Application

Application Period:

We are no longer accepting new applications for exchanges during the 2019/2020 academic year.

 

The application period for exchanges during the 2020/2021 academic year (including Summer 2020, Fall 2020 and Winter 2021 programs) will open up on NOVEMBER 1, 2019 and extend through March 1, 2020 for Fall & Summer exchanges and through October 1, 2020 for Winter term exchanges. Some exceptions apply where noted. Please view the Deadlines page or consult the Exchange Coordinator for more information. 

 

Application Procedure:

The below steps are meant to provide an outline of the application process. All steps must be completed in the order given. For more information or for clarification, please consult the exchange coordinator.

View a detailed outline of the application process in PDF format: Step-by-Step Procedures.

 

Pre-Application Preparation

Prior to formal application, students should gather information on their desired destination and complete the required background research and items indicated.

1. Preliminary Interview

Complete the Pre-application Form, attach your most recent set of U of A transcripts and attend an exchange interview with the exchange coordinator. Alternatively, you may also use this google form for the purpose of submitting your profile information and transcripts instead.

 

2. Exchange Application Package

Candidates who successfully pass the interview stage must then complete and submit to the coordinator the following application materials by the appropriate deadline:

  1. 4-page International Student Exchange Application Form
  2. BCom Permission to Participate Form signed by the Undergraduate Program Office OR
    MBA Permission to Participate Form signed by the MBA Office granting approval
  3. Acknowledgement Form
  4. Information Release Waiver
  5. Letter of Intent
    a formal written statement of an applicant's motivations and purposes for wanting to participate - should include what an applicant hopes to get out of an exchange, how it will benefit them, fit with their goals and why they would be a good candidate. The letter of intent should also show specific advantages offered by the host institution for which they are applying, reasons for choosing that destination and how attending it will help an applicant achieve their goals.
  6. Personal Résumé / CV
  7. Up-to-date UofA Transcripts
  8. $75.00 application fee (non-refundable)
    cash, cheque (made payable to the University of Alberta) or via credit card (by phone)

***All procedures through this step must be completed by the appropriate application deadline . Applications should be started and Preliminary Interviews completed at least two weeks prior to the deadline.

3. Application Review & Selection

Exchange Coordinator will evaluate applications and a nomination decision will be made. Applicants will be notified of their selection or non-selection and given further instructions as to how to proceed.

 

4. Nomination

Successful applicants will be formally recommended to the host institution by official nomination process according to the host timeline. After nominations have been made, the host institution's materials will be given to exchange nominees for completion and must be returned to Exchange Coordinator or submitted directly online by deadline given.

 

5. Host Institution Application

Completed host institution application materials are submitted along with official nomination confirmation by the Alberta School of Business International Office & nominees await formal acceptance from host institution. Exchange nominees should begin to look into courses and transfer credit at this stage, if this has not already been done. Official requests for undergraduate transfer credit approval can be made via the Transfer Credit Request Form.

 

6. Formal Acceptance & Exchange Registration

Upon receipt of an official acceptance/admission letter from the host institution, exchange administration fee of $175 is due. Exchange participants will then be registered in an exchange term by the Alberta School of Business International Office. Please ensure that you have completed the Study Abroad Registration Form (available from Coordinator) at this time.

 

7. Pre-Departure

Submit completed Pre-departure Checklist form along with Health/Travel Insurance Coverage Form and any other required materials to Exchange Coordinator before departing for exchange.

 

 *Please read carefully the Step-by-Step Procedures document for a more detailed description of the exchange process from initial application through to your return to University of Alberta.