Health and Safety Requirements

The Faculty of Nursing is committed to meeting standards of practice in nursing by ensuring that students attain and maintain required certifications and meet recommended immunization standards. This page provides detailed information about the health and safety requirements for all students who have received final admission to the Faculty of Nursing. These requirements are also referenced in the Academic Standing section of the University Calendar.

  • Health and Safety Requirements will not be listed in your checklist in your UAlberta Launchpad account because they are requirements for clinical practice, not admission requirements for entry to the program.
  • Students with disabilities should visit the Students with Disabilities section of our website for more information.
  • Students are required to check for new immunizations each year and are to submit their recertified Basic Life Support (BLS) Provider CPR and N95 mask fitting to the faculty before expiry.

Deadlines

Program deadlines
Program Term Deadline
BScN-Collaborative/Bilingual (1st Year) Fall 2021 March 1, 2022
BScN-Collaborative/Bilingual (2nd - 4th Year) Fall 2021 August 28, 2021
BScN-After Degree (1st Year) Fall 2021 October 1, 2021
BScN-After Degree (Last Year) Fall 2021 August 28, 2021

NOTE: Students who receive admission after the posted Health and Safety Requirement deadline should contact the Faculty of Nursing regarding their deadline.

Guidelines for Document Submission

  • All health and safety documents are to be submitted on the Clinical Requirements eClass site including the Police Information Check with Vulnerable Sector Clearance. Access to be provided upon commencement of the term.
  • Documents filled out by the University Health Centre will not be automatically submitted to the Faculty of Nursing. It is the responsibility of the student to obtain and submit these documents.
  • Ensure you familiarize yourself with all the requirements, including fees, identification to bring, and processing times in order to meet your requirements in an expedient manner. Fees are the responsibility of the student and processing times vary depending on the volume of requests.
  • Failure to submit these documents will result in you not being able to participate in clinical courses. Contact the Faculty of Nursing should you anticipate any difficulties meeting the deadline for your program.

Required Documents

HSPnet Consent Form

The Health Sciences Placement Network (HSPnet) is a computer system used by the Faculty of Nursing to arrange all clinical placements for our students.

Student Consent for Release of Personal Information
In general, personal information on students is collected, used, and disclosed via HSPnet for the purpose of identifying, coordinating, and evaluating appropriate placements for students. Students authorize their educational program to use HSPnet for this purpose by signing a consent form.

Please read the Identified Purposes and Handling of Personal Information document in HSPnet. 
Complete the Consent Form for Use and Disclose of Personal Information form in HSPnet and submit your signed form to the Clinical Requirements eClass site. Once we receive the form, the faculty may enter the student's information into HSPnet for use by authorized staff within the educational program. 

If you choose not to sign the consent form, it may significantly delay the arrangements for clinical placement as it will need to be done manually. If you have extenuating circumstances that prevent you from signing the consent form, contact nursing.clinical@ualberta.ca.

Immunization Requirements

It is highly recommended that you have your immunization requirements completed by the University Health Centre. After the form is reviewed, the University Wellness Services Centre will release a completion form to you to provide to the Faculty of Nursing with your documents. If it causes you undue hardship due to living outside of the province of Alberta or Canada, you may have the immunization records completed by a health care professional in your area.

Appointments to complete your immunizations at the University Health Centre should be made as soon as you receive your admission letter. The Health Centre has a limited number of appointments and they are difficult to secure in August and September due to the demands of a large number of students.

Contact the University Wellness Services Centre at (780) 492-2612 to make an appointment as soon as you receive your letter of admission. For further information please consult the University Health Centre webpage.

According to the Public Health Act Communicable Disease Regulation (1985): "All staff of day care facilities and persons with face to face contact with patients in a health care facility shall ensure that they are immunized against Rubella."

If you are referred to TB services you must provide the Faculty with a letter stating is it safe for you to continue in the program.

It is the responsibility of the student to ensure that all immunizations remain current while in the Nursing program. Clinical experiences may be delayed if requirements are not met. If you choose not to proceed with immunizations, you need to be aware that clinical agencies may decide that you cannot participate in clinical experiences at their site.

Students are responsible for ensuring that they keep a copy of their immunization documents. Should a clinical agency require these documents you will be required to provide them.

Standard First Aid Certificate

Students must provide a copy of a current Standard First Aid Certificate. This does not need to be renewed throughout the program and can be taken through any service provider (ex. Red Cross). Emergency First Aid is not equivalent to Standard First Aid and will not be accepted.

Students may find it easier to take a combined Basic Life Support Provider CPR course with First Aid through Heart & Stroke as stand-alone first aid courses are difficult to find.

NOTE: Students in the RPN to BScN Program do not require this certification.

Basic Life Support (BLS) Provider Cardiopulmonary Resuscitation Certification (CPR)

Evidence of annual re-certification must be submitted each year. Students who do not have a current Basic Life Support Provider CPR certification cannot participate in clinical courses.

Students may find it easier to take a combined Basic Life Support Provider CPR course with First Aid as stand-alone first aid courses are difficult to find. A BLS CPR certificate is valid for one year from the date of the course. This course may also only be known as "BLS" without the CPR indicator on the Heart & Stroke Foundation website. 

Please note: Level C or HCP CPR certification will not be accepted.

