Steps to hire a student

     Create and account

  • Create an account with SciWorks our job portal, with your email address as your username and a password. Should you forget your password simply email us (sciiip@ualberta.ca) we can reset it.
  • Information about your company such as address, contact information and your field of interest for students is required to be filled into the system.  

    Submit a job posting on SciWorks

  • On the dashboard of your SciWorks profile you will see a blue button with “Post job” in the upper middle. The job posting form is pretty straight forward, the more detailed information you can provide the higher the interest of students.
  • Information on salary and working hours doesn’t necessarily need to be provided; yet filling in a salary range might positively support your job posting. Please also provide information about the requirements for the position. It will help students write their cover letter.
  • Once you completed the job posting we will review and approve it within 24 hours.
  • There are different ways students can submit their application to you: SciWorks, Email or your website.

   Review the application materials and select candidates for interviews

  • To review the received applications go to your SciWorks' dashboard and click on internship posting to view all the job postings you have already posted. Click on the most recent ones to monitor the number of students viewing and applying to it.
  • When you have opened a recent job posting you will see the tab “applications” in the upper row.The number behind it indicates how many applications you received for this specific job posting. Select all the applicants to create an application bundle to review the applicants.

    Arrange interviews directly with the students, through SciWorks or with assistance from our                  SIP team

  •  Interviews can either be scheduled through SciWorks or by yourself.
  • To schedule the interviews through SciWorks go back to the individual applicants of the job posting (see section above) and change the application status to “selected for interview” from the drop down menu. Finally, click on the blue button “Submit Interview Selection” to create an interview request with necessary information on preferred dates, time and location to be sent off to the SIP team.
  • The SIP team will process your interview schedule within 48 hours, or will get back to you.
  • Interviews can also be conducted on campus, let the SIP team know to have a room booked for you.
  • Please inform interviewed students who did not get the job about the decision.

   Extend job offer to student through SIP team

  •  Interviews can either be scheduled through SciWorks or by yourself.
  • To schedule the interviews through SciWorks go back to the individual applicants of the job posting (see section above) and change the application status to “selected for interview” from the drop down menu. Finally, click on the blue button “Submit Interview Selection” to create an interview request with necessary information on preferred dates, time and location to be sent off to the SIP team.
  • The SIP team will process your interview schedule within 48 hours, or will get back to you.
  • Interviews can also be conducted on campus, let the SIP team know to have a room booked for you.
  • Please inform interviewed students who did not get the job about the decision.

   During work term continuous contact with SIP team

  • Throughout the whole internship the SIP team will support you and the student to ensure the internship is a great experience for both of you.
  • Touch points during the internship are probationary form after the first three months followed by a site visit (via email, Skype or actual visit, depending on the location of the internship) and the final evaluation. Your SIP coordinator will be sending you both forms and coordinate the site visit directly with you and the student.
  • Keep in mind both evaluation forms are essential and need to be filled in to determine if student receives a pass or no pass for their internship
  • Your SIP coordinator can always be reached should there be questions or any issues.