Request Space for Special Event

Download the Special Event Request Form

After completing the event booking form, your request is forwarded to a member, or designate in a senior administrative role, for review and signature. The event will still be reviewed by the ECHA Administration Office to determine if it complies with the vision of ECHA, audience, etc. After it has been signed, please email it to 

Priority for event bookings is given to scholarly / research / collaboration / interdisciplinary activities.

If space is being requested outside a classroom/lecture theatre/hallway on the lower levels, a copy of the 'Event Confirmation' from Central Booking is to be included with the request.

The following are examples that will be permitted regardless of the date/time:

  • High priority requests such as those from the UofA senior administration
  • Research and other media announcements
  • Research and interdisciplinary collaboration events
  • Seasonal gatherings (ie., Christmas/holiday celebrations) and department/faculty team building activities where the hosting department extends an invitation to all occupants/departments on the administrative level is extended in keeping with the interdisciplinary vision
  • Group photos

Events that would be declined during administrative hours are:

  • Poster presentations or other academic events involving learners of any level
  • Retirement, awards and other such events, including pin ceremonies and memorials
  • Welcome back / end of year events
  • Requests for events from learners of any level, including student groups on the administrative levels, would be declined. Requests would be considered with conditions of use.
Requests must be received a minimum 15 working days prior to the event.