Updates
Recent Posts
Update to the purchase of goods, services and travel expenses
Procurement and Contract Management is moving to a one credit card solution to minimize out-of-pocket expenses and create a sustainable reconciliation process.
Update on Provost Portfolio Restructuring
Work has been underway over the past year to reorganize the Provost portfolio in alignment with the new university operating model
Release of One University, plus updated 2022 Operating Model
President Flanagan and Interim Provost and Vice-President (Academic) Verna Yiu are pleased to release two foundational University of Alberta for Tomorrow documents.
Announcing the Appointment of an AVP of Online and Continuing Education
Jessica Butts Scott joins U of A as first AVP of Online and Continuing Education
New lab supplies and equipment contract signed with Fisher Scientific
Upon the completion of a successful competitive bid process, the University of Alberta is happy to announce the signing of a new lab supplies and equipment contract with Fisher Scientific.
Getting to know the Shared Services Innovation Team
How a new team within Shared Services is fuelling innovation and improving services.
Research Partners Announcement & Workstream Update
VPRI welcomes Lan Chan-Marples, René Déry, Terra Garneau, Angela McCormick and Craig Taylor to the Research Partners Network.
Appointment: Associate Vice-President (Research Integrity Support)
Jason Acker is appointed as the Associate Vice-President (Research Integrity Support).
U of A Faculty of Education transitions to new academic structure
Non-departmentalized structure centres student experience, fosters collaboration and connection
University of Alberta International reorganization
The University of Alberta International portfolio has been redesigned, focusing on three Centres of Expertise (Global Engagement, International Student and Visitor Services, and Global Learning), this streamlining of services will enable UAI to continue to lead and facilitate strategic international policies and engagement, as well as support colleges' and faculties' international priorities.
U of A for Tomorrow Updates: April 7, 2022
U of A for Tomorrow updates for the week of April 7, 2022
Recap of Ask SET Anything: Looking Ahead edition
On March 29, the Service Excellence Transformation (SET) team hosted a final edition of our Ask SET Anything event series to close out the SET program (which officially concluded on March 31) and focus on the future of the university's transformation.
A move to new purchasing processes on April 1, 2022
Since SET was launched, Procurement and Contract Management (PCM) has been reviewing and redesigning the expenditure strategy for goods and services across the university to find efficiencies and cost savings. On April 1, 2022, the five foundational procurement changes will be implemented. Learn more about the changes.
Tips for travel, expense claims, and PCard reconciliation
The processes for booking travel, claiming expenses, and reconciling PCards may be new to you. To support you in these areas, Shared Services would like to share the most common (and risky) travel, expense and PCard errors, the impacts to you, how to avoid them, and additional tips for clarity and expedited processing.
UAT profiles: meet Karmeni Govender
In this series, you got to know some of the people who have taken on new roles as part of the university’s operating model. In this last installment of the series, meet Karmeni Govender, Academic Department Manager, Alberta School of Business.
HR benefits, services and support available to employees
How do you complete HR and finance activities related to your employment with the U of A? Dozens of self-service actions are available to you 24/7, allowing you to problem solve immediately, and providing you with the fastest way to obtain answers and results. Learn about them and where to find answers to questions about your pay, benefits and pension, or managing life event changes such as maternity leave or retirement in this article.
U of A for Tomorrow Updates: March 31, 2022
U of A for Tomorrow updates for the week of March 31, 2022
UAT profiles: meet Corey Chevraux
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Corey Chevraux, Manager, Learning Space Technology.
U of A for Tomorrow Updates: March 24, 2022
U of A for Tomorrow updates for the week of March 24, 2022
Impacts to position opportunities and recruitment as SET comes to an end
As the SET program concludes on March 31 the SET EOI process and SET-related hiring statements will no longer apply; as well, the Position Opportunities Page (POP) will be retired. Anyone interested in pursuing a new role after April 1 should watch the Careers page for all available postings. For managers, if you wish to post a position that is restricted to internal applicants, please indicate that when you Request a Job Posting. For more details, read on.
Looking back at the first six months of the Student Service Centre
To celebrate the first six months of the Student Service Centre, we reached out to Raymond Matthias, Director, to talk about its successes, difficulties, and evolution towards the vision. Read on for more discussion about the Student Service Centre.
UAT profiles: meet Salena Kitteringham
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Salena Kitteringham, Director, Communications and Marketing Partnerships.
U of A for Tomorrow Updates: March 17, 2022
U of A for Tomorrow updates for the week of March 17, 2022
Purchases over $5,000 and the new multiple-quote process
This week we will expand on purchasing options for goods and services over $5,000 and specifically cover options for purchases between $5,000 - $20,000, share information on the new multiple-quote requirement that will be implemented on April 1, 2022 for purchases between $20,000 - $75,000, and discuss contracts for services and requests for proposals.
