Checklist for visitors

Pre-arrival: Minimum 2-3 months before research exchange visit

Letter of Invitation

A minimum of 2 months before traveling you must contact the ATUMS Program Coordinator at the University of Alberta, Leah Veinot, at

You will be emailed a German ATUMS Student Application Form which you must complete and sign. Once the Program Coordinator has received it and it has been approved by the Canadian PIs, a letter of invitation will be written for you.

DO NOT begin making any travel or accommodation arrangements until you have received a signed letter of invitation from the ATUMS Program Coordinator.

Waiver Form

A Foreign student waiver form will be given to you once you arrive in Edmonton, at the University of Alberta.



Plan in advance. The ATUMS Program Coordinator will provide you will several websites that will help in your accommodation search. Be sure to also check with previous German students who have already taken part in a research exchange as they may also be able to provide assistance with names of contacts.


Upon arrival

The Canadian Program coordinator will arrange a meeting time with you to assist you with paperwork completion, key collection, and showing you around UofA Campus.

- lab and office keys (Chemistry: $40 cash deposit required; Physics: $60 cash deposit; Engineering: $50 cash deposit)

- UofA email account (CCID and password will be given to you upon your arrival at the University of Alberta)

- Registration at the Academic Visitor's Office (1-03 South Academic Building)

- OneCard from the OneCard office in HUB Mall (available once the Academic Visitor's Office has processed the Visitor Registration Form)

Each lab has different policies regarding safety and working alone in the lab. Your student host will offer assistance in this area and ensure that you are familiar with WHIMIS training, along with any other required training, before conducting research in your designated lab. You may be asked to add your personal information to any necessary safety forms.