 

Police Information Check with Vulnerable Sector Clearance

Students must obtain a Police Information Check with Vulnerable Sector Clearance (PIC) to participate in clinical courses. Once you have uploaded a copy of your PIC with Vulnerable Sector Clearance to the eClass site (access to be provided upon commencement of term), you must bring in your original to the Faculty of Nursing and have the original verified to the submitted version on eClass.

Police Information Checks can be obtained through the Edmonton Police Service, a community police station, or any RCMP detachment. Students from outside of the Edmonton area are advised to obtain this requirement prior to relocating to Edmonton if possible.

If your PIC is unclear, clinical agencies will review your documents to determine if you can participate in clinical experiences at their site. If your PIC is unclear, you must notify the Clinical Placement Coordinator immediately so that the review process can be started (780-492-8645). Refer to the AHS Student Placement Agreement Process and Procedure Outline for Alberta Health Services if your PIC is unclear. Covenant Health also has a review process. You will be required to have your documents reviewed according to their process as well.

After Degree Program and RPN students entering the program in the September 2021 term must submit a Police Information Check dated after June 1, 2021.

Collaborative and Bilingual students entering the program in the September 2021 term must submit a Police Information Check dated after June 1, 2021.

Clinical placement sites that are a part of Alberta Health Services/Covenant Health will honour a student's initial Police Information Check for the duration of your program. Clinical placements with other organizations may require a new PIC, dated within 90 days of the start of your clinical course.

If a student is not continuous in their nursing program, they will need to submit a new Police Information Check with Vulnerable Sector Clearance prior to restarting your nursing program.

Ensure you familiarize yourself with the requirements and process, including fees, identification to bring, and processing times in order to meet this requirement in an expedient manner. Fees are the responsibility of the student and processing times vary depending on the volume of requests.

Students who are under the age of 18 are not able to obtain a PIC and should wait until they turn 18 to complete this requirement.

Informed Consent for Disclosure of Personal Information

As a nursing student doing clinical placements you will need to meet the requirements of the student placement agreement. As part of this agreement, audits are conducted on your health and safety requirements.

Respiratory Mask Fit Testing

Students are responsible for finding their own mask fit testing company. You can view a list of providers on the Health and Safety eClass page (access to be provided upon commencement of term). You do not need to complete this requirement by the Health and Safety Requirements deadline.

Prior to acute care clinical practice courses, all students must be fitted for N95 Respiratory Masks in accordance with the contractual agreement with Alberta Health Services. These masks are worn when caring for patients with highly infectious diseases.

Mask fit testing is valid for two years. If you lose or gain a significant amount of weight or have dental/facial surgery, you will need to have your mask fit test redone. The mask fit testing is done only in the fall and spring; if you require mask fit testing outside of this timeframe, it is your responsibility to independently obtain mask fit testing. If you had mask fit testing done at your place of work, it will only be accepted if it was for a 3M mask - contact the Faculty of Nursing for more information.

Alberta Health Services Confidentiality & User Training

Confidentiality is very important in health care. Alberta Health Services Student Orientation is designed to provide further information for associated standards, policy or guidelines. The online course will take 20-30 minutes to complete. Alberta Health Services requires that ALL students complete the AHS Secure - Collect It, Protect It module and sign a Confidentiality and User Agreement prior to participating in a placement. Please submit your signed agreement to the Clinical Requirements eClass submission page. Students are expected to complete this process annually.

Confidentiality Agreements

As a nursing student, you will be privy to healthcare information and are bound by legislation to keep the information that you access confidential.

In order to be able to access this privileged information, you will need to complete the following quizzes on the Clinical Requirements eClass site at the start of your program: Clinical Placement Consent, Covenant Care Confidentiality Agreement, Informed Consent, and Personal declaration. 

These are only completed in the first year of all programs. 

Workplace Hazardous Materials Information System (WHMIS)

Workplace Hazardous Materials Information System (WHMIS) is Canada's hazard communication system. This is a safety course for University staff and students who work with controlled products and chemicals.

WHMIS training must be completed once a year.

Please follow the below steps:

  1. Go to the WHMIS Training webpage, log in using your CCID and password, and complete the student self-enrollment to begin the training. As a student, you will not need to enroll.
  2. When you've completed the training, download or print your certificate, then upload it to the Clinical Requirements eClass Submission page to complete the requirements.
  3. Make a note of the date you completed your certification so you know when to recertify next year.
It's Your Move

The Alberta Government has mandated that all Faculty of Nursing students must successfully complete "It's Your Move (IYM) - Safe Patient Handling" prior to the start of their first acute clinical course. This is to increase safety in moving clients in the health care system. The It's Your Move Certification will be delivered at the University of Alberta in three parts - online modules (found on eClass), Zoom session, and hands-on training. It's Your Move Certification is required for students taking NURS 221, SC INF 221, and N335 at the cost of $50 + tax. Once initial certification is taken, students are recertified in clinical courses at no charge.

Visit It's Your Move [Initial Certification and Re-Certification] eClass website

Fitness to Practice: Implications for Undergraduate Nursing Students / Personal Declarations

These documents are intended to assist individuals considering entry into a Nursing Program at the University of Alberta as well as to determine if they have the physical and mental health attributes that will support success in a nursing education program. During the nursing program, students must participate in clinical practice courses which require performance of physically and mentally challenging activities similar to those skills required of a practicing Registered Nurse (RN).