How to Apply

1. Research possible expenses associated with the activity. Expenses must be reasonable and reflect prudence, good judgement and due regard for economy.
2. List all eligible expenses associated with the activity.
3. Ensure expenses for which you are requesting funding are in alignment with the Green and Gold Grant's eligible expenses and University policy. Travel Reimbursement Procedure and Schedule of Allowable Travel Expenses.  
4. List amounts in Canadian dollars.
5. Provide a breakdown of calculations used and provide a written explanation in the budget. You may be asked to provide additional documentation to support your expenses.

1. 1. Registration:
      Ffees to participate in the activity. This can include professional association membership fees, if they are required in order to participate in the activity or provides a significant discount. List everything included in the registration fee i.e. meals, transportation to and from the activity, etc. if applicable.
   2. Airfare & baggage:
      Include how much flights will costs, including all fees (airline baggage fees and taxes).
   3. Vehicle rental:
      Costs of renting a vehicle, fees, and taxes. Include the reasons it is necessary to rent a vehicle instead of using other forms of transportation.
   4. Private vehicle: (as required)
      Include how much a vehicle rental will cost, including all fees. If calculating distances and mileage for use of a private vehicle, include the estimated kilometres. Estimated kilometers for your entire trip usingYou may use  a program such as Google Maps, Apple Maps, etc. It needs to show your start point, end point, and kilometers of the trip. for distance. and current mMileage costs amounts are calculated according to the Schedule of Allowable Travel Expenses. (e.g. Edmonton to Calgary: 298 kilometres x $0.50 per kilometre = $149).
   5. Other Ground Transportation:
      Estimated cost of public transit, taxis, Ubers, etc. during your activity.
   6. Meals:
      Estimated meals you will purchase. You can claim a combination of individual meals and/or full days depending on your activity. per diem (allowance for meal expenses) for an entire day or for certain meals. Per diem Meal amounts are set by the University and; calculated per diems according to the Schedule of Allowable Travel Expenses and include them in the budget. You cannot request funds for any meals that are provided as part of your event (e.g. if lunch is included as part of your conference registration fee, you cannot also claim a lunch meal per diem for that day).
   7.  Accommodation:
      Estimated cost of your accommodation. This may include one night before the proposed activity and one night afterward if necessary.
   8. Travel Insurance:
      Flight cancellation insurance Cost of additional travel insurance and/or flight insurance.
   9. Travel Visa:
      Required special visas and travel papers Cost of travel visa and costs associated with obtaining the visa.
   10. Other expenses:
       Any additional expenses not listed above. Please provide as much detail as possible.

If you are unsure if an expense would be eligible, please reach out to GreenAndGoldGrant@ualberta.ca and we can provide additional information specific to your situation. Feedback must be requested at least five business days before the application deadline.

Expenses should be related to the activity and necessary for your participation. If an expense is not necessary for your participation in the activity, it should not be included in your budget.

Ineligible activities include, but are not limited to: incidental allowance rates; personal travel before or after your activity, related to the activity; additional airfare fees to change flight times, travel date and/or destinations for personal reasons; additional fees to upgrade hotel rooms, etc.