. To keep everyone at camp safe and healthy, please do not send your child to camp if they are exhibiting any symptoms.
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Contacts
If you have questions or your child is going to be missing or late for camp, please use the following information to contact camp staff.
- Email: sports@ualberta.ca
- VOICEMAIL: 780-492-7171
- SOUTH CAMPUS PHONE CONTACT: 780-492-1000
- If you are in need of contacting the camp administration or coaches during the camp day for south campus camps.
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Weather
All of our Spring Break camps take place indoors. There may be some movement between facilities on South campus, please have children dressed for appropriate weather conditions for those times of movement.