Closing the Loop: Labs, Offices & Compliance

Transitions in Medicine, Session 4

Wednesday, December 9  |  12 – 1 p.m.

Location: 13-126 Clinical Sciences Building

Winding down a practice or academic role involves more than handing in your keys. This session outlines the steps for responsibly closing or transferring labs, handling hazardous materials, securing or archiving patient and research data, and decommissioning office and research space.

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Session Highlights

Key points:

By the end of this session, participants will have a better understanding of how to:

• Identify the key steps and timelines involved in closing, transferring or winding down a laboratory, office or academic practice.
• Understand requirements for safely disposing of, transferring or managing hazardous materials, chemicals, equipment and research supplies.
• Determine how to securely retain, transfer, archive or dispose of patient records, research data and other confidential information.
• Recognize privacy, records management, health and safety, and compliance responsibilities when transitioning out of a role or space.
• Navigate departmental administrative processes, including space decommissioning, equipment transfers, access changes and required notifications.
• Identify the appropriate university offices and departmental contacts for guidance and support.
• Plan ahead to avoid missed steps, compliance issues and unnecessary delays.

Ideal for:

This session would be particularly useful for:

• Faculty members planning to retire, resign, take an extended leave or transition to another academic or clinical role.
• Principal investigators and researchers who are closing, relocating or transferring a laboratory or research program.
• Clinicians winding down or transferring a clinical practice.
• Department and division administrators who support faculty transitions, laboratory closures or office decommissioning.
• Research staff, laboratory managers and coordinators involved in transferring equipment, materials, records or research activities.
• Academic and administrative leaders responsible for planning and overseeing role or space transitions.