VP Facilities and Operations reorganization

To achieve the goals of the University of Alberta for Tomorrow initiative, our new model centralizes many services and administrative activities, processes, and functions that are common to faculties and units across the university.


Facilities & Operations (F&O), like the rest of the university community, continues to make adjustments as we work to become the University of Alberta for Tomorrow (UAT), advancing the university's mission into the future. The new organizational charts illustrate how our teams will be organized and services delivered across the five departments:

  • Asset Management and Operations
  • Campus Services
  • Integrated Planning, Development and Partnerships
  • Support and Recreation Services
  • Utilities

While changes to our organizational structure have been steadily taking place since 2017, including a realignment in November 2020 to implement our SET reduction targets, this recent reorganization allows us to focus our attention on contributing to the UAT mission.

Key features

Some fairly dramatic realignments needed to occur to achieve our initial SET budget targets—at the same time we were welcoming eight new units to our portfolio including Campus and Community Recreation, U of A Botanic Gardens, Glen Sather Sports Medicine Clinic, Emergency Management, Technical Training Centre, U of A Pharmacy, U of A Bookstore, and U of A Protective Services.

Overall, the new organizational structure establishes clearer lines of authority and accountability. While certain areas of F&O are being more directly impacted, the changes to the portfolio for the university community will be minimal.

 

Organizational charts


VP Facilities and Operations portfolio

Organizational chart representing the Vice-President Facilities & Operations portfolio

  • Facilities and Operations
    • Office of the Vice-President (Facilities and Operations)
      • Executive Support
      • Communications and Marketing - services received from other portfolios
      • Finance - services received from other portfolios
      • Human Resources - services received from other portfolios
    • Support and Recreation Services
      • U of A Botanic Garden
      • Campus and Community Recreation
      • Transportation Services
      • Emergency Management
    • Integrated Planning, Development and Partnerships
      • Infrastructure Development
      • Asset Information and Analysis
      • Integration and Service Excellence
      • Strategic Infrastructure, Planning and Partnerships
    • Campus Services
      • Retail Services
      • Retail Leasing, Food and Conference Services
      • Facility, ONEcard and Parking Services
      • Residence Occupancy, Life and Education
      • Business Continuous Improvements
    • Utilities
      • Utility Business Management
      • Electrical
      • Mechanical
      • Heating Plant
      • Energy and Climate Action
    • Asset Management and Operations
      • Trades and Infrastructure Maintenance
      • Engineering and Operations
      • Facility Services
      • Grounds and Augustana
      • Protective Services

Notes:

  • Dashed lines indicate services received from other portfolios.

 

Support and Recreation Services

Organizational chart representing the Support and Recreation Services unit within the Vice-President Facilities & Operations portfolio

  • Support and Recreation Services
    • University of Alberta Botanic Gardens
      • Horticulture, Infrastructure and Maintenance
      • Guest Experience
      • Integrated Planning and Continuous Development
      • Community Outreach, Partnerships and Market Development
    • Campus and Community Recreation
      • Programming
      • Saville East, Foote Field and Fitness
      • Client Engagement
      • Saville West
    • Transportation Services
      • Vehicle Logistics
      • Transportation Maintenance and Services
    • Emergency Management

 

Integrated Planning, Development and Partnerships

Organizational chart representing the Integrated Planning, Development and Partnerships unit within the Vice-President Facilities & Operations portfolio

  • Integrated Planning, Development and Partnerships
    • University Architect
    • Infrastructure Development
      • Project Management Office
      • Space Optimization
      • Campus Planning and Design
    • Asset Information and Analysis
      • Enterprise Asset Systems
      • Infrastructure Information and Building Analytics
    • Strategic Infrastructure Planning and Partnerships
      • Real Estate
      • Integrated Infrastructure Planning
    • Integration and Service Excellence
      • Administrative Services
      • Asset Work Management

 

Campus Services

Organizational chart representing the Campus Services unit within the Vice-President Facilities & Operations portfolio

  • Campus Services
    • Retail Operations
      • UAlberta Store
      • Technology Training Centre
      • Pharmacy
      • Glen Sather Sports Medicine Clinic
    • Retail Leasing, Food and Conference Services
      • Retail Food Services
      • Residential Dining
      • Conference Services
    • Facility, ONEcard and Parking Services
      • Facility Services
      • ONEcard
      • Parking Services
    • Residence Occupancy, Life and Education
      • Occupancy
      • Residence Life and Education
      • Student and Guest Services
    • Business Continuous Improvement
      • Business Planning and Analysis
      • Business Intelligence

 

Utilities

Organizational chart representing the Utilities unit within the Vice-President Facilities & Operations portfolio

  • Utilities
    • Utility Services, Business Support
    • Utility Services, Electrical
      • Electrical Utilities
      • Electrical Utility Services Engineering
    • Utility Services, Mechanical
      • Chilled Water System
      • Mechanical Utility Services
      • Mechanical Utility Services Engineering
    • Utility Services, Heating Plant
      • Heating Plant Operations
      • Heating Plant Maintenance and Projects
    • Energy and Climate Action

 

Asset Management and Operations

Organizational chart representing the Asset Management and Operations unit within the Vice-President Facilities & Operations portfolio

  • Asset Management and Operations
    • Trades and Infrastructure Maintenance
      • Electrical Trades
      • Mechanical Trades
      • Architectural Trades
      • Operational Excellence
    • Engineering and Operations
      • Engineering
      • Building Operations
    • Facility Services
      • Facility Customer Services
    • Grounds and Augustana Facilities
      • Augustana Facilities and Operations
      • Grounds (North Campus, South Campus and CSJ)
    • Protective Services
      • Protective Services
      • Administrative Services and Intelligence
      • EPS Liaison

 

Next steps

As part of our transformation through the UAT initiative, we have committed to optimizing our campus spaces and ensuring they are being used to the maximum extent to serve our mission of teaching, research, and community engagement. This month, we will begin the process of collaborating with university stakeholders to create a more comprehensive inventory of all of our campus spaces with the aim to collect data that reflects their unique uses and utilization—from research to infrastructure tie-ins to third-party partnerships.

This comprehensive inventory represents a very important step in ensuring that spaces across all of our campuses are best aligned to efficiently support our academic and research mission as well as our growth as an institution.