U of A for Tomorrow Updates: March 10, 2022
U of A for Tomorrow updates for the week of March 10, 2022
Get to know Groupize
Procurement and Contract Management (PCM) purchased Groupize, an all-in-one enterprise event management software solution, which will launch for the university on April 1, 2022. Learn more about the software, its implementation at the university and a few users who have tried the software.
UAT profiles: meet Anna Schwandt
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Anna Schwandt, Shared Services Advisor in the Staff Service Centre.
U of A for Tomorrow Updates: March 3, 2022
U of A for Tomorrow updates for the week of March 3, 2022
UAT profiles: meet Julie Naylor
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Julie Naylor, General Manager, College of Natural and Applied Sciences (CNAS).
Making a purchase under $5,000
In follow-up to the recent article, Purchasing goods and services at the U of A, this week's article provides more information on options for purchasing goods or services under $5,000, unavailable from a preferred supplier.
New steps for recruitment
The HR teams have made it easier to understand how to recruit new team members! A new step-by-step process in the Recruitment section of the website guides hiring managers, initiators and HR Service Partners through the requirements, approvals and forms required to hire faculty, staff and foreign nationals. Navigating will be more intuitive and the process will be more clear and transparent.
Hiring announcement: Finance Partners
Finance, Procurement and Planning and the SET finance workstream are pleased to announce the appointments of 12 of the Finance Partners. As 38 of the 46 Finance Partners (including Senior Finance Partners) so far are internal hires, we're pleased to be advancing our existing, key talent within the organization.
Ask SET Anything: Student Services Edition Recap
On February 7, the SET team hosted another edition of our Ask SET Anything event series specifically for student services. Staff in this area were invited to learn more, ask questions, and share feedback about the vision for the future of student services at the university.
UAT profiles: meet Melanie Corrigan
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Melanie Corrigan, Finance Partner for the College of Natural and Applied Sciences.
U of A for Tomorrow Updates: February 24, 2022
U of A for Tomorrow updates for the week of February 24, 2022
Tips for PCard use and reconciliations
Since introducing a new PCard reconciliation process in the fall, Shared Services has identified some opportunities to clarify the process.
Tips for expedited expense claims
Shared Services has identified some opportunities to expedite the time it takes us to reimburse faculty and staff for travel and expense, and personal expense reimbursement claims.
U of A for Tomorrow Updates: February 17, 2022
U of A for Tomorrow updates for the week of February 17, 2022
UAT profiles: meet Julia Jones-Bourque
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Julia Jones-Bourque, Manager of Internal Communications (Students) within External Relations.
The Value of Preferred Supplier Agreements
Preferred Suppliers are vendors that have been awarded a contract through a competitive bid process for use by all departments, faculties and units at the University of Alberta. This week we will focus on the value and benefits of using preferred suppliers, identify goods and services available through a Preferred Supplier Agreement (PSA), and share how to place an order. On April 1, 2022 the mandatory use of Preferred Supplier Agreements will be implemented.
Hiring announcement: Senior Research Partners
Vice-President (Research and Innovation) and the SET research administration workstream are pleased to announce the appointments of the three Senior Research Partners.
UAT profiles: meet Ibtissam Nkaili
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Ibtissam Nkaili, Finance Partner for Campus Saint-Jean.
U of A for Tomorrow Updates: February 10, 2022
U of A for Tomorrow updates for the week of February 10, 2022
UAT profiles: meet Orsi Kertesz
In this new series, get to know some of the people who have taken on new roles as part of the university’s operating model. This week, meet Orsi Kertesz, Team Lead, Student Service Centre.
U of A for Tomorrow Updates: February 3, 2022
U of A for Tomorrow updates for the week of February 3, 2022
Purchasing goods and services at the U of A
As previously shared in December, Procurement and Contract Management (PCM) will move forward with the implementation of five critical changes to U of A purchasing processes to increase cost saving opportunities beginning April 1, 2022. These changes include updates to Preferred Supplier Agreements, purchasing methods, quote processes and more.
New process for appointing and reappointing employees
Following a pilot in November, Shared Services is introducing a new appointment process to the university.
Reorganizing the Vice-President Facilities & Operations portfolio
Andrew Sharman, Vice-President (Facilities & Operations) introduces a reorganized portfolio structure that ensures F&O can best deliver on its mandate, remain within challenging resource targets, and contribute to the university's overall financial sustainability and mission.
Redistributing academic leaders—next steps
At its core, the redistribution of academic leaders is about figuring out how we can do less work, provide greater consistency, and make the work done by academic leaders as strategic and impactful as possible. Provost Steven Dew discusses the next steps in this process.
A look at the Staff Service Centre's first six months
This week marks six months since the Staff Service Centre launched to support faculty and staff. Tawheed Sadiq, Manager, Staff Service Centre in Shared Services shares his team’s experience navigating the changes at the university, his vision for employee service and what’s next for service innovation.